Goals of increased employee productivity and cost savings are a no-brainer in today’s digitally transformed business landscape. As Rodney Zimmel from McKinsey Digital observes, the whole point of digital transformation isn’t exactly to become digital. It’s actually to drive value for the business. And that value comes from understanding clearly how to move from a physical workspace to a hybrid or a digital workplace platform. 

Embracing a digital workplace is crucial for businesses looking to increase productivity, enhance collaboration, and reduce costs. The COVID-19 pandemic has been a key accelerator of the perceptive shift to the digital workplace.

Read More: The Definitive Guide to Perfect Digital Workplace Solution

In this blog, we’ll discuss the 8 key considerations you need to make while you make the much needed transition to a digital workplace. From the benefits to caution areas, to potential pitfalls – we have the rundown.

1. The Covid-19 pandemic as a watershed movement: The COVID-19 pandemic has accelerated the need for businesses to shift to a digital workplace, leading to improved efficiencies, cost savings, and a more agile workforce. According to a study by PwC, companies that adopt digital workplace technology experience a 67% increase in productivity. Additionally, Gartner estimates that the digital workplace market is expected to grow at a compound annual growth rate of 14.6% from 2020 to 2027, reaching $45.7 billion by 2027. Deloitte reports that businesses can save up to $11,000 per employee annually by adopting a digital workplace platform. With the rise of automation and artificial intelligence, businesses need to embrace digital transformation and stay ahead of competition. Failure to do so could result in a loss of market share and diminished profitability.
2. Investment in tools and technologies: To enable a successful digital workplace, businesses must invest in the right tools and technologies. This includes video conferencing, instant messaging, project management software, cloud storage, and more. These tools enable employees to communicate and collaborate, regardless of their location or time zone. Additionally, digital workplace tools and technologies offer companies the opportunity to enhance the employee experience, leading to better retention rates and improved employee satisfaction. Access to online training and development programs, as well as digital resources and tools for wellbeing, help employees to feel valued and supported by their employers. A case in point is Accenture, which has implemented a platform called “Collaboration 2.0.” This platform offers employees a range of tools and services to simplify and enhance collaboration and communication, including instant messaging, video conferencing, and document-sharing capabilities. Accenture has reported increased productivity and employee engagement as a result of Collaboration 2.0.
3. The need for continuous upskilling and training: As businesses shift to digital workplaces, it’s essential to upskill and train employees to use the latest technologies effectively. This can be done through online training, workshops, and mentorship programs. Upskilling employees can also boost morale and improve job satisfaction as employees feel valued and equipped with the skills to succeed in a digital workplace. A key example to highlight this is AT&T, which created a Future Ready Employee initiative aimed at providing ongoing upskilling and reskilling to workers while providing them with new career development paths. As a result, they have improved employee retention by 14% and accelerated digital transformation.
4. Cybersecurity as a crucial tenet: As businesses shift to a digital workplace, cybersecurity becomes a crucial consideration. Cyber threats such as phishing, ransomware, and malware can wreak havoc on a business’s operations, leading to data loss and financial losses. To maintain business continuity, it is important to stay wary of cyber attacks that can bring business operations to a complete halt, causing a loss in productivity and revenue.  Educating employees on cybersecurity best practices and investing in strong cybersecurity measures, such as password management and two-factor authentication, is critical in mitigating these risks.
5. Remote work as a key cost-effective driver: Remote work has become increasingly popular in recent years, with the pandemic intensifying the trend. Remote work offers many benefits, such as cost savings and increased productivity. However, managing a remote team can be challenging, requiring strong communication and collaboration tools and a clear structure for managing tasks and deadlines.
6. Change management: Shifting to a digital workplace requires a shift in thinking and behavior, which can be challenging for some employees. Change management is critical in managing resistance to change and ensuring a smooth transition. This involves involving employees in the process and providing them with the support and training necessary to adapt to the new reality. Training employees to get up to speed with the latest tools and technologies is key to successful implementation of a digital workplace platform. The risk of working in silos is also cut to a great degree if there is a cohesive change management plan that drives key resources toward a co
7. Generative AI and the future of work: The future of work is set to be increasingly digital, with emerging technologies such as artificial intelligence, machine learning, and virtual reality playing a significant role. Businesses must continue to invest in digital tools and technologies to remain competitive and harness the potential benefits these technologies offer.
8. Processes and best practices: To successfully shift to a digital workplace, businesses must adopt best practices. This includes creating a digital transformation roadmap and involving employees in the process.
   1. Create a clear digital transformation roadmap: Develop a clear roadmap that outlines your goals, timeline, process, and milestones. This will ensure that everyone in your organization understands the direction of the digital transformation.
   2. Involve employees in the process: Employees are key stakeholders in the transformation process, and their involvement is crucial for the success of the project. Get them involved in brainstorming sessions, focus groups, testing, and feedback.
   3. Secure buy-in from leadership: Secure the buy-in from senior leadership to ensure that the transformation receives the necessary resources and support. This will demonstrate the importance of the project and its impact on the organization’s growth.
   4. Evaluate and choose the right digital tools and platforms: Carefully choose the digital tools and platforms that fit your organization’s needs and culture. Ensure that the tools provide the required features and functionality to achieve your goals.
   5. Train and support employees: Ensure that your employees have appropriate training and support throughout the transformation process. Provide training for new tools and processes to improve their adoption and comprehension.
   6. Measure the success of the transition: Regularly review the progress of the transformation using metrics that are relevant to your goals. Assess the results and adjust plans where necessary to achieve intended outcomes.
   7. Ensure data security and privacy: Implement appropriate data security measures to protect data and comply with applicable laws and regulations.
   8. Simplify processes and eliminate redundancies: Use the transformation to simplify processes and eliminate redundancies. This will optimize the use of resources and reduce costs.
   9. Foster a culture of innovation and continuous improvement: Encourage innovation and continuous improvement in your organization by creating a culture that promotes creativity, experimentation, and learning.
   10. Communicate effectively: Communicate the transformation plans and progress consistently and openly with all stakeholders, partners, and employees. This will ensure that everyone is aware of the efforts and the benefits of the transformation.

In addition to this, the implementation of best practices needs to be reviewed to get a tangible measure of success. Therefore, defining key performance indicators against very specific goals is crucial in ensuring the transition is successful.

Read more: Role of a Digital Workplace Platform in Hybrid Workplace

In conclusion, the shift to a digital workplace is essential for any business looking to remain competitive in an increasingly digital world. The benefits of enhanced collaboration, increased productivity, and cost savings are significant, but the transition requires careful planning, investment in the right tools and technologies, and upskilling and training employees. 

To know more about how InfinCE can take your business to new heights, connect with our experts today!

Is a Digital Workplace platform what your company needs to turn employee resignations into employee retention in today’s modern workplace? 

In today’s changing business environment, organizations must rank employee experience to improve retention rates and attract top talent. This involves creating a workplace culture that supports and values employees, providing opportunities for learning and development, and implementing processes and technologies that make it easier for employees to do their job. By strategizing employee experience in the modern workplace, organizations can improve employee retention, foster a more positive work culture, and drive business success. 

A study by Gallup shows that 48% of US employees are on a job hunt. One-third of new employees quit after about six months, according to statistics. It has been recognized that 44% of employees are stressed at work. It is vital for companies, both big and small, to focus on employee retention to maintain a stable and productive workforce. This can involve offering competitive salaries and benefits, providing opportunities for professional development and career advancement, and creating a positive and supportive work environment. 

By focusing on employee retention, companies can reduce the costs and disruptions associated with high levels of turnover and create a more positive and productive work culture.

Read more: Why Does Employee Well-being Matter in a Hybrid Work Model?

How employee experience contributes to employee retention

Research shows that in August 2022, attrition stood at 29% for the companies that put an end to working from home. In comparison, the companies that allowed remote work or hybrid work models saw only 19% attrition. According to Statista, 72% of people looking for a job believe that work-life balance is an essential factor to consider. 

