How Does The Intranet Contribute To Digital Employee Experience
Are you struggling to retain top talent in your organization? You’re not alone. Resignations are rising, with many employees citing a lack of career growth and work-life balance as key factors in their decision to leave.
Since the great resignation In 2021, employees have started leaving their jobs at record rates. In September 2021 alone, 4.4 million people quit their jobs – a record high. This has shifted the focus of the organization to employee experience & retention.
In fact, According to a survey conducted by the Society for Human Resource Management, there has been an increase in employee dissatisfaction and resignations in recent years. 22% of employees who have left a job cited company culture as a key reason for leaving.
But what if there was a way to improve employee satisfaction and retention while increasing efficiency and productivity?
Enter the modern intranet and digital workplace!
The shift towards remote work has been a major driving force behind the adoption of modern intranets in recent years. One area that has seen significant growth due to the shift towards remote work is adopting remote workplace tools and employee intranet software.
A modern intranet and digital workplace can help control various workplace situations by providing centralized communication, collaboration, and access to information. This can help:
Streamline communication: Everyone is kept informed and up-to-date by having a centralized platform for all internal communication.
Increase collaboration: Teams can collaborate more effectively by sharing real-time documents, tasks, and ideas.
Improve efficiency: Automated processes and access to information from anywhere help employees make decisions faster and reduce downtime.
Foster a sense of community: A digital workplace provides a space for employees to connect, share ideas, and collaborate, promoting a sense of belonging and engagement.
A digital workplace and a modern intranet can help organizations improve productivity, reduce confusion and errors, and promote a positive work culture.
Disengaged Employees Impair the Advancement of Digital Workspaces
Dissatisfaction among employees can hold back from uncovering the full potential of work. A recent study by Gartner showed that nearly 60% of organizations believe that improving the employee experience is a top priority. When it’s highly impacted, it can lead to high turnover rates and a constant need to hire and train new employees. This can be costly and time-consuming, and it can also disrupt team cohesion and productivity. Various factors that lead to employee dissatisfaction at work:
Work culture shift frustrations: Rapid changes in work culture and technology can confuse and overwhelm employees.
Collaboration difficulties: With remote work becoming the norm, it can be challenging for teams to collaborate effectively and stay on the same page.
Low transparency and limited access to data: Employees can feel disconnected and in the dark about key decisions and developments within the company without proper access to information.
Not feeling valued: A lack of recognition and appreciation can lead to a demotivated and disengaged workforce.
Lack of learning and development opportunities: Without access to training and development programs, employees may feel stuck in their careers and unable to grow and advance.
How does a modern intranet help tackle these issues?
A modern intranet can help tackle the issues contributing to employee dissatisfaction in several ways:
1. Improving Communication and Collaboration
A modern intranet provides a centralized platform for teams to communicate and collaborate effectively, regardless of location. Employees can stay connected and work together in real time with features like instant messaging, team chat rooms, and document collaboration tools. This helps to overcome the difficulties of remote work and improves overall collaboration.
2. Increasing Transparency and Access to Data
A modern intranet provides a single source of truth for all internal information and data. This can include company news, policy updates, project progress, and more. A employee intranet software can increase transparency and reduce confusion by giving employees access to this information. This can also help improve decision-making by giving employees access to the data they need to do their jobs effectively.
3. Providing Opportunities for Recognition and Appreciation
A employee intranet software can provide a platform for recognizing and rewarding employees for their contributions. With features like employee profiles, achievement recognition, and peer-to-peer recognition programs, employees can feel valued and appreciated for their work. This can help foster a more positive work culture and improve employee morale.
4. Access to Learning and Development Resources
A employee intranet software can provide employees access to training and development programs, promoting career growth and development. This can include online courses, webinars, and other resources that employees can access at their own pace. By providing these opportunities, a modern intranet can help employees feel like they are continuously learning and growing in their careers, reducing frustration and dissatisfaction.
A employee intranet software can help tackle the issues contributing to employee dissatisfaction by improving communication, collaboration, transparency, recognition, and access to learning and development resources. This can help organizations create a more positive and engaged workforce, improving productivity and success.
Choosing the Right Modern Intranet: Understanding the Differences and Key Features
A modern intranet is a digital workplace platform that provides centralized communication, collaboration, and access to information for an organization. It is designed to help employees stay connected, informed, and productive, regardless of location or device.
A traditional intranet, on the other hand, is often limited to simple file sharing and basic communication tools. It may not be designed for mobile use or include features like social collaboration, gamification, and personalized experiences.
When choosing a employee intranet software for your company, some key features to look for include:
Mobile-responsive design: The ability to access the intranet from any device, anywhere, at any time.
Collaboration tools: Features like instant messaging, team chat rooms, and document collaboration to help teams work together effectively.
Personalization: Employees can customize their intranet experience based on their roles, interests, and preferences.
Social features: The ability to share information, connect with colleagues and recognize and reward employee contributions.
Integrations: The ability to integrate with other tools and systems, such as HR systems, project management tools, and more.
Analytics and reporting: The ability to track usage and engagement, measure the impact of intranet initiatives, and make data-driven decisions.
User-friendly interface: A modern intranet should be easy to use and navigate, with a simple and intuitive design.
