Since the beginning of 2020, digital transformation has come knocking at the doors of businesses across every primary industry.
Over the past two years, we have transcended traditional work models and embraced remote-capable ecosystems powered by collaboration and productivity technologies. These have caused a tremendous shift in how people are collaborating and getting their work done. And this has been very beneficial.
Through this article, we’ll explore the many benefits of better systems of collaboration and how they can impact productivity and the workflows within projects.
But let’s begin by understanding the pain points – why we need collaboration tools and the negative impacts on productivity due to a lack of effective collaboration among teams.
How Lack of Collaboration Can Affect Projects
1. Stunted results
If you don’t have effective collaboration systems or communication tools across the organization, you may not achieve much. To build game-changing solutions in a highly competitive market, you need to leverage the skills and capabilities of your entire team. This is not possible if the digital systems in place don’t allow you to collaborate effectively.
2. Inability to plan properly
“By failing to prepare, you are preparing to fail”, Benjamin Franklin said. The success of any project rests heavily on how effectively it gets planned. Whether your organization follows AGILE, Waterfall, or any other project management model, none of their capabilities are enough to overcome improper planning. And proper planning is not possible without effective collaboration across teams.
3. Organizational silos
This is a significant challenge, especially for projects that require a lot of knowledge sharing. If the teams are not consistently aligned with each other, one side will always have incomplete information about the project or the process. This extends even beyond just information. It also holds for goals, objectives, and priorities. Unless the entire team is singing from the same sheet, nothing is going to sound good.
4. Lack of trust among people
This is a people issue than a project issue. But people are vital to any process. If there aren’t enough systems for people to easily collaborate, organizations risk fostering unnecessary competitiveness. People can become disengaged and won’t be able to develop close professional relationships or build trust.
So, what is the solution?
The simplest answer would be to facilitate better collaboration among their teams. And how do we do that?
The solution lies in the digital ecosystem that the organization operates within. The right digital workplace orchestration could be the difference between a successful, collaborative project and one that’s struggling to take off.
This leads us to our next point of discussion –
How better technologies can improve collaboration and productivity
1. Breaking Down Silos
Better collaboration means better communication, which leads to better transfer of knowledge among teams. An effective digital workplace solution can empower knowledge workers to access information or educate themselves on best practices in real-time. This enables them to continue and complete their tasks. They need not wait for the information to arrive from the source or mail it back to them.
2. Transparency and Visibility
A robust digital ecosystem is beneficial not only to the people who are involved in the project but also to those who manage it. For example, collaboration tools can allow managers to maintain oversight on the project and remain in constant communication with the people involved. It will enable them to interfere appropriately and resolve crises in real-team as they arise.
3. Enhanced Workflows
Workflows benefit in multiple ways from incorporating organization-wide collaboration systems. Firstly, it speeds up the processes by reducing the time between ideation to implementation. It can also help avoid version control issues by offering easy real-time file-sharing capabilities. This removes inefficiencies like having to pass documents through emails.
4. Engagement and Morale
A study conducted at Stanford University claimed that “when people treated as partners work together with others – even when physically apart – their motivation increases.” The simple act of connecting people can help bridge gaps between teams and build engagement and morale. When people are working in silos, they remain unaware of how their work impacts the overall project. Connecting people not only improve organizational cohesion it gives them the motivation and perspective to deliver better.
InfinCE- A Perfect Collaboration Platform for Businesses
Now that we know how a great collaboration platform can improve productivity let’s look at a good option for your business.
InfinCE is the only true digital workplace orchestration platform ever built. It is a one-of-a-kind solution that offers all the collaboration and productivity tools and the technical infrastructure an organization needs.
Leveraged effectively, organizations can use InfinCE to turbocharge their workflows, deliver better, and achieve improved innovation within the organization.
Let’s check out how.
1. Cloud-based infrastructure
InfinCE offers a fully cloud-based ecosystem for its extensive list of productivity and collaboration tools. It allows employees to access these tools anytime and from anywhere in the world, on a device of their choice. Further, the model also supports real-time file sharing, allowing teams and individuals to share documents through secure access systems. This avoids delays that can arise by relying on the manual transfer of files.
2. Easy tracking and analysis
InfinCE enables business leaders to efficiently monitor and review business metrics through personalized dashboards and data visualization tiles. In addition to a whole host of pre-built standard tiles for monitoring information, it allows for customized tiles for specific requirements like monitoring servers, apps, and even employees. These insights can help leaders make faster decisions and resolve problems faster.
Digital security is a significant point in today’s work environment, especially when talking about a digital workplace model. InfinCE takes this into special consideration by protecting all data stored within its infrastructure with the latest cybersecurity protocols. Everything is stored securely on virtual private servers with advanced firewalls. In addition, smart access control systems permit only the right people to access or edit files.
4. Comprehensive and Extendable
If the digital workplace system is not capable enough or extendable for everyone’s use, an organization-wide adaptation may be impossible. This means that you risk going from individual silos to department-based silos. This is where InfinCE stands out. It comes packed with a whole host of productivity and collaboration tools. It ranges from the software to edit documents and spreadsheets to email clients and servers and much more. Further, the platform’s unique infrastructure makes it highly extendable – businesses can remove old applications and add in new software or SaaS options from other vendors.
Through this discussion, it’s easy to see how greater collaboration is directly proportional to better productivity and project management.
A powerful and effective digital workplace orchestration platform like InfinCE with its suite of productivity and collaboration tools can do wonders for your project workflows. There’s no better way to empower your teams.
Chat with our expert to learn more about InfinCE.