Employees who do not have a work-life balance tend to burn out more quickly. Employees struggle to have a great work-life balance or even overall EX (employee experience), leading to rising employee resignations. On the other hand, for companies shifting to remote or hybrid models, tracking employee tasks and performances, providing regular training, maintaining transparency, developing trust & build a positive work environment are challenging. 

Here’s more to understanding how ineffective work environments can lead to dissatisfied employees, which can deeply impact the entire organization’s growth and performance.

1.  Lack of effective communication

The relationship between employer & employee is very fragile & can be only maintained via constant two-way communication. This makes employees feel more engaged, motivated & productive. To deliver a promising employee experience, organizations should focus on effective communication channels like video meetings, internal chats, conferences, etc.

2. Connected workplaces are turning imperative 

When employees are involved and connected, they feel valued and tend to be more productive. Maintaining transparency on project progress, sales performances, and other key metrics can help improve employee experience and strengthen their relationship with the company. Businesses can rely on custom dashboards to centralize & customize information to ensure everyone is working towards the same goals and objectives.

3. Ensuring employee well-being in hybrid work culture

When work culture is constantly changing, employees may feel uncertain about their roles and responsibilities, leading to confusion, frustration & decrease in productivity. Statistics show 46% of employees seek mental health benefits in a new job. Shifting to a digital workplace can help improve employee experience and work efficiency in hybrid and remote work cultures through seamless communication and build a culture of trust & focus with transparency.

4. Motivation & career alignment

Employees who feel supported and motivated are likelier to be engaged and motivated to do their best work. Creating a positive work culture and supporting employees’ professional growth can increase job satisfaction and retention. Offering regular training programs, mentorship, coaching, and career growth opportunities and creating supportive growth & learning environment can help employees feel valued and invested in work.

Read more: What is a Digital Workplace: A Complete Guide!

How a digital workplace contributes to improved employee experience

Digital workplaces improve connectivity, be it human-to-human, human-to-machines, or human-to-data. In today’s digital era, where work is impossible without tools, apps, and other technologies, digital workplaces ensure one can leverage them from anywhere, within any work culture. Moreover, maintaining transparency, tracking in real-time, and accessing information securely, get simpler with digital workplaces. For companies trying to stick to hybrid and remote work cultures, digital workplaces can make work collaboration and communication much smarter. Here’s more on how digital workplaces can help tackle workplace challenges and keep employees productive, motivated, and happy!

1. Improved work collaboration

In today’s digital era, you need more ways to stay connected and collaborate at work. A digital workplace, with multiple communication channels, chat facilities, and video conference options, enables employees to reach out faster to the right person, leaving no communication gaps that might hinder work or work relationships. Digital workplaces also come with a pool of productivity tools that allow employees to work together from different locations and track tasks in real-time so everyone stays on the same page at work. Improving work collaboration alone can help employees feel involved and valued at work and strengthen the employer-employee relationship.

2. Improved transparency 

The most effective way to make employees feel valued is by maintaining transparency. Keeping everyone on the same page on several matters of your project or company could get tricky, especially if employees work remotely. But digital workplaces that facilitate intuitive dashboards enable seamlessly keeping your selected employees informed on the respective projects, performance metrics, or company policies. This way, no employees would feel left out on important announcements or updated company targets and goals.

3. Keeping employees engaged

Keeping your staff engaged and motivated all the time is challenging. Along with company goals, most employees look forward to achieving personal career growth as well, the lack of which leads to resignation. With digital work platforms or workplaces, companies can seamlessly integrate training platforms to monitor employee performances and provide regular training to help staff feel encouraged and have clearly defined career paths. Such platforms and apps can also be leveraged to offer regular exercise or mind training programs for employees to keep them active, healthy, and stress-free, regardless of the work culture.

4. Bring your team together

With work cultures shifting rapidly, depending on tools and technologies at work has turned imperative. But when different employees work on separate tools and disparate systems, keeping everyone on your team together gets tricky! Digital workplaces not just bring people together but also tools and technology, enabling seamless integration and centralized management of productivity tools. What’s more effective than having one platform to store and centrally manage all the tools, tasks, and data of your entire team or company?

Read more: The Best Ways to Improve Your Digital Workplace Management

Is InfinCE the right Digital Workplace Platform for your company?

If your company is focused on achieving operational efficiency and growth through a dedicated and future-ready workforce, then InfinCE is your digital workplace platform! InfinCE makes it seamless to keep employees productive, motivated, skilled, and ready to tackle the changing workplace scenarios and challenges. Besides effective management, instant communication, enhanced work collaborations, and a pool of productivity tools, InfinCE is top-notch when it comes to data security and business transparency. Here’s a quick rundown of what makes InfinCE the ultimate digital workplace platform!

• A cloud-based, all-in-one digital workplace platform that allows you to manage multiple workflows effortlessly.
• Offers seamless  IT management from one place while ensuring the safety of data rendered.
• Custom dashboards to quickly keep track of important metrics.
• Application marketplace enabling seamless integration of third-party tools. 
• Free Guest User options.
• Business Phone System, keeping business contacts and communications smarter.
• Employee Directory, enabling everyone in your company to stay connected regardless of departments. 
• Secured and centrally managed IT Infrastructure.
• 24/7 customer support.

Besides the above-mentioned top features, InfinCE can make your brand instantly recognizable with white-label service. Establish boosted credibility and brand consistency with a custom domain, custom business email, custom branded software, personalized workplace solution, and more such white label services from InfinCE that will help provide your clients, customers, and employees an enhanced experience. 
So wait no more! Connect with our experts today, or request a Free Demo to learn more about InfinCE!

A digital workplace is a modern, virtual version of a traditional workplace that serves as a centralized hub for employees to collaborate, securely access or share data and execute business functions from anywhere, on any device, at any time, while driving competitive advantage, innovation, and sustainable business growth. 

IN THIS GUIDE

• What is a digital workplace?
• What are the key factors to consider in a digital workplace?
• What are the essential components of a digital workplace?
• Debunking 3 common myths about the digital workplace
• What are the benefits of a digital workplace?
• How does a digital workplace transform your employee experience?
• Why choose InfinCE over other digital workplaces?
• Conclusion

What is a Digital Workplace?

Any discussion on the future of work is incomplete without mentioning digital workplace technologies. The modern workplace is no longer a physical space we need to go to. The rapid transition to remote work driven by COVID-19 and the increasing popularity of hybrid work models have spurred the evolution of digital workplaces. 

Digital workplace software features the entire portfolio of applications, IT infrastructure, workplace technologies, and enabling services that power new ways of working and contribute to employee experience and engagement. 

Digital workplace software equips employees to take full advantage of existing and emerging technologies for driving business outcomes, including digital transformation.    

Simply put, a digital workplace is a virtual work environment in which your employees, scattered across diverse geographies, teams, and departments, can stay connected, access data, and do their work at any time of the day, using any device of their choice. You can enjoy the benefits of a digital workplace if you have a stable internet connection and a computing device (such as a laptop, desktop, tablet, or smartphone). 

What are the Key Factors to Consider in a Digital Workplace?

Digital workplace success primarily relies on three important factors. They are:

1. People

A digital workplace is designed to meet the changing needs of the modern workforce. Millennials and Gen Z, who make up the world’s largest working population, desire more flexibility in their work preferences (eg: remote or hybrid work models). The productivity and satisfaction of people should always take a front seat when planning digital workplace initiatives. 

2. Technology

Robust technology is the backbone of digital workplace software. The growth of the internet, along with the technologies that stem from it, has decentralized work. Physical space is no longer required for employees to communicate or store, access, and share information in real time. A digital workplace should incorporate technologies that help bridge the gap between people and productivity, such as cloud and mobility.  