By considering these key features, you can ensure that you choose a modern intranet that meets your organization’s needs and supports a positive and productive work culture.
A modern intranet is a powerful tool for organizations to engage their workforce, drive collaboration, and improve operational efficiency. With the rise of remote work and the need for innovative solutions, upgrading your traditional intranet to a modern, collaborative platform that supports your employees and aligns with your organizational goals is essential.
InfinCE provides a comprehensive, modern intranet solution to support employee engagement, regardless of where they work. With features such as shareable dashboards, blogs, wikis, communication apps, and productivity tools, InfinCE is designed to transform employee communications across your organization. Whether your employees work together in-person or remotely, InfinCE ensures seamless communication, connection, and engagement, leading to better collaboration, productivity, and success for your organization.
Turning Employee Resignations to Employee Retention in Modern Workplace!
Is a Digital Workplace platform what your company needs to turn employee resignations into employee retention in today’s modern workplace?
In today’s changing business environment, organizations must rank employee experience to improve retention rates and attract top talent. This involves creating a workplace culture that supports and values employees, providing opportunities for learning and development, and implementing processes and technologies that make it easier for employees to do their job. By strategizing employee experience in the modern workplace, organizations can improve employee retention, foster a more positive work culture, and drive business success.
A study by Gallup shows that 48% of US employees are on a job hunt. One-third of new employees quit after about six months, according to statistics. It has been recognized that 44% of employees are stressed at work. It is vital for companies, both big and small, to focus on employee retention to maintain a stable and productive workforce. This can involve offering competitive salaries and benefits, providing opportunities for professional development and career advancement, and creating a positive and supportive work environment.
By focusing on employee retention, companies can reduce the costs and disruptions associated with high levels of turnover and create a more positive and productive work culture.
How employee experience contributes to employee retention
Research shows that in August 2022, attrition stood at 29% for the companies that put an end to working from home. In comparison, the companies that allowed remote work or hybrid work models saw only 19% attrition. According to Statista,72% of people looking for a job believe that work-life balance is an essential factor to consider.
Employees who do not have a work-life balance tend to burn out more quickly. Employees struggle to have a great work-life balance or even overall EX (employee experience), leading to rising employee resignations. On the other hand, for companies shifting to remote or hybrid models, tracking employee tasks and performances, providing regular training, maintaining transparency, developing trust & build a positive work environment are challenging.
Here’s more to understanding how ineffective work environments can lead to dissatisfied employees, which can deeply impact the entire organization’s growth and performance.
1. Lack of effective communication
The relationship between employer & employee is very fragile & can be only maintained via constant two-way communication. This makes employees feel more engaged, motivated & productive. To deliver a promising employee experience, organizations should focus on effective communication channels like video meetings, internal chats, conferences, etc.
2. Connected workplaces are turning imperative
When employees are involved and connected, they feel valued and tend to be more productive. Maintaining transparency on project progress, sales performances, and other key metrics can help improve employee experience and strengthen their relationship with the company. Businesses can rely on custom dashboards to centralize & customize information to ensure everyone is working towards the same goals and objectives.
3. Ensuring employee well-being in hybrid work culture
When work culture is constantly changing, employees may feel uncertain about their roles and responsibilities, leading to confusion, frustration & decrease in productivity. Statistics show 46% of employees seek mental health benefits in a new job. Shifting to a digital workplace can help improve employee experience and work efficiency in hybrid and remote work cultures through seamless communication and build a culture of trust & focus with transparency.
4. Motivation & career alignment
Employees who feel supported and motivated are likelier to be engaged and motivated to do their best work. Creating a positive work culture and supporting employees’ professional growth can increase job satisfaction and retention. Offering regular training programs, mentorship, coaching, and career growth opportunities and creating supportive growth & learning environment can help employees feel valued and invested in work.
How a digital workplace contributes to improved employee experience
Digital workplaces improve connectivity, be it human-to-human, human-to-machines, or human-to-data. In today’s digital era, where work is impossible without tools, apps, and other technologies, digital workplaces ensure one can leverage them from anywhere, within any work culture. Moreover, maintaining transparency, tracking in real-time, and accessing information securely, get simpler with digital workplaces. For companies trying to stick to hybrid and remote work cultures, digital workplaces can make work collaboration and communication much smarter. Here’s more on how digital workplaces can help tackle workplace challenges and keep employees productive, motivated, and happy!
1. Improved work collaboration
In today’s digital era, you need more ways to stay connected and collaborate at work. A digital workplace, with multiple communication channels, chat facilities, and video conference options, enables employees to reach out faster to the right person, leaving no communication gaps that might hinder work or work relationships. Digital workplaces also come with a pool of productivity tools that allow employees to work together from different locations and track tasks in real-time so everyone stays on the same page at work. Improving work collaboration alone can help employees feel involved and valued at work and strengthen the employer-employee relationship.
2. Improved transparency
The most effective way to make employees feel valued is by maintaining transparency. Keeping everyone on the same page on several matters of your project or company could get tricky, especially if employees work remotely. But digital workplaces that facilitate intuitive dashboards enable seamlessly keeping your selected employees informed on the respective projects, performance metrics, or company policies. This way, no employees would feel left out on important announcements or updated company targets and goals.
