10 Leading Apps for Secure Enterprise File Transfer in 2020

From being one of the world’s most severe pandemics, the COVID-19 disease has devastated economies of almost all countries worldwide by forcing them to go into lockdown situations that were unprecedented in the past. There are several businesses that have been forced to operate with their staff working remotely and their business moving to predominantly digital channels. From retail to finance, there was a rapid shift in consumer appetite from an in-person store or branch visit to availing of goods and services from the comfort of their homes. To sustain operations of their digital customer channels, businesses had to ensure that their workforce too was able to work seamlessly and productively from their homes. However, conducting daily business operations from home rather than an office environment had its fair share of challenges. One of the most dominant challenges that existed was facilitating seamless and secure file sharing between employees. 

Confidential files that involved sensitive information are often shared between employees of the same department or between departments for various operational reasons. While at the office, the securely monitored local network serves as the best medium to share files irrespective of a file’s size. Being locally hosted and monitored, there wasn’t any threat from erroneous or malicious access being made of the files. For employees who now have to work from home, businesses have to rely on internet-based file-sharing platforms to enable continuity of their operations through successful employee collaboration.

Read more: 6 Ways to Build a Secure File Sharing Practice Within Your Organization

Keeping this need of facilitating secure file transfer between employees, let us explore the top 10 apps that help businesses achieve this feat seamlessly:

1. InfinCE

If you are looking for a one-stop-shop to enable your business to transition into a digital-friendly one, then InfinCE is the solution you have been searching for. InfinCE offers unparalleled cloud file storage and sharing options as well as becomes a comprehensive enterprise digital platform for collaboration, customer relationship management, HRM, and all core operational areas. InfinCE offers a branded cloud platform and a custom website builder with personalized options to match your brand’s identity. 

Read more: 5 Features of InfinCE that will Transform The Way You Work 

2. Dropbox Business

One of the early birds in the cloud storage market, Dropbox made its name from being the preferred destination for storing and sharing files online. For businesses, they have a dedicated enterprise version offering seamless file sharing, collaboration, and synchronization while ensuring secure information exchange between stakeholders.

3. G Suite Google Drive

Google is the undisputed leader for personal communication and collaboration with its range of services like Gmail and G Suite web productivity and storage apps. For businesses, Google offers an even more superlative file sharing and collaborative experience with its dedicated business focused G Suite Google Drive services. With highly affordable subscription plans and splendid support, it offers a great value proposition for businesses of all sizes.

4. One Drive for Business

Microsoft did not want to be left out of the enterprise file sharing market when its key rivals were all offering highly competitive products to entice customers. The One Drive for Business platform offers a highly scalable cloud-based storage and file sharing service that allows employees to securely share large files with their peers effortlessly and also get access to Microsoft’s leading enterprise collaboration tools like MS Word, PowerPoint, etc. as integrated subscription options for very attractive prices.

Read more: Top 10 Alternatives to Microsoft Teams that Aid Remote Work in 2020 

5. Citrix ShareFile

Citrix is a darling of the enterprise world where thousands of companies rely on their virtualization and secure remote access platforms to conduct business. The file-sharing app offered by Citrix offers an equally efficient job of helping businesses facilitate better and more secure file sharing to sustain their operations.

6. Firefox Send

The world’s most popular open-source web browser offers a free and secure file sharing feature via the Firefox Send option. It allows users to share files securely by simply dragging and dropping the file into the browser and share access links to relevant stakeholders. You even have options to set expiry for the files after a certain number of downloads or even set password protection for added security.

7. WeTransfer

WeTransfer provides business users with a simple drag and drop interface to host files on the cloud and share it with privileged access to any stakeholder. With free and paid versions available, the platform offers one of the quickest free sharing experiences for any collaborative file.

8. FileCloud

If you need a file-sharing platform that can be customized with your own intuitive corporate branding guidelines, then FileCloud is the perfect option for your business. It offers a highly personalized dashboard that can be modified according to your branding guidelines to give a unique user experience for all your employees while they use it to share files seamlessly with peers.

9. Box Business

Box is also one of the earliest cloud storage companies that revolutionized online file sharing. With seamless integration capabilities for G-suite, Office 365, and other popular collaboration platforms, Box makes for an attractive enterprise data-sharing platform with secure credentials thanks to its focus on encryption using data protection policies of high standards.

10. SendAnywhere

This is one platform that sticks to its name more rigorously to carry out its operations. It simply lets users send files from one location to anywhere using its secure data transfer channel. A paid subscription offers higher data caps and more control over transfer permissions making it a worthy contender for today’s business users.

Read more: 11 Online Collaboration Tools That Facilitate Remote Work In 2020

We hope you get to make an informed choice for your business’s digital future from our recommendations above and enable your staff to seamlessly share information and collaborate on work. Besides secure file transfer, InfinCE offers a basket of features that enable hassle-free and seamless remote work for enterprises of all sizes. 