3. Management

Strong and helpful management facilitates meaningful coordination between people and technology by driving a positive company culture. Management should make workplace technology more accessible for everyone and motivate employees to take full advantage of virtual collaboration solutions. This can go a long way in improving workplace transparency, accountability, and employee engagement.

What are the Essential Components of a Digital Workplace?

A typical digital workplace is an assembly of six basic components: 

Broadly speaking, a digital workplace should offer all the essential features to navigate a specific workday. 

1. Communication

Communication requirements in a workplace can be both synchronous and asynchronous. Collaborating with your team members in real-time or near real-time from a single location or multiple locations is critical for the success of your digital workplace. Synchronous or real-time collaboration is enabled through one-on-one voice and video calls, meetings with multiple participants, and live chat. Asynchronous communication that doesn’t require instant action, allowing people to respond or update according to their availability, is also an important component of the digital workplace. The best example of this type of communication is email. 

2. Mobility

The most striking feature of a digital workplace is anywhere, anytime accessibility which makes mobility an inevitable component of remote and hybrid work cultures. Your digital workplace should be accessible via authorized mobile devices (in the form of a mobile app or mobile website), especially when you are coordinating employees from multiple locations. Use stringent access controls to ensure that only the right users are logging into your digital workplace through authorized devices and login credentials. 

3. Productivity 

Popular productivity tools that help employees work efficiently, such as word processors, spreadsheets, presentation software, task management tools, calendar, etc., are a must-have digital workplace component. Productivity tools enable your team to easily manage their day-to-day activities and raise their efficiency.    

4. Security 

Digital workplace adoption implies shifting to a cloud-first, mobile-first workplace, where employees use many devices to accomplish tasks. This can expose organizations to potential cyber threats and security vulnerabilities. Digital workplaces offering virtual private servers (VPS) and virtual desktop infrastructure (VDI) help retain absolute rights over your data by employing advanced access controls, user permissions, and firewalls. 

5. Storage

Sufficient storage is a must to handle both expected and unexpected workloads, whether your data is stored onsite in physical servers or uploaded to virtual cloud servers. There should also be a provision to scale storage on demand with ease as your organization grows.     

6. Integrations

Work becomes more convenient and smart when all your productivity tools and collaboration apps can be accessed and managed from a centralized platform through a single sign-on. Handling multiple subscription renewals, maintaining separate login credentials for each software, and spending money on unused tools can be easily eliminated with centralized IT management. Through seamless third-party software integration, a digital workplace brings all the tools you need in one place to perform your tasks without any interventions and challenges. 

Debunking 3 Common Myths About the Digital Workplace

Though digital workplaces are designed to make life easier and more productive for employees, only a few are aware of the benefits. Outdated views about workplace technologies prevent IT leaders and key stakeholders from providing their buy-in. Three common false assumptions standing in the way of digital workplace adoption are dispelled here:    

Myth #1: Digital workplace adoption can happen without culture change

The pandemic expedited the adoption of digital workplace technologies, which made remote work mainstream. However, most organizations use digital workplace tools such as video meeting solutions and visual collaboration applications to emulate their existing communication and collaboration experiences instead of enabling new ways of working. This affects the productivity of employees. 

Here’s what you can do to address this challenge:

• Nominate peer advocates and champions at the team level who can coach team members and support the cultural and process changes needed in a digital workplace.    
• Identify employees who need more encouragement or motivation. Demonstrate how the digital workplace is linked to their career advancement. 
• Develop a “our way of working” statement that helps employees select the applications they need for each scenario. This encourages them to use all of the functionalities you’ve implemented. 

Myth #2: Workplace collaboration is always synchronous

Several business leaders still believe that true workplace collaboration occurs only when their employees are in the same place, working on a common task. In a hybrid world with frequently overlapping work schedules, asynchronous modes of collaboration equally impact team innovation. Employees forced to spend more time in meetings have proven that they can be as productive and innovative using modern asynchronous collaboration methods. For example, video meeting recordings and transcriptions are great time savers, as they reduce the need for meetings and allow employees to catch up on missed discussions.

Ways to promote asynchronous collaboration methods:

• Use internal networking collaboration tools like employee intranet solutions to experiment with new collaboration styles, grow communities, and strengthen employee interactions.
• Collaborative work management applications, such as online office tools, file collaboration, and simultaneous editing, drive the adoption of new collaboration practices, improve workplace transparency and accountability, and boost employee engagement.

Myth #3: Digital workplace and digital transformations are the same

The digital workplace is often used interchangeably with digital transformation. Both aren’t the same. A digital workplace provides an engaging and intuitive environment for employees to collaborate virtually through a horde of workplace applications. It allows teams to leverage existing and emerging technologies to drive business outcomes. A digital transformation model exploits the latest digital technologies to create new business models. 

A digital workplace is a key step in accomplishing the digital transformation. Prioritizing employee-centric workplace digital initiatives will augment your digital transformation agenda.

• Understand what could enhance your employee experience and help them operate in a more engaging and intuitive workplace.
• Choose a digital workplace software that’s easy for your employees and managers to optimize when, where, and how the work gets done. 

What are the Benefits of a Digital Workplace?

A digital workplace improves employee engagement in your organization by giving your teams the tools they require to connect, collaborate, and perform their core responsibilities at work. Here is why you should implement digital workplace software.

1. Flexibility to work remotely

The third edition of McKinsey’s American Opportunity Survey reveals that 87% of people prefer to work remotely one or more days per week if given a choice. Remote work gives employees the flexibility and freedom to manage their core job responsibilities without being physically in their office workspace. 

A digital workplace platform features all the collaboration tools you need to connect virtually with your colleagues and access your company data and applications online from any device, any location, at any time of the day. This will enhance your employees’ job satisfaction, productivity, and work-life balance. Flexible work environments and schedules help employees get the most out of their workdays, as they can time-shift to perform work when they are most prepared.      

2. More room for ideation and innovation

Smart and reliable virtual collaboration tools cut down meeting times, reduce delays in peer-to-peer communication, strengthen employee-management relationships, and give teams more room for ideation and innovation. Better workplace coordination infuses a collaborative culture in your organization that helps churn ideas that may not otherwise have been heard. 

Instant feedback shared laterally between team members and vertically between the management and employees will improve your team’s workplace morale and satisfaction.  Employees ardently use their freed-up time for problem-solving and ideation when work becomes easier.  

3. Lower operational expenses

There is no better choice than a cost-effective digital workplace to manage globally distributed teams. When you are spared from the need to pay multiple subscription costs and license renewal charges, your operating expenses decrease considerably. For example, a cloud-based digital workplace platform eliminates the need for costly on-premise servers and storage and the physical office space and IT resources needed to operate and maintain them. 

4. Better data security, storage, and access

Digital workplace software leverages the power of the cloud and mobility. Cloud technology ensures secure storage and easy access/ sharing of data files from anywhere, at any time. The virtual work environment allows employees to access the right information they need and share their knowledge with a few clicks or taps. 

Most digital workplaces are designed with built-in security measures. To protect your employees’ personal identity and save your data from cyber attacks, you can implement additional security measures, such as strong password encryption and multi-factor authentication.   

5. Transparent work environment

A digital workplace combines multiple components into a single suite, so your employees can perform their best with as few obstacles as possible. When everyone in your team is on the same page, you will get more time to focus on business and organizational goals. Sharing company news, success stories, culture posts, accolades, and recognition via the digital workplace platform improves team bonding, promotes a “family-like” environment in your workplace, and ensures all employees are aligned with your organizational culture.     

How Does a Digital Workplace Transform Your Employee Experience?

Digital workplaces follow a bottom-up approach that considers all the daily challenges of employees and provides all the tools to boost the overall employee experience.

1. Facilitates modern workstyle

A digital workplace platform allows employees to work remotely with optimum productivity. Easy access to all information in one place, sharing the right information to the right people at the right time, collaboration tools, productivity applications, and all the necessary tools and technology for your remote employees ensure that their productivity isn’t compromised.