3. Keeping employees engaged
Keeping your staff engaged and motivated all the time is challenging. Along with company goals, most employees look forward to achieving personal career growth as well, the lack of which leads to resignation. With digital work platforms or workplaces, companies can seamlessly integrate training platforms to monitor employee performances and provide regular training to help staff feel encouraged and have clearly defined career paths. Such platforms and apps can also be leveraged to offer regular exercise or mind training programs for employees to keep them active, healthy, and stress-free, regardless of the work culture.
4. Bring your team together
With work cultures shifting rapidly, depending on tools and technologies at work has turned imperative. But when different employees work on separate tools and disparate systems, keeping everyone on your team together gets tricky! Digital workplaces not just bring people together but also tools and technology, enabling seamless integration and centralized management of productivity tools. What’s more effective than having one platform to store and centrally manage all the tools, tasks, and data of your entire team or company?
Is InfinCE the right Digital Workplace Platform for your company?
If your company is focused on achieving operational efficiency and growth through a dedicated and future-ready workforce, then InfinCE is your digital workplace platform! InfinCE makes it seamless to keep employees productive, motivated, skilled, and ready to tackle the changing workplace scenarios and challenges. Besides effective management, instant communication, enhanced work collaborations, and a pool of productivity tools, InfinCE is top-notch when it comes to data security and business transparency. Here’s a quick rundown of what makes InfinCE the ultimate digital workplace platform!
A cloud-based, all-in-one digital workplace platform that allows you to manage multiple workflows effortlessly.
Offers seamless IT management from one place while ensuring the safety of data rendered.
Custom dashboards to quickly keep track of important metrics.
Application marketplace enabling seamless integration of third-party tools.
Free Guest User options.
Business Phone System, keeping business contacts and communications smarter.
Employee Directory, enabling everyone in your company to stay connected regardless of departments.
Secured and centrally managed IT Infrastructure.
24/7 customer support.
Besides the above-mentioned top features, InfinCE can make your brand instantly recognizable with white-label service. Establish boosted credibility and brand consistency with a custom domain, custom business email, custom branded software, personalized workplace solution, and more such white label services from InfinCE that will help provide your clients, customers, and employees an enhanced experience. So wait no more! Connect with our experts today, or request a Free Demo to learn more about InfinCE!
I am a Product Consultant, living at the intersection of empathy, design, engineering and helping teams craft Products that bring a smile. I believe that technology best serves its purpose when we use it to address deep problems without losing sight of the human nature of its users. Truly transformative technology is one that seamlessly becomes part of the daily narrative of its customers, aiding them to achieve their goals faster and easier.
A digital workplace is a modern, virtual version of a traditional workplace that serves as a centralized hub for employees to collaborate, securely access or share data and execute business functions from anywhere, on any device, at any time, while driving competitive advantage, innovation, and sustainable business growth.
Any discussion on the future of work is incomplete without mentioning digital workplace technologies. The modern workplace is no longer a physical space we need to go to. The rapid transition to remote work driven by COVID-19 and the increasing popularity of hybrid work models have spurred the evolution of digital workplaces.
Digital workplace software features the entire portfolio of applications, IT infrastructure, workplace technologies, and enabling services that power new ways of working and contribute to employee experience and engagement.
Digital workplace software equips employees to take full advantage of existing and emerging technologies for driving business outcomes, including digital transformation.
Simply put, a digital workplace is a virtual work environment in which your employees, scattered across diverse geographies, teams, and departments, can stay connected, access data, and do their work at any time of the day, using any device of their choice. You can enjoy the benefits of a digital workplace if you have a stable internet connection and a computing device (such as a laptop, desktop, tablet, or smartphone).
What are the Key Factors to Consider in a Digital Workplace?
Digital workplace success primarily relies on three important factors. They are:
A digital workplace is designed to meet the changing needs of the modern workforce. Millennials and Gen Z, who make up the world’s largest working population, desire more flexibility in their work preferences (eg: remote or hybrid work models). The productivity and satisfaction of people should always take a front seat when planning digital workplace initiatives.
Robust technology is the backbone of digital workplace software. The growth of the internet, along with the technologies that stem from it, has decentralized work. Physical space is no longer required for employees to communicate or store, access, and share information in real time. A digital workplace should incorporate technologies that help bridge the gap between people and productivity, such as cloud and mobility.
Strong and helpful management facilitates meaningful coordination between people and technology by driving a positive company culture. Management should make workplace technology more accessible for everyone and motivate employees to take full advantage of virtual collaboration solutions. This can go a long way in improving workplace transparency, accountability, and employee engagement.
What are the Essential Components of a Digital Workplace?
A typical digital workplace is an assembly of six basic components:
Broadly speaking, a digital workplace should offer all the essential features to navigate a specific workday.
Communication requirements in a workplace can be both synchronous and asynchronous. Collaborating with your team members in real-time or near real-time from a single location or multiple locations is critical for the success of your digital workplace. Synchronous or real-time collaboration is enabled through one-on-one voice and video calls, meetings with multiple participants, and live chat. Asynchronous communication that doesn’t require instant action, allowing people to respond or update according to their availability, is also an important component of the digital workplace. The best example of this type of communication is email.
