A regular hybrid workday consists of workers navigating between dispersed messages, video meetings, and multiple document drives. Alignment is challenging and productivity suffers. The result is a day that is unaligned and unproductive and this indicates disconnection gaps and lack of collaboration.
Gallup survey data from 2025 shows that nearly 85% of the workforce is disengaged at work.
Disconnected communication is now one of the largest roadblocks to collaboration and culture, particularly as hybrid and remote working models multiply.
This is where an intranet solution can save the day. However, merely implementing an Intranet solution won’t make a difference until you follow intranet best practices. Here are the top six!
The Challenges of Disengaged Teams and Remote Workforces
Today’s workforce faces many challenges, including information overload, endless digital fatigue, and blurred work-life boundaries. These difficulties lead to disengagement with the potential for:
- More frequent attrition occurs as employees actively leave their jobs.
- Less or ineffective collaboration among team members.
- Slower innovation and decreased productivity.
What is an Intranet and How Will it Help with Employee Engagement?
An intranet provides organizations with a secure, private network for sharing information and resources “inside” an organization.
An intranet helps address the challenges associated with disconnected information and workflows and becomes a centralized, digital place for employees to easily access tools, resources, and information about the organization that are secured but available.
An intranet addresses these challenges by increasing collaboration among workers, improving communication, and creating a sense of belonging with a remote and increasingly distributed workforce. Today, many modern companies are utilizing intranet platforms to help keep remote employees connected and engaged.
Better engagement means employees:
- Collaborate more easily.
- Drive positive innovation ideas.
- Stay longer with the company.
Best Practices for Modern Intranet
In the past couple of years, we have seen intranets evolve from a digital bulletin board to a collaborative platform where employees connect to their information and processes. Below are a few examples of how to utilize an intranet in an effective way:
Enabling connected communication
Rather than responding to multiple emails or apps, the intranet can be your single source of truth. HR communications, company news, and leadership messages all exist in the dashboard – no one will complete each update. Employees log into one source for everything, making it more efficient to find information and greatly reducing miscommunication and wasted time.
Facilitating collaborative interactive feeds
Gone are the days of one-way, top-down messaging. Interactive activity feeds give employees a way to comment, share ideas, and ask questions in real time. Teams can share team wins, provide peer feedback, and brainstorm in community spaces. Two-way conversations build inclusion and create acknowledgment and transparency.
Streamlining workflows with integrated tools
When all chat, video conferencing, storage, and calendar tools are all in one intranet, employees will spend much less time switching to different tools and searching for documents. For example, project teams could start a video call from the intranet, share project documents saved in the cloud back and forth during the call, and then text chat messages back and forth in a central chat conversation about the project, while also managing the organization and timelines on the project management tools.
Assigning a dedicated space for teams/projects
Each team or project has its own part of the intranet, which includes shared to-do lists, common calendars, and library access. Each team or project has their own space, it will reduce information congestion on the intranet and keep similar information and teams focused on their respective projects on one page. Teams and projects will know exactly where to go for their team updates and team resources, with preventing going through numerous emails and or chat streams.
Getting easy access to people through directories
A searchable directory simply makes it easy to identify the right person fast. Need a subject matter expert? Simply search the directory by skills, projects, and or even roles, and you will quickly find contact information to reach them. This creates a collaborative shared experience across departments and offices—easily connecting remote teams.
How Infince Intranet Fosters a Connected and Engaged Workplace
In the modern workplace, we all seek connection, clarity, and convenience; Infince Intranet delivers all three.
- Infince is a unified employee communication tool that connects data, team members, and workplace tools into a single space, keeping it secure while enabling the easiest collaboration possible with colleagues in real-time, from anywhere.
- With company-wide communication boards and team dashboards, you can help inform, communicate, and relate to everyone across your organization to keep the messages from your senior leaders, events, company announcements, and policies consistent, instead of having pockets of communication on the different communication tools of your organization.
- Workplace feeds and team spaces create opportunities to engage since your employees will be able to share updates related to colleagues, quickly react, and collaborate on projects—right there from their personal dashboard. This also provides an avenue for teams that are in a distributed workforce situation or a hybrid situation to leverage a collaborative experience. It keeps employee engagement levels high with workplace comms versus switching pages to page in a multi-app environment.
Frequently Asked Questions About the Infince Intranet Solution
Can employees use Infince on the go?
Yes, the Infince Mobile App allows employees full access to communication boards, team spaces, documents, and dashboards from anywhere. Even field staff and those who work remotely can now collaborate and message coworkers, and manage their updates in real-time with their cell phones.
How secure is the Infince intranet?
Infince operates from a dedicated private cloud, while using encryption, role-based permissions and controlled sharing of information within Infince to protect the company’s data. Therefore, the risk of internal leaking or third-party breaches is eliminated.
How does Infince benefit remote or hybrid teams?
Remote teams can access company resources, announcements, and collaboration tools anywhere and anytime. Interactive feeds and communication boards keep remote employees engaged with company culture. Direct chats, meetings, and shared drives allow teams to stay on track and keep work flowing without delays, should remote work be done.
Does Infince make it easier to onboard employees and collaborate across teams?
Sure does! New employees will have access to the company policies, directory, and communication threads beginning the first day on the job; therefore, the top reason for not onboarding employees is eliminated. Each team has its own team spaces to collaborate within their departments without crossing over projects to manage. This leaves projects organized and transparent.
Can external stakeholders or clients securely use the intranet?
Yes, Infince enables controlled guest access for partners or contractors, allowing them to view and collaborate on designated materials without exposing internal data.
Conclusion
Adhering to these intranet best practices is essential for creating a connected, engaged, and productive workplace in today’s hybrid work environment. By streamlining communication, fostering collaboration, and providing easy access to resources, an effective intranet bridges the gaps caused by remote work.
When implemented well, an intranet improves employee experience and drives organizational wins. To get a sense of how Infince’s unified intranet platform can transform your workplace, request a demo today. Take the first step towards building a more engaged workforce. Request a free demo with Infince today!