2. Bring your own device (BYOD)

Millennials, who presently comprise the largest portion (38%) of the American workforce, prefer to work from their own devices because they feel more engaged, motivated, and comfortable. As long as your employees are connected to the internet, they can access their work-related data anywhere, on any device. The freedom to use any device they prefer improves your organization’s employee experience. 

3. Communication and Collaboration

Effective workplace collaboration is the key to business success and innovation. Ideas developed by a team of three or more people have a greater appeal than those developed by just one or two individuals. However, desk-side collaborations and conversations over lunch are practically impossible when you have a highly distributed workforce. A digital workplace platform is the best way to make collaboration and coordination an important part of your company culture. Using digital workplace software, you can set up internal communication channels for every team or department, making it easy for members to communicate with each other. It gives your team more time for innovation and ideation by reducing the duration and number of meetings they attend.     

Why Choose InfinCE Over Other Digital Workplaces?

No digital workplace platform is 100% one-size-fits-all. Therefore, it’s crucial to find a digital workplace solution that can be customized according to your company’s needs and integrated with your existing workflows and third-party software tools, if any. To keep it simple and short, a digital workplace should augment your employee experience and work culture without disrupting your existing workflows and give you better results and ROI. This is where InfinCE makes a difference.  

Whatever your use case may be – team communication, project management, document creation and sharing, managing information assets, video meeting, virtual collaboration, and more, InfinCE has everything you need to handle all aspects of your business. Here is a summary of the top InfinCE features. 

Watch more: How InfinCE Digital Workplace makes work smart, efficient, and productive!

1. Built-in collaboration apps and productivity tools

• Collaboration apps for employees to coordinate at work more efficiently, including employee directory, live chat, one-on-one voice and video calls, video conferencing, and private email.
• A comprehensive suite of productivity tools that help perform your day-to-day organizational activities like task management, document creation, and sharing. 
• Ready-to-access online office tools: Documents, Spreadsheets, Presentations, and Calendars raise your employees’ productivity. Employees can easily share and collaborate on documents and get the work done quickly.
• Secure file sharing: Files can be securely shared between employees, but also between employees and non-employees using options like upload-only folders and password-protected files.

2. Custom dashboards to track insights and make decisions

• InfinCE lets users create custom dashboards to help them keep track of what’s happening in their project or team. It brings an effective way to communicate key business information in real-time and simplifies team collaboration.
• InfinCE dashboards can be restricted to and contain just the information appropriate for the expected viewers. However, those viewers may be classified: as Organization, Department, or Team. An individual can create private dashboards for their sole use. 
• Unique standard tiles on the InfinCE dashboards allow sharing of different types of information, including news feeds, announcements, bookmarks, videos, notes, and more, in one view.
• The dashboards consolidate data from various sources (such as other internal software apps) and display insights in charts, graphs, tables, and other formats.  

3. InfinCE Mobile App

• Download the InfinCE employee engagement mobile app on your iOS or Android device and stay on top of your work.
• View dashboard updates, access work files, find contacts, join video meetings, and do a lot more with the intuitive InfinCE mobile app.
• Customize the app’s interface to reflect your branding and deliver a highly engaging experience to your workforce.
• The mobile app is envisioned to help you perform all the functions that are available on your InfinCE Web, from anywhere, at any time.

Watch more: How the InfinCE Mobile App seamlessly enables a connected workplace!

4. Private and secure IT infrastructure

• Private cloud infrastructure guarantees enterprise-grade security for your organization. It provides unmatched data security and powerful performance that your IT team can manage and monitor easily. 
• We offer dedicated virtual servers, so you don’t have to manage your cloud platform separately. InfinCE private enterprise cloud gets renewed along with your subscription. 
• Virtual private servers improve corporate privacy because there is no sharing of your company data with third-party software vendors. InfinCE’s secure digital infrastructure achieves this added protection through its inbuilt firewalls and encryption/password-based user access controls.

5. Custom brand your digital workplace 

• You can elevate your brand presence from your workspace to your customer front with InfinCE’s extensive custom branding options. 
• Showcase your brand logo and colors at every touchpoint – internally and externally – such as your private email, website, digital workplace, company mobile app, and video meeting rooms.
• Carve a unique brand identity that’s both consistent and catchy through custom business email, white-labeled web and mobile apps, personalized smart workspaces, and branded video meeting rooms. 
• Reflect on your brand’s purpose, values, strategy, and communication codes with InfinCE. 

6. Curated application marketplace

• InfinCE features a growing library of commercial and open-source business applications from several software vendors on its platform. Available applications come in categories suited to different business functions, such as CRM, ERP, project management, HRM, etc. 
• Subscribe and readily access all your essential enterprise applications with a single sign-on through the marketplace. Suggest any compatible software that can be added to the marketplace. Our developers also help you build special-purpose custom software. 
• Easily integrate all your business processes, reduce expenses, manage resources optimally, and engage with clients better to stimulate growth. 
• Stay on top of your software costs by avoiding multiple subscriptions and unused software tools.  

7. Business phone system

• InfinCE offers a complete cloud-based phone system for all your business communications.
• Enjoy lower call costs per minute based on the time spent on calls. No cancellation fees are required.
• An intelligent IVR system helps improve customer service efficiency, manage incoming call spikes, and increase customer satisfaction with auto callbacks.
• Automated call distribution minimizes call waiting times by customizing call flow paths and diverting callers to the right agents.

Conclusion

A robust digital workplace drives real cultural change. It breaks down communication barriers, transforms employee experience, and fosters innovation and growth. From integrating email and instant messaging to virtual meeting software and custom business dashboards, InfinCE offers all the tools you need to implement an entirely new working environment that replicates your employees’ changing work experience.

Connect with us today or request a quick 30 minutes demo now!

Productivity leakage is a concern when it comes to remote work.

There’s still a debate on whether to work from home or the office. And to settle this debate, we focus on the productivity levels in each working environment. Productivity can only be measured with the amount of outcome generated by the employee.

It’s a common notion that employees are distracted or less productive when working remotely. A leader constantly worries about deadlines, deliverables, team relationships, employee creative levels, and upscaling employee skills that contribute to the company’s goals. However, a survey conducted by Work Trends Study states 87% of employees say they’re more productive when working remotely or in a hybrid setup. 

But employees, on the other hand, might feel a communication gap and lack motivation when working remotely. Employers must ensure a connected workplace with effective and regular communication, feedback, and employee training. Focusing on these factors alone can help companies tackle the challenges of shifting work culture.

With remote work culture growing, particularly given recent trends with companies such as Facebook, Twitter, and SalesForce all announcing new policies for unlimited working from home, it is crucial to stop and see how this change in dynamics might impact the culture at your company. These nearly invisible changes directly impact employees’ happiness, yet data and analytics are lacking to see how remote and hybrid working impacts things.

Regarding productivity, managers who track it down on baseless metrics like working hours, putting a tracker system, and following up every hour, jinx the work culture. In this blog, let’s try to understand how remote work culture directly impacts productivity, internal relationships, creativity, and collaboration and if it is the future of work!

How is remote work culture impacting work productivity?

While working remotely may increase productivity, decrease stress, eliminate real-estate costs, and lower greenhouse emissions, it may cause several workplace problems. Remote work can hurt a company’s culture in several ways; a lack of social interaction may cause workplace relationships to suffer. For those individuals who strongly prefer working in-person, remote work culture’s de-engagement effects can be as severe as 17% lower productivity to 24% higher turnover.

We covered quite a bit of ground on building good communications and developing a positive corporate culture while working with distributed or remote teams. Developing company culture is not simply done for its own sake; it significantly impacts employee retention, satisfaction, and performance.