The most striking feature of a digital workplace is anywhere, anytime accessibility which makes mobility an inevitable component of remote and hybrid work cultures. Your digital workplace should be accessible via authorized mobile devices (in the form of a mobile app or mobile website), especially when you are coordinating employees from multiple locations. Use stringent access controls to ensure that only the right users are logging into your digital workplace through authorized devices and login credentials.
Popular productivity tools that help employees work efficiently, such as word processors, spreadsheets, presentation software, task management tools, calendar, etc., are a must-have digital workplace component. Productivity tools enable your team to easily manage their day-to-day activities and raise their efficiency.
Digital workplace adoption implies shifting to a cloud-first, mobile-first workplace, where employees use many devices to accomplish tasks. This can expose organizations to potential cyber threats and security vulnerabilities. Digital workplaces offering virtual private servers (VPS) and virtual desktop infrastructure (VDI) help retain absolute rights over your data by employing advanced access controls, user permissions, and firewalls.
Sufficient storage is a must to handle both expected and unexpected workloads, whether your data is stored onsite in physical servers or uploaded to virtual cloud servers. There should also be a provision to scale storage on demand with ease as your organization grows.
Work becomes more convenient and smart when all your productivity tools and collaboration apps can be accessed and managed from a centralized platform through a single sign-on. Handling multiple subscription renewals, maintaining separate login credentials for each software, and spending money on unused tools can be easily eliminated with centralized IT management. Through seamless third-party software integration, a digital workplace brings all the tools you need in one place to perform your tasks without any interventions and challenges.
Debunking 3 Common Myths About the Digital Workplace
Though digital workplaces are designed to make life easier and more productive for employees, only a few are aware of the benefits. Outdated views about workplace technologies prevent IT leaders and key stakeholders from providing their buy-in. Three common false assumptions standing in the way of digital workplace adoption are dispelled here:
Myth #1: Digital workplace adoption can happen without culture change
The pandemic expedited the adoption of digital workplace technologies, which made remote work mainstream. However, most organizations use digital workplace tools such as video meeting solutions and visual collaboration applications to emulate their existing communication and collaboration experiences instead of enabling new ways of working. This affects the productivity of employees.
Here’s what you can do to address this challenge:
Nominate peer advocates and champions at the team level who can coach team members and support the cultural and process changes needed in a digital workplace.
Identify employees who need more encouragement or motivation. Demonstrate how the digital workplace is linked to their career advancement.
Develop a “our way of working” statement that helps employees select the applications they need for each scenario. This encourages them to use all of the functionalities you’ve implemented.
Myth #2: Workplace collaboration is always synchronous
Several business leaders still believe that true workplace collaboration occurs only when their employees are in the same place, working on a common task. In a hybrid world with frequently overlapping work schedules, asynchronous modes of collaboration equally impact team innovation. Employees forced to spend more time in meetings have proven that they can be as productive and innovative using modern asynchronous collaboration methods. For example, video meeting recordings and transcriptions are great time savers, as they reduce the need for meetings and allow employees to catch up on missed discussions.
Ways to promote asynchronous collaboration methods:
Use internal networking collaboration tools like employee intranet solutions to experiment with new collaboration styles, grow communities, and strengthen employee interactions.
Collaborative work management applications, such as online office tools, file collaboration, and simultaneous editing, drive the adoption of new collaboration practices, improve workplace transparency and accountability, and boost employee engagement.
Myth #3: Digital workplace and digital transformations are the same
The digital workplace is often used interchangeably with digital transformation. Both aren’t the same. A digital workplace provides an engaging and intuitive environment for employees to collaborate virtually through a horde of workplace applications. It allows teams to leverage existing and emerging technologies to drive business outcomes. A digital transformation model exploits the latest digital technologies to create new business models.
A digital workplace is a key step in accomplishing the digital transformation. Prioritizing employee-centric workplace digital initiatives will augment your digital transformation agenda.
Understand what could enhance your employee experience and help them operate in a more engaging and intuitive workplace.
Choose a digital workplace software that’s easy for your employees and managers to optimize when, where, and how the work gets done.
What are the Benefits of a Digital Workplace?
A digital workplace improves employee engagement in your organization by giving your teams the tools they require to connect, collaborate, and perform their core responsibilities at work. Here is why you should implement digital workplace software.
1. Flexibility to work remotely
The third edition of McKinsey’s American Opportunity Survey reveals that 87% of people prefer to work remotely one or more days per week if given a choice. Remote work gives employees the flexibility and freedom to manage their core job responsibilities without being physically in their office workspace.
A digital workplace platform features all the collaboration tools you need to connect virtually with your colleagues and access your company data and applications online from any device, any location, at any time of the day. This will enhance your employees’ job satisfaction, productivity, and work-life balance. Flexible work environments and schedules help employees get the most out of their workdays, as they can time-shift to perform work when they are most prepared.
2. More room for ideation and innovation
Smart and reliable virtual collaboration tools cut down meeting times, reduce delays in peer-to-peer communication, strengthen employee-management relationships, and give teams more room for ideation and innovation. Better workplace coordination infuses a collaborative culture in your organization that helps churn ideas that may not otherwise have been heard.