Get in touch with us to know more about how InfinCE can be the best remote cloud platform for your business. 

6 Tips to Ensure Secure File Transfers Within Your Organization

To survive tough market conditions like dynamic consumer trends and rising competition, businesses continuously invest to set up new and innovative digital frontiers that enable them to offer superior end-user experiences. The movement of enterprise systems to the cloud is perhaps the biggest driver of the digital transformation of today’s business. However, the growth of digital capabilities has resulted in more volumes of data generated across the operational landscapes of businesses. This data includes everything from your environment’s conditions, to sensitive customer data. With a large number of employees deployed to work on this data for delivering more valuable insights, a key security challenge that comes into the picture for enterprises is file sharing. There is so much focus on this area that studies predict a market size of over USD 10.94 billion for enterprise file sharing and synchronization by the year 2023. 

So how can your organization ensure that file sharing is seamlessly enabled for your workforce while safeguarding data integrity and protection requirements? Here are 6 tips you can consider implementing in your organization:

1.Improve awareness

The first step in creating a secure file sharing environment within your organization is to make sure that everyone knows the risks involved when confidential information goes out of their business systems and into the wrong hands. Surveys have shown that over 95% of staff working in an office can access data from their organization which they do not actually require.

So, to ensure that sensitive information doesn’t go out of your organization into the wrong hands, employees need to be constantly educated about the fallouts that occur due to data leaks and also how to efficiently share official files without inviting risky security threats. Carry out periodic learning sessions for all employees on best practices in file sharing, invite experts in to deliver lessons on file-sharing conventions and take precautions to ensure that your employees do not commit mistakes that turn up as big blows with regards to sensitive information leaking during file sharing.

2.Keep your business systems up to date

Security threats evolve by the minute if you look at what is happening in the market today. Leading solution providers for your business operational systems like CMS and other file management systems often release security updates every now and then to counter newly identified threats. It is important for you to keep these systems up to date and incorporate suggestions and recommendations given by service providers from time to time to keep out security threats and prevent mishandling of sensitive data during file transfer or exchange operations.

Related Reading: What’s Involved In Renewing An SSL Certificate?

3.Implement a holistic security management system

While most organizations have some form of security assurance applications deployed across their IT landscape, it often has supervisory control over just a few areas like email or FTP alone. When you select a security solution, it is wise to opt for an integrated suite of security systems that offers comprehensive coverage for all your enterprise information access and exchange points like email, file management, content management systems, hardware ports, and so on.

This will offer effective monitoring of all enterprise communication points and will guarantee more secure file sharing mechanisms and prevent leakage of sensitive information. Such solutions also offer permission-based access control for enterprise information repositories with robust tracking of who accesses what at which time. This will prevent any deliberate attempts for data breaches due to the fear of being exposed during regular security audits.

4.Use cloud-based systems for file exchange

Eliminate the use of hardware devices like USB flash storage disks and drives for copying data within the enterprise. Provide effective cloud-based file transfer solutions that enable employees to seamlessly and securely access organizational data from anywhere with proper monitoring and logging of activities surrounding this data access. If your organization continues to permit the usage of USB based storage hardware, then there may be instances where organizational data copied into these devices may get corrupted or fall into the wrong hands if the employee loses the device or carelessly manages its usage.

Related Reading: Mitigating The Top 5 Challenges Of Cloud Integration

5.Promote encryption techniques

The best way to ensure that sensitive information is protected during file sharing is by encrypting such information. Be it on online file exchange tools or hardware devices, there are several solutions that encrypt information and make it unreadable for any unauthorized party who tries to access the data at any time.

Powerful algorithms can safeguard data integrity by ensuring that only stakeholders with the right encryption key can unlock sensitive organizational data and this data access is properly logged and monitored by the enterprise security software deployed across your business systems. This will ensure that there is accountability for every file-sharing activity that goes around in your business and can deter insecure practices to a great extent.

6.Conduct periodic security audits

It is important to review your organization’s data and information flow system on a regular basis to keep track of incidents that are dangerous to maintaining the integrity of sensitive information. Check back on channels and workflows that have reported data breaches in the past due to file-sharing activities and see that these scenarios were never repeated and security policies are strictly followed. All relevant metrics related to data flowing throughout the organization need to be reviewed periodically to identify any unusual outflow of data through any channel. Such a practice will deter any attempt to deliberately misuse organizational data and ultimately avoid repercussions from the customer’s side.

While the above tips can empower your workforce to seamlessly and securely facilitate file transfer activities within your enterprise, having a holistic cloud-based enterprise content and information management system can eliminate these risks to a great extent. This is where InfinCE can be the game-changer for your business’s digital ambitions. With integrated security, powerful information access controls, and seamless content management, your data stays secure with InfinCE, while you deliver results for your customers. Get in touch with us to know more.