You need to understand that long-lasting remote working culture impacts how you are perceived by employees and customers, which will eventually define the success or development of the company. But considering the upside of having a remote work culture, especially the cost advantages, it is not smart to completely turn down this culture shift. The only way to still embrace this shift is by ensuring healthy employer-employee or company-staff relationships. And with technological advances today, nothing is impossible!

Read more: How to Keep Your Remote Teams Connected

How can a digital workplace platform help maintain productivity in remote work culture?

There’s no doubt that the COVID-19 pandemic has forced many businesses to rethink the way they operate. For many, this has meant implementing remote work policies for the first time.
While working remotely has many benefits, some challenges also need to be addressed to ensure that productivity levels are maintained.

One way to do this is by using a digital workplace platform. This platform can help facilitate communication and collaboration between team members and help set and track goals.

It can be tough to cultivate a remote work team culture, but it’s worth it. Here are a few tips to help get you started.

1. Defining team culture in a remote work setting

The best way to create a team culture in a remote work setting is to start with the team’s goals and values. Define what the team wants to achieve and how they want to work together. Once these are established, everyone on the team should be on the same page and understand the culture that is being created. It’s important to be clear about what is and isn’t acceptable behavior and have a set of guidelines that everyone can refer to. This will help ensure that the team culture is maintained and everyone is working towards the same goal.

No one can work in a vacuum. To be productive, people need to feel part of a team. A remote work setting can be a challenge when it comes to creating a team culture.

Here are a few tips to help you get started.

• Define your team’s values and culture: What are the things that are important to your team? What are your core values? Defining your values and culture will help you to create a common understanding among your team members. It will also help you to make decisions when it comes to things like hiring and firing.
• Establish rules and guidelines: To ensure everyone is on the same page, it’s important to establish some rules and guidelines. These can include how often team members should communicate, what type of communication is acceptable, and how to handle conflict.
• Encourage team bonding: Even though team members may be working remotely, it’s important to find ways to encourage team bonding. This can be done through team-building exercises, social media groups, or video chats.
• Celebrate successes: When your team achieves something great, take the time to celebrate! This can be done through team emails, social media posts, or even a team video call.
• Be transparent: When things go wrong, it’s important to be transparent with your team. This includes being honest about why something went wrong, what is being done to fix it, and what the consequences will be. Creating a strong team culture in a remote work setting can be challenging, but it’s definitely worth the effort. By following these tips, you’ll be well on your way to creating a team that is productive and happy.

2. Managing conflict in a remote work team culture

To manage conflict in a remote work team culture, it is important to understand the dynamics of the team and the culture in which it operates. Effective conflict management involves understanding the triggers for conflict, the communication channels available, and the team’s culture.

In a remote team, there may be a higher chance of misunderstandings due to the lack of communication or facial expressions. This can be exacerbated when team members are from different cultures. It is important to be aware of the potential triggers for conflict and to have effective communication channels in place.

When managing conflict in a remote team culture, it is important to be aware of cultural norms and expectations. In some cultures, it is acceptable to be more direct in communication, while in others, it is considered rude. It is important to be aware of these differences and to adjust communication styles as needed.

By understanding the dynamics of the team and the culture in which it operates, you can better manage conflict in a remote work team.

3. Encouraging team productivity in a remote work setting

To encourage productivity in a remote work setting, setting up some ground rules and expectations for team members is important. This includes clearly defined working hours, communication methods, and expectations for quality and output. It is also important to foster a positive team environment where team members are supportive of one another and are willing to help out when needed. By establishing a productive remote work environment, team members are more likely to be productive and meet deadlines.

Read more: Modernize and Simplify Your HR processes with a Digital Workplace Platform

How InfinCE makes an apt Digital workplace platform

InfinCE allows you to feel more in control of your data and your work-giving you a greater sense of mastery and purpose. It also helps you feel more connected to your team and organization, fostering a sense of community and collaboration matters.

InfinCE: Interactive, Data-Rich Dashboards to Boost Engagement

As an HR professional, you know that employee engagement is essential to organizational success. But what’s the best way to promote engagement within your organization?

One effective way is to use modern dashboard software to create custom dashboards for employees. By doing so, you can ensure that employees have the information they need to stay aligned with organizational goals.

Not only will this help to promote employee engagement, but it will also help to improve communication and collaboration within your organization. So if you’re looking for a way to boost employee engagement, consider using modern dashboard software to create custom dashboards for employees.

A Comprehensive Employee Directory

Looking for the contact information for your entire employee base? Look no further than the InfinCE comprehensive employee directory. This easy-to-use tool provides all the information you need to connect with your employees, no matter where they work. With multiple modes of collaboration available – live chat, one-on-one video calls, and meetings – your employees will stay connected and productive, even when working remotely.

More Productivity tools with InfinCE

Enhance your organization’s credibility with business emails. Store captured business data on documents, presentations, or spreadsheets in a private drive and ensured selective access through permissions and controls. Create events on InfinCE’s calendar, track tasks, and enhance your workforce efficiency easily!

Conclusion 

Various stats have proved that remote work culture has contributed to productivity but, at the same time, has also increased work stress for employees. However, the advent of remote working tools has helped embrace the work culture shifts and continues to enable the company to empower the upside of remote work culture! 

InfinCE, a powerful digital workplace platform, can help your company improve communication and collaboration and maintain transparency to embrace the remote work culture. It’s easy to use and can be customized to meet your needs. Start a free 30-day trial today and see how it helps your company!

With organizations worldwide adapting to either a hybrid or a remote work structure, the shift to a new work order is difficult if there is no digital workplace platform to streamline operations, especially if the company has a mix of on-site and online employees. Companies need digital solutions to ensure that all employees and stakeholders are on the same page.  

During the pandemic, many companies managed to pivot to remote work, but many of them used existing technology overlays to adapt to a hybrid or online work structure. These piecemeal solutions are inadequate and do not have the intuitive design of a digital workplace solution built especially for digital workplaces and put workers at the center of their design. Companies should choose solutions that digitally transform tasks, unify data, drive productivity, and provide intelligent collaboration apps.

What is a digital workplace? 

A digital workplace is a virtual office space designed to help employees work efficiently and carry out their tasks in remote or hybrid settings. Digital workplaces give employees instant access to resources and help them collaborate better. They streamline company workflows, increase productivity, and boost team morale. Digital workplace solutions also enable an always-connected work environment and a seamless employee experience.

There is a misconception that a digital workplace is simply a group of remote workers. Digital workplaces are all about how you work and are not restricted to location.  

According to Deloitte, a digital workplace can manage tasks from your HR applications and your core business applications to emails, instant chats, enterprise social media tools, and virtual meeting tools.

Deloitte points to one of the key requirements of a good digital workplace solution – one that aligns with the company’s business value and connects worker experience to business outcomes.

Read more: Deliver Engaging Experiences with the InfinCE Digital Workplace

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Digital workplaces are gaining traction in the remote work culture – here’s why

With digital workplaces, workplace efficiency has increased, and so has flexibility. Digital workplace solutions also equip companies with exciting new technologies that automate mundane tasks and increase the speed that it takes to complete time-sensitive projects.

With digital tools giving employees all the information they need, including troubleshooting guides and company manuals, customer care reps can service customers better. 

We live in a hyperconnected world where the right digital work experience drives workplace productivity. In its roundup of technology trends, Deloitte states that digital workplaces are gaining popularity because organizations need to use technology to optimize team productivity and collaboration to stay ahead of the curve. In particular, companies can derive incredible benefits from the actionable data generated by these tools and the AI-driven people analytics solutions that can drive superior workflow management solutions. 

A Gartner survey backs this up by reporting that 56% of CEOs attribute increased revenue to digital improvements. Many companies invest in digital workplace solutions because they know that these tools promise measurable returns, which accounts for their growing importance in business.

How Digital Workplace Solutions Make Remote Work Easy And Profitable 

Digital workplace solutions are built to make it easy to work virtually and remotely. They provide powerful enterprise productivity tools that help companies optimize workflows and create an agile workforce. Their tools work in sync with employee workflows, and they help companies adapt to the complexities of the new workforce.  

