Online Meetings

InfinCE Workplace provides the ability to host online meetings with participants from within your company as well as customers and business contacts who are not part of your organization.

Scheduling a Meeting

Click on the Meeting icon on the right menu bar. It will open up the Meetings panel to display all your scheduled meetings and the option to schedule or start a new meeting.

Click on “Schedule Meeting” to schedule one for later or click on “Meet Now” to initiate a meeting right away

Schedule Meeting panel lets you schedule a future meeting by providing the Meeting title, Date, Time, Participant(s) and an optional description.

To schedule a meeting for later, provide the meeting title, date, time and particpant(s)
Setting the recurrence of the meeting

Setting Meeting Recurrence

You can define the recurrence of the meeting by choosing the appropriate value for “Repeat every” field. The Meeting Date that was chosen above will be the first date of the meeting, and the timing would remain the same for every recurrence. Options for “Repeat every” are:

  • “Never” – for one time meetings that do not repeat.
  • “Day” – for meetings that repeat after a certain number of days
  • “Week” – for meetings that repeat after a certain number of weeks

Select interval” sets the time interval between 2 meeting recurrences. So if we choose “Repeat every“- “Week” and choose “Select interval” as 1, this meeting would be set to recur once a week starting from the day you have already set in “Meeting Date“.

Inviting Participants

Invite your colleagues by adding their names in “Add participants” field. Names from your Contacts will be prompted as you type. To invite guests or external contacts, provide their emails in the “Invite External Participants by Email” field.

You could invite participants from within your organization or any guest outside.

Click submit to schedule the meeting. This will trigger an email to all participants (internal and external) with the meeting details and the link to join the meeting.

Joining a Meeting

External participants can easily join the meeting at the scheduled time by just clicking on the link. They do not need an InfinCE login, and they need not download any other software.

Internal/InfinCE participants can join by

  • clicking on the the link within the email, or
  • clicking on “Join Meeting” from the meeting details panel
  • clicking on the meeting link within the Mobile App.
InfinCE participants can use the Meeting panel to view meeting details and join by clicking on “Join Meeting”
Meeting Screens on Mobile. L to R: More tab showing Meetings, List of Meetings, Details of a Meeting. Click on “JOIN” to join the meeting

Corporate Branded (White-labeled) Meeting Interface

The login screen of the meeting is branded with your Company’s logo (set in Administration > Settings), making it a conducive forum to host your business discussions.

InfinCE Meeting Login Screen – Branded with your Company’s logo

On the login screen, you can decide your mic and speaker settings. For logging as guests (without logging INFINCE), enter your name before joining. You can also copy the meeting link for ease of quickly sharing with other participants.

InfinCE Meeting provides you all the standard features like Video Meeting, Screenshare, Meeting Recording, Group and individual chats, Mic/Speaker controls, viewing meeting info & participant info as well as other interesting interactions/controls. Please check the article on Meeting Features to know more.

InfinCE meeting supports Screen share, Video Meetings, Conversations and more

Stay tuned for more upgrades to Meetings!

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