An intranet is a computer network comprising various operational systems and other computer services, created exclusively for internal communication and collaboration within an organization. What started as a powerful tool for effective top-down communication in an organization has now more value added to it as an efficient employee engagement tool. A more engaged workforce would be a more productive and a great asset to any company, constantly boosting its morale by remaining proactively connected across diverse geographical locations. 

This blog will take you through why intranet is turning increasingly essential and a few best ways to engage users on Intranet!

Importance Of Intranets 

Intranets play a significant role in creating a sense of belongingness among employees and motivating them to feel proud of their work. They also help align individual and company goals in an environment where their efforts are appreciated and valued. Employee engagement is vital to business success. One of the most common reasons for employee disengagement has been identified as ineffective internal communication or its lack thereof. An effective way to address the issue is by adopting an efficient digital workplace solution that comes with powerful intranet software. 

In a connected world where the pandemic has paved the way for work to be increasingly fully remote or hybrid, the intranet software on digital workplace solutions allows your employees across diverse geographies to connect and communicate with each other on devices of their own choice. 

Intranets come equipped with multiple features which can help your employees communicate better with each other, thus creating a culture of engagement. “Achievers Workforce Institute 2022 Engagement and Retention Report,” says that 41% of employees feel undervalued at their workplaces.  Underappreciated employees would be disengaged at work and are likely to increase the attrition levels. 

Employee engagement can be enhanced by adopting intelligent solutions and strategies. An intranet solution is an effective tool to keep your employees engaged and productive. You need to understand the intranet’s features clearly and what your employees need at work, be it for communication or carrying out their tasks, to enhance employee engagement on your digital platform. 

You can increase employee engagement on the intranet in a multitude of ways. Integrating the right elements the employees can access to carry out their day-to-day work will help improve intranet engagement.    

Read more: Game Changing Benefits of Intranet Software in Corporate Branding

A Few Ways To Boost Employee Engagement On Your Intranet:

1. Train your employees to use the intranet properly

The importance of the intranet should be communicated to all your employees before the rollout.  They should be adequately trained to familiarize themselves with all the software’s features. Recruits should be tutored to use the software’s various features as part of their onboarding process. 

2. Your digital workplace should be user-friendly and easily navigable

Adopt a minimalist approach while designing your intranet layout. Modern intranet software can be customized and configured to meet your business needs. Your intranet software should never be congested with unnecessary tools. Integrating the right tools alone would make it enticing to the eye while ensuring easy navigation, equally needed for enhancing employee engagement. Employee engagement is bound to increase when employees easily access the right information on the intranet.   

3. Create a content strategy plan

As intranet is an engagement tool that facilitates effective communication, the content generated and posted on it is very important and demands your attention. Your intranet must therefore have the capabilities to help your employees create content. Pre-built templates will help your employees post updates much faster and easier. Having a set of definite guidelines in place for creating content tags will ease search and navigation. Plan your content to post team-building write-ups to motivate your employees regularly. Also, seek the assistance of team leaders and other contributors to create good content for publishing in monthly reports and newsletters.

4. Use employee surveys and polls

Rolling out surveys and feedback polls is a sure-shot way to increase employee engagement on your intranet. Make sure to draft thoughtful questions on specific system areas and use the feedback to address any issues. Deliver surveys periodically to keep your employees engaged and use their feedback to improve your techniques and strategies regularly. 

5. Set well-defined goals  

Your employees must be given a clear set of goals right from the beginning to increase their engagement on your intranet. The transparency of intranet goals would give your employees a clear understanding as to why they are using the solution. This is vital to ensure the content created and posted aligns with the set intranet goals. Use the collaborative tools on the solution generously to assign tasks to your employees and ask them to share updates to record the progress of their work. Clear-cut goals set to improve internal communication, inter-departmental collaboration, and employee engagement should be conveyed to all team members across diverse geographies. 

6. Your intranet needs constant updation

The efficacy of your intranet heavily depends on the vigor and rigor of the content posted on it. Create an editorial calendar with engaging content that your employees can access and be inspired by. If your employees see the same old content on the intranet daily, they will eventually lose interest in logging in. The latest company news, fun-filled campaigns, and contests should find a place in the posted content. This would motivate your employees to engage proactively on the intranet platform as part of their daily work. Incentivize content creation to motivate your employees to create great content for sharing on the intranet. Intranet administrators must make sure to post industry-relevant write-ups on the platform.    

7. Include social activities on the intranet 

Remote work has left people longing for the social bonding they enjoyed with their colleagues during coffee and lunch breaks.  This can be addressed by adding team bonding activities and virtual hangouts on the intranet. Incorporating elements of appreciation like employee rewards, work anniversaries, and birthday celebrations would create a sense of belongingness and be valued in the minds of the employees.  

Read more: The Need for Seamless Business Integration in the Digital Era

A depository of all the vital information related to your business operations, a modern intranet gives relevant and engaging content to your employees. It also enables seamless integration with various third-party applications, from top collaborative suites like Google Workspace to social media apps and other tools. The cloud-based capabilities of intranet solutions render them reliable, secure, and flexible enough to meet the challenges of today’s enterprise requirements.  