Digital workplace platforms help remote team members to collaborate easily. Employees can share files, manage cases, track project statuses, and enjoy a single integrated view of multiple workflows. This ensures that all employees and departments are not working in silos and that there is a more transparent, integrated working environment where team members can track project statuses, leads, define tasks, and set deadlines.

Digital workplace platforms provide collaboration tools that employees can use to work across locations and time zones. Digital workplace solutions also automate repetitive tasks, provide an integrated work experience, and increase employee engagement. They have also re-engineered organizational structures and cultures, with workers being more connected with leadership and employees having access to company data. 

Read more: Ensuring Digital Wellbeing With The Right Digital Workplace Platform!

Here’s How You Can Identify The Right Digital Workplace Solution 

When looking for the right digital workplace solution for your company, look for a complete digital workplace toolkit. While many piecemeal digital solutions offer communication tools, it’s the collaboration tools that truly make digital workplace solutions very useful. There is more to digital workplace productivity than ad-hoc digital solutions. Instead, look for a digital workplace orchestration platform that transforms how people work and collaborate. Unlike generic digital workplace tools, digital orchestration platforms are designed to help companies boost efficiency, scale operations, work on continuous innovation, and deliver proactive and intelligent people analytics.

Here are some aspects to consider when choosing the right digital workplace solution for your company.

• Go for personalized and intuitive solutions: Every company is different, so it is important to go with a customizable digital workplace solution that allows you to choose off-the-shelf software or SaaS per your requirements.  
• Look for collaboration tools: Choose a digital workplace platform that provides workgroup chats, group meetings, audio and video conferences, and other collaborative tools. Also, favor a platform with a unified dashboard to manage daily operations seamlessly. 
• Prioritize productivity tools: Go for platforms with important productivity tools like smart email management, simplified multi-app management, calendar management, time tracking, and collaboration channels. Look for tools that can monitor the progress of projects and employee performance. 
• Choose a people-focused digital workplace platform: With remote work, employees and teams need to be constantly engaged and motivated to work and collaborate efficiently. Choose platforms with intra-organizational tools that foster a sense of community and engagement.  

With an orchestration platform like InfinCE, you can simplify your processes and choose only the features you need, thereby controlling infrastructure costs. InfinCE’s modern tools unify data and give you a competitive edge over other companies. Want to increase your profits and drive great business outcomes? InfinCE helped a company like Fingent improve productivity by 20% due to its incredible digital workplace orchestration platform.

Fix a demo session today or talk to our experts to know more about InfinCE.

Remote work is taking a front seat, and companies need to shift from traditional workplace norms to an on-demand workforce that is changing the business world completely. To make this shift, companies need a digital workplace solution. These integrated and intelligent remote work platforms provide exciting new ways to increase employee engagement, optimize costs, and create an agile workforce. 

What is a digital workplace? On the face of it, a digital workplace may seem like a virtualized proxy of the in-person office space, but in today’s competitive and technology-enabled world, it needs to do so much more.

A digital workplace platform offers cloud-native technologies that improve the company’s bottom line and lead to better team collaboration. It also leverages digital tools that help companies achieve scale while reducing costs. 

Deloitte describes the digital workplace as encompassing “all the tools and technologies people need to get their work done in today’s workplace – both in operation and the ones to be implemented.” Deloitte’s report outlines one characteristic that makes a great digital workplace solution. A good digital workplace platform connects the employee experience with business outcomes.  

Read more: Why Does Employee Well-being Matter in a Hybrid Work Model?

Why Your Company Needs a Digital Workplace Solution

Digital workplace solutions give companies a competitive advantage by making them agile, flexible, and providing them with a centralized management view. In the shift to a remote work culture that is now the new normal, companies need to go beyond generic tools for remote work. Instead, they need to look at a digital workplace solution that integrates processes and leverages digital technologies to help companies improve their profits. There are many reasons why your company must rely on a digital workplace solution.

• Provides real-time collaboration and productivity tools: Productivity and collaboration tools are crucial for remote and hybrid work. Productivity tools like smart email management tools, collaboration channels, and task management apps can help companies complete more work in less time and strategically plan their workloads and business strategies.   
• Improves employee experience: Digital workplace solutions put employees at the center of their design, making team members feel engaged even though they work remotely.  
• Offers unified custom dashboards: A good digital workplace solution provides tools like interactive, data-rich dashboards that give a unified view of all the end-to-end processes. 
• Reduces costs and drives profitability: Digital workplace solutions reduce organizational and management costs. They can increase productivity, which impacts the bottom line. This survey by Gartner reveals a 44% rise in employee productivity. Thanks to collaboration tools. 
• Promises transparency and data security: With their business dashboards that provide an additional layer of data security, digital workplaces offer better transparency and prevent data theft.  
• Drives innovation and scalability: Digital workplace technologies will drive innovation by enabling companies to hire from around the world. They will also help companies scale and increase productivity due to their feature-rich collaboration tools. 

Read more: How to Keep Your Remote Teams Connected

The Best Ways to Improve Your Digital Workplace Management

In the aftermath of the pandemic, remote work is the new reality of an on-demand workforce. A company can have many productivity and collaboration apps but without a digital workplace management strategy and platform to unify them all, there can be information and collaboration overload.  

Here’s how you can improve your digital workplace management.

• Prioritize a single pane of glass view: Digital workplace management brings this unified view of the entire company’s workflows. A central point of control is important. With it, you can leverage advanced levels of automation to make collaboration better and faster. Unified dashboards lead to faster workflows and greater scale.
• Aim for seamless integration: Digital workplace solutions are invaluable only if they are completely integrated into the company’s overall business processes. Digital workplace management helps companies achieve this single point of integration.
• Choose smarter data analytics: To improve your digital workplace management, focus on actionable data and people analytics. Intelligent collaboration tools can give you real-time updates about projects and employee performance. It is not just important to have data but to mine and utilize it immediately. Use custom dashboards to track performances and processes. These dashboards can also give you immediate access to company-wide data from APIs, apps, and CSV files.
• Look for personalized digital solutions: Choose digital workplace solutions that suit your company and its specific requirements. This is where digital orchestration platforms come in. They blend into your company’s existing workflow and optimize it instead of disrupting processes. A digital orchestration platform helps you integrate software and solutions from various SaaS vendors to manage and scale your digital workplace.
• Pick the right tools: Choose digital workplace tools that drive higher rates of automation and collaboration. Digital workplace solutions should be designed to drive end-user adoption, leading to an agile digital workplace. Look for rich interactive collaboration tools like live chats, multiple screen sharing, breakout rooms, and shareable meeting links. Go with productivity apps with excellent project management capabilities and tools to track performance and tasks. 
• Give importance to the employee experience: Employee experience is central to the success of your digital platform. Opt for voice and video calls to build stronger workplace connections so that employees don’t miss face-to-face interactions. Employees value flexibility in remote work and tools like live chats, collaboration channels, and intranet platforms that keep social interactions alive. 
• Choose a centralized IT management: When your company runs multiple applications and has to juggle between many sign-on, work becomes tedious and difficult to manage. With a single sign-on and an efficient third-party tool integration, centralized IT management unifies all of the enterprise’s applications and workflows. It also increases business transparency. 

With the rise of remote work, sustaining a distributed workforce and empowering it with a solid digital workplace management solution is important. InfinCE integrates online and offline communications by providing all-time access from anywhere in the world. While most digital workplace tools offer a variety of tools, some of them like InfinCE, are purpose-built to provide unified reporting of company workflows and targets. InfinCE also provides companies with excellent data accessibility and multiple modes of effective collaboration. Its features include customizable dashboards built to mine data and generate metrics. Want to create powerful and profitable digital workplaces that help you race ahead of the competition?