Instant feedback shared laterally between team members and vertically between the management and employees will improve your team’s workplace morale and satisfaction. Employees ardently use their freed-up time for problem-solving and ideation when work becomes easier.
3. Lower operational expenses
There is no better choice than a cost-effective digital workplace to manage globally distributed teams. When you are spared from the need to pay multiple subscription costs and license renewal charges, your operating expenses decrease considerably. For example, a cloud-based digital workplace platform eliminates the need for costly on-premise servers and storage and the physical office space and IT resources needed to operate and maintain them.
4. Better data security, storage, and access
Digital workplace software leverages the power of the cloud and mobility. Cloud technology ensures secure storage and easy access/ sharing of data files from anywhere, at any time. The virtual work environment allows employees to access the right information they need and share their knowledge with a few clicks or taps.
Most digital workplaces are designed with built-in security measures. To protect your employees’ personal identity and save your data from cyber attacks, you can implement additional security measures, such as strong password encryption and multi-factor authentication.
5. Transparent work environment
A digital workplace combines multiple components into a single suite, so your employees can perform their best with as few obstacles as possible. When everyone in your team is on the same page, you will get more time to focus on business and organizational goals. Sharing company news, success stories, culture posts, accolades, and recognition via the digital workplace platform improves team bonding, promotes a “family-like” environment in your workplace, and ensures all employees are aligned with your organizational culture.
How Does a Digital Workplace Transform Your Employee Experience?
Digital workplaces follow a bottom-up approach that considers all the daily challenges of employees and provides all the tools to boost the overall employee experience.
1. Facilitates modern workstyle
A digital workplace platform allows employees to work remotely with optimum productivity. Easy access to all information in one place, sharing the right information to the right people at the right time, collaboration tools, productivity applications, and all the necessary tools and technology for your remote employees ensure that their productivity isn’t compromised.
2. Bring your own device (BYOD)
Millennials, who presently comprise the largest portion (38%) of the American workforce, prefer to work from their own devices because they feel more engaged, motivated, and comfortable. As long as your employees are connected to the internet, they can access their work-related data anywhere, on any device. The freedom to use any device they prefer improves your organization’s employee experience.
3. Communication and Collaboration
Effective workplace collaboration is the key to business success and innovation. Ideas developed by a team of three or more people have a greater appeal than those developed by just one or two individuals. However, desk-side collaborations and conversations over lunch are practically impossible when you have a highly distributed workforce. A digital workplace platform is the best way to make collaboration and coordination an important part of your company culture. Using digital workplace software, you can set up internal communication channels for every team or department, making it easy for members to communicate with each other. It gives your team more time for innovation and ideation by reducing the duration and number of meetings they attend.
Why Choose InfinCE Over Other Digital Workplaces?
No digital workplace platform is 100% one-size-fits-all. Therefore, it’s crucial to find a digital workplace solution that can be customized according to your company’s needs and integrated with your existing workflows and third-party software tools, if any. To keep it simple and short, a digital workplace should augment your employee experience and work culture without disrupting your existing workflows and give you better results and ROI. This is where InfinCE makes a difference.
Whatever your use case may be – team communication, project management, document creation and sharing, managing information assets, video meeting, virtual collaboration, and more, InfinCE has everything you need to handle all aspects of your business. Here is a summary of the top InfinCE features.
1. Built-in collaboration apps and productivity tools
Collaboration apps for employees to coordinate at work more efficiently, including employee directory, live chat, one-on-one voice and video calls, video conferencing, and private email.
A comprehensive suite of productivity tools that help perform your day-to-day organizational activities like task management, document creation, and sharing.
Ready-to-access online office tools: Documents, Spreadsheets, Presentations, and Calendars raise your employees’ productivity. Employees can easily share and collaborate on documents and get the work done quickly.
Secure file sharing: Files can be securely shared between employees, but also between employees and non-employees using options like upload-only folders and password-protected files.
2. Custom dashboards to track insights and make decisions
InfinCE lets users create custom dashboards to help them keep track of what’s happening in their project or team. It brings an effective way to communicate key business information in real-time and simplifies team collaboration.
InfinCE dashboards can be restricted to and contain just the information appropriate for the expected viewers. However, those viewers may be classified: as Organization, Department, or Team. An individual can create private dashboards for their sole use.
Unique standard tiles on the InfinCE dashboards allow sharing of different types of information, including news feeds, announcements, bookmarks, videos, notes, and more, in one view.
The dashboards consolidate data from various sources (such as other internal software apps) and display insights in charts, graphs, tables, and other formats.
3. InfinCE Mobile App
Download the InfinCE employee engagement mobile app on your iOS or Android device and stay on top of your work.
View dashboard updates, access work files, find contacts, join video meetings, and do a lot more with the intuitive InfinCE mobile app.
Customize the app’s interface to reflect your branding and deliver a highly engaging experience to your workforce.
The mobile app is envisioned to help you perform all the functions that are available on your InfinCE Web, from anywhere, at any time.
Private cloud infrastructure guarantees enterprise-grade security for your organization. It provides unmatched data security and powerful performance that your IT team can manage and monitor easily.