InfinCE is an intelligent digital workplace platform that meets all the above requirements. Powered by an ever-growing library of collaboration and communication tools, InfinCE has the capabilities to keep your diversely spread teams positively engaged. A one-stop technology solution for all your business needs, InfinCE offers you multiple channels like audio calls, instant messaging, e-mail, video conferencing, individual and group chats, etc., to keep your employees engaged through relevant internal communication. Our ever-growing library of app marketplace addresses business needs across multiple industries. 

What more? InfinCE lets you seamlessly integrate third-party tools. Its custom dashboards and tiles help you stay posted on business performances and metrics at just a glance. InfinCE is a perfect solution to keeping your business transparent, connected, secured, and efficient!

Learn more about InfinCE today! Reach out to our experts or Sign Up for a Free Demo!

We live in a digitally disrupted world that thrives on data and interconnectivity. Businesses that operate with their teams working in silos will find themselves irrelevant and redundant, more so in the newly defined post-pandemic business as usual. Be it a small or large enterprise, collaboration and data exchange across multiple functions or business applications is a significant part of your everyday operations. This is why the need for integration is imminent. On-premises, cloud-native, modern, or legacy applications – integration is the lifesaver of your organization.

Add to this equation an interesting growth projection: In 2020, the enterprise integration market had been valued at USD 9.65 billion; it is now predicted by 2026, it will reach USD 22.69 at a CAGR of 15.42%. So, what can businesses extrapolate from this?

One, data drives innovation and business change, and two, integration is a key feature that is critical to achieving sustained business success and for businesses to remain relevant.

Read more: How Can Organizations Profit More from Collaboration Software?

Furthermore, businesses globally are looking to build their digital resilience in order to stay afloat in the face of change. In this context, simplifying integration as a core asset would be vital as it would mean the following. 

• Optimization of business processes: Integration facilitates organizations to build a central framework or software architecture that enables cross-functional teams to connect efficiently and transmit data between multiple systems for better collaboration. This essentially translates to lesser bottlenecks and improved accuracy. Integration eliminates manual, time-consuming processes by significantly minimizing communication delays and increasing efficiency and speed. It automates them to deliver optimized business outcomes driven by high-value strategic processes. 
• Better responsiveness and preparedness for change: Integration helps build a conducive environment that embraces change and paves the way for unique technological opportunities. This forms the core of a digital transformation process that translates directly into better business performance by fostering innovation.
• Improved decision-making through data-driven insights: Connected data offers holistic enterprise-wide visibility. Thereby enabling both customers and employees to see the big picture and base their decisions on qualitative evidence and not just on discrete, non-contextual information.
• Reduced costs: By integrating legacy systems with modern infrastructure rather than entirely replacing them, integration drives enhanced revenue and reduced costs. By connecting disparate systems to one another and building a central framework that allows both old and new models to co-exist, integration allows businesses to keep revamping existing infrastructure incrementally. 
• Supports cloud initiatives: Existing systems and processes can seamlessly connect to cloud-based services through integration. By connecting to the cloud, organizations typically cut down costs as it precludes the need to invest in separate solutions that serve distinct purposes and instead consolidate several functions under one hood through the cloud. 

That brings us to the following question: How do you choose a business platform that makes integration simple?

Simplified integration is at the cornerstone of your organization’s success. Seamless integration across multiple functions and connected processes within an organization helps eliminate silos, prepares an organization for any eventuality, fosters growth and robust development, and drives overall operational as well as strategic efficiency.

Read more: Why is It Necessary to Safeguard Data Privacy in Project Management?

So, what are the essential checklist you should consider while choosing a business platform that simplifies integration?

• Flexibility and API implementation support: A business platform can simplify integration if it works within an agile environment and contributes to a seamless process workflow. This improves efficiency and allows for easy configuration through robust APIs. 
• Ability to handle hybrid/coexistence scenarios: Since legacy systems can’t be entirely replaced for modern infrastructure and will need to be scaled appropriately, a business platform should be flexible enough to accommodate integration across multiple scenarios such as cloud-to-cloud, on-premises to cloud, and on-premises to on-premises.
• Strong architecture support: Integration is seamlessly carried out if a business platform supports multiple architectures such as Microservices, SOA & ESB (Enterprise Service Bus).
• High volume data processing. One of the most crucial parameters while considering an integration platform is its ability to process huge volumes of data in seconds. Batch processing support and high-volume requests are vital pre-requisites for a robust integration platform.
• Security: Data security is indeed the most critical aspect to look out for while choosing an integration platform. While choosing an enterprise integration platform, ensure that it is well-built with security features and that the overall flow of data is not dependent on third-party servers.

How does a robust business platform such as InfinCE be your best bet for seamless integration?

Whether you want to consolidate disparate units of data from enterprise silos, cut down on tedious manual task flows and replace them with automation, or want to leverage key data insights to drive better decisions, InfinCE is equipped with an array of tools that help facilitate seamless integration across all your business processes and functions.

With InfinCE that simplifies integration at its core, you will get a bird’s eye view as well as an insightful take into important aspects of your IT infrastructure. This will help you prepare for the future as well as guide you in managing your business operations proficiently. By taking stock of critical trends and changes early on, you will be adept at making evidence-based strategic decisions at a quick turnaround time.

InfinCE works as your unified business platform to offer meaningful and deep insights into different layers of your IT resources and helps you see how each process/system is interconnected to the other, thereby making integration both simple and seamless.  

Get in touch with us to know more about InfinCE and how it can help your business.