Schedule an InfinCE demo today or talk to our experts!

Remote and hybrid work has gained more popularity during and after the outbreak of Covid-19. Flexible work has been found to keep employees more productive and happy, a fact acknowledged by employers worldwide. Working from home/anywhere has become a vital strategy for organizations to increase employee productivity.  

Post Covid-19, companies are increasingly adopting hybrid work schedules by encouraging employees to work from the comfort of their homes for part of a week. The Accenture 2021 study “Future of Work: A Hybrid Work Model” found that 83% of the 9326 employees surveyed confirmed their allegiance to hybrid work, wherein they got to work at least 25% of the time remotely. Another key finding of the study was that “responsible leaders must move beyond physical location to shape the future of work by giving people resources tailored to their needs.” The same study report also documents that 63% of high-growth companies have already embraced a ‘productivity anywhere’ workforce model. And more companies are expected to follow suit! This data indicates companies that enable their employees to be productive and healthier anywhere have succeeded in improving bottom lines.    

Read more: 5 Tips to Improve Remote Collaboration

How Hybrid Work Model Increase Employee Efficiency?

A hybrid work model serves to improve employee efficiency in a multitude of ways. Here are a few:

1. Hybrid work calls for smart digitization of business processes.

Hybrid work requires the adoption of smart digital workplace platforms to enable your dispersed employees to communicate and collaborate with their remote team members to get their work done. Digitization of business processes endows your business with technical capabilities to fast-track its operations while training your employees in state-of-the-art technologies to help the latter upskill themselves and improve their efficiency.

2. Increases productivity   

Flexible work lets employees work to their strengths, thus serving to increase their productivity. The hybrid work model encourages teams to leverage cloud technologies to find an optimum balance of creativity and collaboration to meet goals.

3. Improves employee satisfaction and culture 

Getting to decide on how, where, and when to work to meet the organizational goals increases employee satisfaction by leaps and bounds. This autonomy in decision-making serves to boost productivity.

4. Increases collaboration and  betters work relationships 

Regular virtual meetings help track the progress of projects while facilitating your geographically diverse teams to communicate and collaborate effectively and efficiently over the digital platform in a connected world. A digital workplace solution offers your employees an avenue to contribute proactively toward meeting goals smarter and faster, thus strengthening relationships in the event.

5. Better work-life balance improves mental health

Hybrid work enables your employees to have a better work-life fit which is very important or their mental well-being. Getting to weave their work around their life allows your employees never to leak their energy into their work, thus decreasing their stress levels. This flexible work schedule prevents your employees from burnout, increasing their productivity.

Digitization improves the efficiency of both the employees and the employers, thus rendering your business processes smarter. Having said that, it doesn’t imply adopting hybrid work would be a cakewalk for companies. Hybrid work poses its own share of challenges to employers. 

Read more: 12 Ways To Drive A Connected Workplace

Two Major Challenges of the Hybrid Work Model

1. Nurturing company culture when working remotely

Companies are worried about growing a company culture around remote work that aligns with their core values and beliefs. The fear of physical distances hindering the development of company culture is amiss. Smart digital workplace solutions come equipped with the right communication and collaboration tools to keep your employees engaged at work and involved in team-building activities to enrich their experiences. Decision-makers must implement an employee-first culture to nurture their remote teams. 

2. Fear that employee well-being might be at risk 

Digital workplace solutions enable employees to seamlessly access data vital to their business operations. Increased levels of communication and collaboration might lead to your employees being bombarded with an overload of information that they may fail to disseminate, leading to higher levels of work stress and burnout. This will adversely affect your employees’ well-being. This problem can be resolved by choosing a smart digital workplace solution with custom capabilities to integrate the right tools to suit your business. InfinCE is a smart digital workplace solution that ensures the right data reaches relevant people through its highly customizable smart features. You needn’t settle for a one-size-fits-all kind of digital workplace solution anymore! You can use custom dashboards to simplify your employee data analytics and streamline the management of your information assets. Custom dashboards help analyze performances through smart people analytics and use it to manage and assign tasks to optimize your manpower.   

Tips to Reimagine the Well-being of a Hybrid Remote Workforce  

1. Hybrid working model helps make human connections 

A fully remote workforce might miss the human connections and relationships they once enjoyed at their on-site workplaces. Hybrid work would allow your teams to meet at their physical office premises periodically and enjoy casual, personal interactions with their peers like they once did. This will help eliminate the feeling of disconnect that fully remote employees might feel. 

2. Implement hybrid work as a strategy and train leaders to manage new work schedules

Business leaders and managers need to be trained to leverage cloud technologies to manage their hybrid workforce and track their work effectively so that their teams remain engaged and productive. They should be empathetic to the needs of their employees.

3. Integrate smart tools to streamline communication 

Digital workplace solutions come equipped with an array of smart tools to facilitate file sharing, virtual meetings, chatbots, etc., to enable seamless communication among your diverse teams. The right sets of tools ensure that data remains transparent and silos are broken while ensuring the communication remains relevant. 

4. Make employee wellness programs an essential part of your business strategy 

HR teams must plan workshops and programs to help employees destress and unwind. These could include classes on meditation, stress management, fitness challenges, etc. Employee wellness programs help boost employee loyalty and reduce attrition. 

5. Build digital fluency

Digital fluency is critical to improving revenues. Companies must adopt digital working solutions tailor-made to suit their business. Technology is vital to help your remote teams stay connected in a physically disconnected work scenario.

Read more: 6 Ways to Improve Engagement of Your Digital Employees

Summing up

Creating opportunities that optimize communication and cater to the mental well-being of your employees is thus vital for business growth. You must maintain transparency in your communication to build a culture of trust among your hybrid working teams. Hence, you must adopt the right kind of tools and applications to help your business remain agile to meet its ever-changing needs. This is where a smart digital workplace solution like InfinCE comes in handy. 

InfinCE is a feature-rich digital platform that can help you manage your hybrid workforce through its,

• Custom dashboards that enable smarter data analysis and improve business efficiency by tracking the progress of projects in real-time
• Varied collaboration apps that enable seamless communication among your dispersed teams through a comprehensive employee directory; live individual and group chats; and individual/group audio/video calls
• Curated marketplace that includes a multitude of applications to suit any business or industry 
• A suite of productivity apps that includes online office tools, business email, and secure file sharing to enable faster and smarter execution of tasks
• Seamless IT infrastructure management from a single place to enable better visibility and much more!

Get in touch with our experts or experience a live demo to know how InfinCE can be an asset to your digitization endeavors.   

Today’s workforce is witnessing a massive shift in culture. The pandemic disrupted the workforce in every way. We may be inching back to normalcy, but many companies still work remotely, and remote work seems to become a permanent fixture. It also has benefits, including giving companies access to talent pools across locations.  

This Gartner report published in 2022 finds that a company will risk losing up to 39% of its workforce if it returns to a full on-site arrangement. Even an office setting involves collaboration and communication with employees from other time zones and office locations. The hybrid work culture has led employees to witness better physical and mental well-being, indicating that companies need to evolve with the changing workforce and embrace this new reality.   

This increases the need for a new work model that values employee connection, team building, and collaboration. The role of a manager is changing too. Managers should invest in the right tools and team workflow technologies to ensure teams are connected, whether remote or hybrid. Collaborative notes, shared documents, and tools to monitor response times and communication standards will ensure that all team members are on the same page. Companies should focus on consistent communication and a purposeful agenda to make the best of hybrid and remote work cultures.  

With all its advantages, managing a remote workforce is not easy. According to this Harvard survey, remote workers often feel lonely and disconnected. This proves that keeping remote workers connected is more important than ever. Companies must use employee experience software and digital workplace solutions to keep their remote workforce invested in the work. Here are some ways in which you can keep remote teams connected. 