We offer dedicated virtual servers, so you don’t have to manage your cloud platform separately. InfinCE private enterprise cloud gets renewed along with your subscription.
Virtual private servers improve corporate privacy because there is no sharing of your company data with third-party software vendors. InfinCE’s secure digital infrastructure achieves this added protection through its inbuilt firewalls and encryption/password-based user access controls.
5. Custom brand your digital workplace
You can elevate your brand presence from your workspace to your customer front with InfinCE’s extensive custom branding options.
Showcase your brand logo and colors at every touchpoint – internally and externally – such as your private email, website, digital workplace, company mobile app, and video meeting rooms.
Carve a unique brand identity that’s both consistent and catchy through custom business email, white-labeled web and mobile apps, personalized smart workspaces, and branded video meeting rooms.
Reflect on your brand’s purpose, values, strategy, and communication codes with InfinCE.
6. Curated application marketplace
InfinCE features a growing library of commercial and open-source business applications from several software vendors on its platform. Available applications come in categories suited to different business functions, such as CRM, ERP, project management, HRM, etc.
Subscribe and readily access all your essential enterprise applications with a single sign-on through the marketplace. Suggest any compatible software that can be added to the marketplace. Our developers also help you build special-purpose custom software.
Easily integrate all your business processes, reduce expenses, manage resources optimally, and engage with clients better to stimulate growth.
Stay on top of your software costs by avoiding multiple subscriptions and unused software tools.
7. Business phone system
InfinCE offers a complete cloud-based phone system for all your business communications.
Enjoy lower call costs per minute based on the time spent on calls. No cancellation fees are required.
An intelligent IVR system helps improve customer service efficiency, manage incoming call spikes, and increase customer satisfaction with auto callbacks.
Automated call distribution minimizes call waiting times by customizing call flow paths and diverting callers to the right agents.
A robust digital workplace drives real cultural change. It breaks down communication barriers, transforms employee experience, and fosters innovation and growth. From integrating email and instant messaging to virtual meeting software and custom business dashboards, InfinCE offers all the tools you need to implement an entirely new working environment that replicates your employees’ changing work experience.
I am a Product Consultant, living at the intersection of empathy, design, engineering and helping teams craft Products that bring a smile. I believe that technology best serves its purpose when we use it to address deep problems without losing sight of the human nature of its users. Truly transformative technology is one that seamlessly becomes part of the daily narrative of its customers, aiding them to achieve their goals faster and easier.
Is Remote Work Culture Hindering Your Company Productivity & Growth?
Productivity leakage is a concern when it comes to remote work.
There’s still a debate on whether to work from home or the office. And to settle this debate, we focus on the productivity levels in each working environment. Productivity can only be measured with the amount of outcome generated by the employee.
It’s a common notion that employees are distracted or less productive when working remotely. A leader constantly worries about deadlines, deliverables, team relationships, employee creative levels, and upscaling employee skills that contribute to the company’s goals. However, a survey conducted by Work Trends Study states 87% of employees say they’re more productive when working remotely or in a hybrid setup.
But employees, on the other hand, might feel a communication gap and lack motivation when working remotely. Employers must ensure a connected workplace with effective and regular communication, feedback, and employee training. Focusing on these factors alone can help companies tackle the challenges of shifting work culture.
With remote work culture growing, particularly given recent trends with companies such as Facebook, Twitter, and SalesForce all announcing new policies for unlimited working from home, it is crucial to stop and see how this change in dynamics might impact the culture at your company. These nearly invisible changes directly impact employees’ happiness, yet data and analytics are lacking to see how remote and hybrid working impacts things.
Regarding productivity, managers who track it down on baseless metrics like working hours, putting a tracker system, and following up every hour, jinx the work culture. In this blog, let’s try to understand how remote work culture directly impacts productivity, internal relationships, creativity, and collaboration and if it is the future of work!
How is remote work culture impacting work productivity?
While working remotely may increase productivity, decrease stress, eliminate real-estate costs, and lower greenhouse emissions, it may cause several workplace problems. Remote work can hurt a company’s culture in several ways; a lack of social interaction may cause workplace relationships to suffer. For those individuals who strongly prefer working in-person, remote work culture’s de-engagement effects can be as severe as 17% lower productivity to 24% higher turnover.
We covered quite a bit of ground on building good communications and developing a positive corporate culture while working with distributed or remote teams. Developing company culture is not simply done for its own sake; it significantly impacts employee retention, satisfaction, and performance.
You need to understand that long-lasting remote working culture impacts how you are perceived by employees and customers, which will eventually define the success or development of the company. But considering the upside of having a remote work culture, especially the cost advantages, it is not smart to completely turn down this culture shift. The only way to still embrace this shift is by ensuring healthy employer-employee or company-staff relationships. And with technological advances today, nothing is impossible!
How can a digital workplace platform help maintain productivity in remote work culture?
There’s no doubt that the COVID-19 pandemic has forced many businesses to rethink the way they operate. For many, this has meant implementing remote work policies for the first time. While working remotely has many benefits, some challenges also need to be addressed to ensure that productivity levels are maintained.
One way to do this is by using a digital workplace platform. This platform can help facilitate communication and collaboration between team members and help set and track goals.
