There is no arguing the fact that digital transformation is the need of the hour for businesses to drive success. So once you have made that crucial decision to embark on the digital transformation journey, the next step would be to choose the right digital workplace software that would make the transition smoother. Read on to learn about the core competencies that you need to look out for when adopting a digital workplace solution for your company.
The Essential Features of Digital Workplace Software
Selecting a digital workplace platform can be much more overwhelming than it may sound. There are a lot of digital workplace tools available out there, and most of them look quite the same at a glance. Nonetheless, you need to ensure that the digital workplace solution you choose fits your organizational requirements in the best way. Otherwise, it will not serve the purpose, not to mention lead to unnecessary costs for the company in training and learning features that you would never use.
At the same time, you should realize that using multiple workplace tools to manage different aspects of the company is not a worthy option either. That is because it will require you to spend more hours training your employees as well as buy multiple subscriptions to meet different needs. That is why choosing all-in-one digital workplace software like InfinCE is a more practical approach to fulfilling the varied demands of digital transformation. For one, it comes with all the essential features to meet day-to-day communication needs in an organization. Plus, you get advanced tools for project management, time tracking, task allocation, file sharing, data storage, and more.
Here is a look at some of the most important features that you must have in the digital workplace software that would help to get you started with your digital transformation strategy.
1. Modules to Facilitate Multiple Tasks
Studies have found that more than 60% of employees end up wasting around an hour toggling between different applications to perform their jobs. With an all-in-one digital workplace solution like InfinCE, your employees will not have to juggle between different software to, say, share documents and have a video conference. A platform that comes with modules for automating simple tasks, building project boards, and handling collaboration needs from a unified dashboard is the right remedy.
2. Seamless Integration
Shifting to a digital workplace culture means you will need to move the existing processes and operations to a digital environment. Therefore, you need to choose a digital solution that allows for a seamless integration with the CRM, accounting, and other essential systems you are using. This will ensure that all the tools you require for the day-to-day running of your business are strategically connected to help you achieve higher productivity.
3. Simplified Project Management
One of the most striking benefits of adopting an ultra-modern digital workplace solution like InfinCE is that it allows you to jump right into managing your workflows with its no-code environment. In other words, the learning curve is never steep with InfinCE and you can get started in no time to create as many workflows as you need for your company. There is also 24/7 concierge support available to help you deploy the right solutions you need.
4. Pre-Built Application Suite
Reports say that a reliable and intuitive digital workplace software solution can boost employee satisfaction and retention rates significantly. This is also because of the vast pool of pre-built apps in all-in-one workplace platforms, which helps you to save time in finding the right tools to automate the running and planned workflows. With InfinCE, you can start from scratch, upgrade the existing apps, or integrate the current systems through a unified platform, no matter what the type of your business is.
5. Communication Solutions
Contextual conversations are the backbone of a successful business in a digital workplace environment. Ineffective communication can severely affect the ability of your employees to perform their jobs, which can, in turn, lead to poor collaboration and lost productivity. InfinCE bridges this gap by providing multiple types of communication tools to meet your organizational requirements. Be it a quick audio call, instant messaging, or a group video conference, you can do it all using the unified platform.
6. Smart Reporting
Building a successful digital transformation strategy relies on generating a variety of reports. This helps to track performance and focus on areas that need to be improved to deal with the issues that affect process efficiency. An all-in-one digital workplace platform gives you multiple reporting options with pivot tables, aging metrics, audit logs, and even custom reports to meet your varied requirements, which would help to identify problems and take the necessary action to address them in time.
7. Security and Access
You should also look for a digital workplace solution that provides you flexible access control options. This is vital to ensure that your confidential business data does not fall into the wrong hands. InfinCE comes with improved data security features to ensure absolute privacy so that you can keep sensitive conversations under wraps. It allows you to make the most of secure virtual private servers, advanced firewalls, as well as encryption and password-based access controls to simplify enterprise-wide collaboration and communication.
8. Workflow Flexibility and Automation
Another great feature that all-in-one collaboration software gives you is the ability to switch from different boards and layouts to meet your workflow needs. You can also assign tasks to different team members using custom parameters and set the expectations and deadlines clearly upfront to make project management simpler. Setting up rules for recurring tasks for different categories and generating them automatically at regular intervals will save a lot of time in task distribution.
Apart from these, you should also make certain that the digital workplace software you choose allows you to connect with remote teams globally and supports portability. InfinCE is a cloud-based workplace solution, which not only gives you unmatched versatility but also expands your reach to acquire talent from around the world. It can be accessed from any device, while you can also scale the server capacity and storage space needs as your business grows.
Make the Move Now!
Once deemed as an ambitious goal for large enterprises, having a digital transformation strategy has become essential for every business to stay competitive in the market. As the world is moving hurriedly toward a digital-first culture, it is high time to adopt the best digital workplace software and equip your organization for the future. So wait no more!