Read more: 6 Ways to Improve Engagement of Your Digital Employees

1. Use the Right Communication Tools

Streamlined communication is the key to keeping remote workers connected. In fact, ineffective communication can negatively impact your productivity and team morale. Most teams face problems when they choose the wrong messaging apps to solve complex problems. When handling high-priority projects, for example, teams must use apps that give complete information exchanges and team interactions. Companies should not leave employees struggling with perception and communication gaps. Look for digital workplace solutions that offer multiple communication tools to meet different requirements, all in a unified platform. 

Channel selection also plays a role in effective team communication. Companies should use high-bandwidth and synchronous, face-to-face channels like video conferencing for complex projects, tasks, and exchanges. Similarly, they can use low-bandwidth and asynchronous channels like email or apps for simple and linear tasks and interactions. 

Another crucial piece of the puzzle regarding communication among remote team members is the need for a comprehensive workplace chat app. This is different from virtual meetings and video interactions or calls.  

2. Invest in the Best Collaboration Tools

A common problem in a remotely functioning team is that when using different collaboration apps like Zoom, Slack, Google Hangouts, and Spreadsheets, switching between multiple apps becomes a huge problem. Look for a digital workplace solution that integrates different apps under one roof. 

Before companies onboard remote teams, they must choose and implement collaboration tools like video conferencing, meeting rooms, and group chats to ensure that team members can communicate instantly.  

Collaboration tools include everything from apps and video-sharing technologies to programs that let employees revise documents, share interactive presentations, and brainstorm together in real time. InfinCE, for example, ensures that companies can bring partners and clients on board for a video conference or online meeting without downloading the app and even has features like simultaneous document editing. Such features are designed specifically for remote or hybrid teams and to improve productivity significantly. 

Besides enhancing the workflow, collaboration apps capture a lot of data and insights from projects and tasks, which can be used in the future. Companies should choose digital workplace solutions that support custom app integrations to meet specific needs. For example, developers and project managers who are collaborating remotely on a project rely on cloud-based tools with task-management capabilities. This means that they need tools that let their team members merge changes, schedule meetings, update events, check member availability, coordinate better, and reduce planning time.  

Read more: 5 Tips to Improve Remote Collaboration

3. Opt for Intuitive and Visual Dashboards

Dashboards are superb information management tools that enable visual facilitation. Visual tools are great ways to help employees focus, get involved, and access information on demand. Dashboards are also great analytics tools to generate reports to drive business decisions.

A centralized dashboard is essential for collecting data from multiple sources and providing a unified workflow view. It also keeps employees engaged by sharing a snapshot of the team’s projects or the company’s performance. Dashboards are also useful for organizational communication. Senior management can set objectives that can be broken down into action items, and these actionable tasks can be attributed to overall company goals and metrics. Apart from being an excellent organizational tool, this dashboard feature makes employees feel invested in the company’s growth, and they can track the company’s achievement milestones in conjunction with their own projects and efforts. 

Some digital workplace solutions also offer dashboard tiles that further customize the dashboard experience and strengthen communication, especially with application tiles that help to visualize business data on the dashboard.

4. Use Productivity Apps and Management Tools 

Remote team workers can stay connected with the right project management tools and productivity apps. The right productivity apps are built to be intuitive and to improve the employee experience. They keep teams and projects connected and synchronized. Productivity apps also track performance and enable professional growth across the team. You can also choose productivity tools and project management software that automate workflows and save valuable time.

There are multiple productivity apps but pick a digital workplace solution that can integrate all the productivity apps of your choice. Employee disengagement is a silent killer in the remote workplace, and having an integrated remote work platform will ensure that all team members are focused on the work and believe in the team. 

There are so many other factors that keep remote teams connected. It is important to implement a good remote onboarding program. InfinCE’s collaboration platform, for instance, makes it easy for managers and administrators to onboard employees quickly, instantly assign new job roles, and address personal employee needs. Data security is another matter of concern. Opt for apps that let you share files securely and a digital workplace solution that enables you to run your enterprise on a secure private cloud location. 

According to Gartner, organizations will be forced to adopt digital solutions to support remote and hybrid work, an investment that will drive business growth like never before. Companies that don’t adapt could slip out of the race.
InfinCE offers future-proof digital workplace solutions that truly lead to cross-functional collaborations, exemplary teams, and high-value business outcomes. Book a demo today to set your company on the path to digital transformation.

Digital transformation leverages cloud technologies and modern processes to enable businesses to operate faster and more efficiently. As a result, applications are increasingly moving out of data centers to cloud-backed networks to help businesses work smarter and more collaboratively. Once you drive your applications to the cloud, the service provider will henceforth manage your IT infrastructure, thus relieving you of the complexities of managing your own IT assets. As a result, your employees get to work from anywhere, accessing data on devices of their choice. Digitalization of your business operations ensures seamless IT infrastructure management from one place. When you move your workloads into cloud-backed virtualized networks, it is imperative to adopt new technologies to secure your data. 

Read more: All You Need to Know About Dashboards and Data Security

Why is securing solutions essential for digital transformation?

Your remote employees use their personal devices to access various apps in the cloud, including multiple collaboration tools, to access data on your corporate network to get their work done. This calls for the adoption of enhanced security measures across your network to safeguard your data. Embracing security transformation is essential for successful digital transformation.

So, what is security transformation?

Security transformation refers to the integration of security, combining all aspects of digital technologies to operate your business securely once you embrace digitalization. Integration of security protocols would radically change how security is architected, deployed, and operated to safeguard your data. Therefore, it is crucial for you to choose the right digital workplace solution that suits your business, with capabilities to integrate additional security patches for added security. 

A few tips to secure your solutions to shore up your digital strategies 

1. Ensure password protection rules are in place. 

Strong passwords protect your data against breaches and cyber attacks. Ask your employees to update their passwords mandatorily. They should be taught to create strong passwords and remember them too. 

2. Consolidate all tools on your digital workplace solution to get a single view of your network.  

Creating a single view of your IT infrastructure by integrating tools from multiple vendors will offer control and visibility in one place. 

3. Implement regular security updates

As any connection to the Internet is susceptible to cyber attacks, you should always be prepared to defend against such threats by fortifying your IT assets with security patches and enhancements.

4. Install Virtual Private Network (VPN) for all connections

Networks are more susceptible to cyber attacks as they often have just the protection of generic security measures alone. Make sure your office locations have the added protection of VPN connections. Your employees who may connect through public wi-fi services should be instructed to use the VPN service mandatorily. 

5. Leverage the security features on your digital platform     

Optimize the existing security features on your digital workplace solution to safeguard your data. 

6. Build a multi-layered defense to fortify your current security

Integrate more security solutions, if necessary, to fortify your IT assets.  All your employees and partners who have access to your systems need to be educated on the added-on security protocols to protect your information assets and optimize your cyber security measures. 

Read more: Transform your Data Sharing Practices to Win Customer Trust?

Thus, it would be best if you had adequate measures in place to facilitate the secure operation of your business, to let it remain vigilant against potential cyber-attacks and resilient too, should such attacks happen. Analyze the value of your information assets to assess the potential threats that may occur to them clearly. Your partners and other external players who have access to your critical data should be asked to submit security and audit reports regularly to keep track of the efficacy of your security measures. If you are looking for a smart digital workplace solution that can be scaled up to safeguard your valuable data, InfinCE would be your answer. 

How does InfinCE help boost digital security?

InfinCE can help secure your valuable information assets in a number of ways by offering:

1. Private business infrastructure custom-built to meet your end-to-end needs for improved security 
2. Data security options from multiple vendors, 
3. Scalable private virtual servers that prevent data sharing with third-party software vendors
4. Secure access controls through encrypted keys and strong passwords
5. Seamless and centralized IT management of your processes through a single log-in credentials
6. Secure file sharing through password protection and select edit access to further protect data from unauthorized access. 

Not just that. Get in touch with our experts or take an InfinCE test drive to know more.