It can be tough to cultivate a remote work team culture, but it’s worth it. Here are a few tips to help get you started.
1. Defining team culture in a remote work setting
The best way to create a team culture in a remote work setting is to start with the team’s goals and values. Define what the team wants to achieve and how they want to work together. Once these are established, everyone on the team should be on the same page and understand the culture that is being created. It’s important to be clear about what is and isn’t acceptable behavior and have a set of guidelines that everyone can refer to. This will help ensure that the team culture is maintained and everyone is working towards the same goal.
No one can work in a vacuum. To be productive, people need to feel part of a team. A remote work setting can be a challenge when it comes to creating a team culture.
Here are a few tips to help you get started.
Define your team’s values and culture: What are the things that are important to your team? What are your core values? Defining your values and culture will help you to create a common understanding among your team members. It will also help you to make decisions when it comes to things like hiring and firing.
Establish rules and guidelines: To ensure everyone is on the same page, it’s important to establish some rules and guidelines. These can include how often team members should communicate, what type of communication is acceptable, and how to handle conflict.
Encourage team bonding: Even though team members may be working remotely, it’s important to find ways to encourage team bonding. This can be done through team-building exercises, social media groups, or video chats.
Celebrate successes: When your team achieves something great, take the time to celebrate! This can be done through team emails, social media posts, or even a team video call.
Be transparent: When things go wrong, it’s important to be transparent with your team. This includes being honest about why something went wrong, what is being done to fix it, and what the consequences will be. Creating a strong team culture in a remote work setting can be challenging, but it’s definitely worth the effort. By following these tips, you’ll be well on your way to creating a team that is productive and happy.
2. Managing conflict in a remote work team culture
To manage conflict in a remote work team culture, it is important to understand the dynamics of the team and the culture in which it operates. Effective conflict management involves understanding the triggers for conflict, the communication channels available, and the team’s culture.
In a remote team, there may be a higher chance of misunderstandings due to the lack of communication or facial expressions. This can be exacerbated when team members are from different cultures. It is important to be aware of the potential triggers for conflict and to have effective communication channels in place.
When managing conflict in a remote team culture, it is important to be aware of cultural norms and expectations. In some cultures, it is acceptable to be more direct in communication, while in others, it is considered rude. It is important to be aware of these differences and to adjust communication styles as needed.
By understanding the dynamics of the team and the culture in which it operates, you can better manage conflict in a remote work team.
3. Encouraging team productivity in a remote work setting
To encourage productivity in a remote work setting, setting up some ground rules and expectations for team members is important. This includes clearly defined working hours, communication methods, and expectations for quality and output. It is also important to foster a positive team environment where team members are supportive of one another and are willing to help out when needed. By establishing a productive remote work environment, team members are more likely to be productive and meet deadlines.
How InfinCE makes an apt Digital workplace platform
InfinCE allows you to feel more in control of your data and your work-giving you a greater sense of mastery and purpose. It also helps you feel more connected to your team and organization, fostering a sense of community and collaboration matters.
As an HR professional, you know that employee engagement is essential to organizational success. But what’s the best way to promote engagement within your organization?
One effective way is to use modern dashboard software to create custom dashboards for employees. By doing so, you can ensure that employees have the information they need to stay aligned with organizational goals.
Not only will this help to promote employee engagement, but it will also help to improve communication and collaboration within your organization. So if you’re looking for a way to boost employee engagement, consider using modern dashboard software to create custom dashboards for employees.
Looking for the contact information for your entire employee base? Look no further than the InfinCE comprehensive employee directory. This easy-to-use tool provides all the information you need to connect with your employees, no matter where they work. With multiple modes of collaboration available – live chat, one-on-one video calls, and meetings – your employees will stay connected and productive, even when working remotely.
Enhance your organization’s credibility with business emails. Store captured business data on documents, presentations, or spreadsheets in a private drive and ensured selective access through permissions and controls. Create events on InfinCE’s calendar, track tasks, and enhance your workforce efficiency easily!
Various stats have proved that remote work culture has contributed to productivity but, at the same time, has also increased work stress for employees. However, the advent of remote working tools has helped embrace the work culture shifts and continues to enable the company to empower the upside of remote work culture!
InfinCE, a powerful digital workplace platform, can help your company improve communication and collaboration and maintain transparency to embrace the remote work culture. It’s easy to use and can be customized to meet your needs. Start a free 30-day trial today and see how it helps your company!
Currently leading and managing a highly talented group of developers to produce an unmatched futuristic complex cost effective cloud product which can compete with technology giants.
How Digital Workplaces Make Remote Working Effective
With organizations worldwide adapting to either a hybrid or a remote work structure, the shift to a new work order is difficult if there is no digital workplace platform to streamline operations, especially if the company has a mix of on-site and online employees. Companies need digital solutions to ensure that all employees and stakeholders are on the same page.
During the pandemic, many companies managed to pivot to remote work, but many of them used existing technology overlays to adapt to a hybrid or online work structure. These piecemeal solutions are inadequate and do not have the intuitive design of a digital workplace solution built especially for digital workplaces and put workers at the center of their design. Companies should choose solutions that digitally transform tasks, unify data, drive productivity, and provide intelligent collaboration apps.
