How to Evaluate and Choose the Right Intranet Software for Your Business
A business intranet is a portal that gives your employees all the relevant data and tools to perform their jobs. Your intranet software can go a long way in keeping your employees engaged, improving their experience, boosting their productivity, and achieving better business volume. Your intranet solution helps keep your teams updated with the latest company information and provide them a platform to share their ideas for the company’s collective good.
Why Do You Need a Business Intranet Solution?
There are several reasons why you should choose a business intranet system. From improved workflows to seamless communications, investing in an all-in-one team collaboration solution can be a great way to ensure optimum organizational growth. Here are a few reasons why you need to implement an intranet solution.
Enhanced Internal Communication
For a long time, organizations have been using intranet portals for improving internal communications. With advanced features like video conferencing and instant messaging, modern team collaboration software can facilitate superior one-on-one and group communications. You can integrate video, audio, emails, social connections, and more to your intranet solution to get your teams to communicate and collaborate in a much better way.
Greater Document Control
With a company intranet solution, you can also connect different people working on the same documents and avoid any confusion that could arise in the process. It also helps to ensure that your remote staff can access and update the records on their end to complete the assigned tasks on time. Advanced all-in-one business collaboration software comes with cloud storage features as well to make things further simpler.
Simplified Information Sharing
Business intranets can make information sharing more comfortable, ensuring that your teams are aligned with the organizational goals always and do their part to achieve those objectives. Easy access to company data and tools, alongside improved communications and better document control, also makes it simpler to provide new employees training through different channels and content management systems.
Evaluating and Choosing the Best Intranet Software
Implementing an intranet solution in your company can have manifold benefits, but it would not serve the purpose if your employees do not make the most of it. Therefore, you need to make the right choice when selecting an intranet platform so that it can make your digital workplace effective and successful.
Here are five tips that will help you make an informed decision while buying an intranet solution.
1. Understand Your Requirements
It would be best if you were clear about what you are seeking to achieve with the intranet solution and how the change will help to facilitate your plans. This way, you can define your goals with the move and make sure that everyone on your team can get on board without hesitation. Likewise, it would help if you also educated your team members about the intranet platform’s potential.
2. Evaluate Intranet Capabilities
While improved communication and seamless collaboration should be your priorities when choosing an intranet solution, you should also assess the other features you can use after its implementation. This way, you can prioritize the elements that would help to make your business collaboration better and lead to improved employee and customer experience, and eventually, profitable business growth.
3. Assess Different Intranet Solutions
Once you are clear about your needs and the features you want to make your existing business processes better, look for different intranet solutions that can effectively fulfill your demands. Compare the features included in the pricing plans, understand the pros and cons of each solution, and see how they suit your organizational needs as well as budgetary requirements.
4. Align it With Your Business Strategy
There should be a connection between your business strategy and the digital workplace. The intranet solution and plan you choose should strengthen your business case and empower your employees to make their jobs easier. So you also need to assess how your intranet platform aligns with your key business metrics like short-term and long-term targets, flexible working requirements, product developments, and more.
5. Check Resource Requirements
The cost will always come into play whenever you look to upgrade your business infrastructure, and buying an intranet solution is no exception. Yet you should also check if you have all the adequate resources and technology to support your intranet platform. That is why you need to figure out a realistic estimate to implement the intranet system and ensure that it will cover your long-term goals with the solution.
A business intranet solution will provide your workforce with all the tools and information they need to boost communication, collaboration, and knowledge-sharing capabilities. It will, in turn, make your digital workplace more efficient and lead to improved business processes. An intranet software enables you to mitigate the common risks associated with digital transformation and deliver a far better employee and customer experience.
Whether your team is working together or remotely, InfinCE makes sure that your people can effectively communicate, connect, and engage seamlessly! InfinCE’s intranet is powered by shareable dashboards, blogs, wiki, communication apps, and productivity tools that will transform employee communications across your organization. Contact us to learn more.