What is a digital workplace?
A digital workplace is a virtual office space designed to help employees work efficiently and carry out their tasks in remote or hybrid settings. Digital workplaces give employees instant access to resources and help them collaborate better. They streamline company workflows, increase productivity, and boost team morale. Digital workplace solutions also enable an always-connected work environment and a seamless employee experience.
There is a misconception that a digital workplace is simply a group of remote workers. Digital workplaces are all about how you work and are not restricted to location.
According to Deloitte, a digital workplace can manage tasks from your HR applications and your core business applications to emails, instant chats, enterprise social media tools, and virtual meeting tools.
Deloitte points to one of the key requirements of a good digital workplace solution – one that aligns with the company’s business value and connects worker experience to business outcomes.
Digital workplaces are gaining traction in the remote work culture – here’s why
With digital workplaces, workplace efficiency has increased, and so has flexibility. Digital workplace solutions also equip companies with exciting new technologies that automate mundane tasks and increase the speed that it takes to complete time-sensitive projects.
With digital tools giving employees all the information they need, including troubleshooting guides and company manuals, customer care reps can service customers better.
We live in a hyperconnected world where the right digital work experience drives workplace productivity. In its roundup of technology trends, Deloitte states that digital workplaces are gaining popularity because organizations need to use technology to optimize team productivity and collaboration to stay ahead of the curve. In particular, companies can derive incredible benefits from the actionable data generated by these tools and the AI-driven people analytics solutions that can drive superior workflow management solutions.
A Gartner survey backs this up by reporting that 56% of CEOs attribute increased revenue to digital improvements. Many companies invest in digital workplace solutions because they know that these tools promise measurable returns, which accounts for their growing importance in business.
How Digital Workplace Solutions Make Remote Work Easy And Profitable
Digital workplace solutions are built to make it easy to work virtually and remotely. They provide powerful enterprise productivity tools that help companies optimize workflows and create an agile workforce. Their tools work in sync with employee workflows, and they help companies adapt to the complexities of the new workforce.
Digital workplace platforms help remote team members to collaborate easily. Employees can share files, manage cases, track project statuses, and enjoy a single integrated view of multiple workflows. This ensures that all employees and departments are not working in silos and that there is a more transparent, integrated working environment where team members can track project statuses, leads, define tasks, and set deadlines.
Digital workplace platforms provide collaboration tools that employees can use to work across locations and time zones. Digital workplace solutions also automate repetitive tasks, provide an integrated work experience, and increase employee engagement. They have also re-engineered organizational structures and cultures, with workers being more connected with leadership and employees having access to company data.
Here’s How You Can Identify The Right Digital Workplace Solution
When looking for the right digital workplace solution for your company, look for a complete digital workplace toolkit. While many piecemeal digital solutions offer communication tools, it’s the collaboration tools that truly make digital workplace solutions very useful. There is more to digital workplace productivity than ad-hoc digital solutions. Instead, look for a digital workplace orchestration platform that transforms how people work and collaborate. Unlike generic digital workplace tools, digital orchestration platforms are designed to help companies boost efficiency, scale operations, work on continuous innovation, and deliver proactive and intelligent people analytics.
Here are some aspects to consider when choosing the right digital workplace solution for your company.
Go for personalized and intuitive solutions: Every company is different, so it is important to go with a customizable digital workplace solution that allows you to choose off-the-shelf software or SaaS per your requirements.
Look for collaboration tools: Choose a digital workplace platform that provides workgroup chats, group meetings, audio and video conferences, and other collaborative tools. Also, favor a platform with a unified dashboard to manage daily operations seamlessly.
Prioritize productivity tools: Go for platforms with important productivity tools like smart email management, simplified multi-app management, calendar management, time tracking, and collaboration channels. Look for tools that can monitor the progress of projects and employee performance.
Choose a people-focused digital workplace platform: With remote work, employees and teams need to be constantly engaged and motivated to work and collaborate efficiently. Choose platforms with intra-organizational tools that foster a sense of community and engagement.
With an orchestration platform like InfinCE, you can simplify your processes and choose only the features you need, thereby controlling infrastructure costs. InfinCE’s modern tools unify data and give you a competitive edge over other companies. Want to increase your profits and drive great business outcomes? InfinCE helped a company like Fingent improve productivity by 20% due to its incredible digital workplace orchestration platform.
Aarathy is a Senior Digital Marketing Analyst at InfinCE. She is majorly into content marketing and focuses on getting the messaging right across a host of marketing collaterals. While not working on content, you can find her juggling SEO, social media, branding, and more. She enjoys exploring new frontiers in digital marketing and the associated challenges keep her going.
Role of a Digital Workplace Platform in Hybrid Workplace
The necessities of Covid-19 made companies rethink their priorities regarding managing their workforce. As a result, remote work shifted from being a short-term quick fix to a long-term solution for increased efficiency and productivity. And in the post-pandemic world, work has become more partially remote, aka hybrid, than fully remote.
Hybrid Work Defined
A hybrid workplace blends both virtual and on-site arrangements to give employees the flexibility of dividing their working hours between the office and home. As a result, the employees enjoy more autonomy and life-work balance while remaining more engaged and productive at work.
So, Why is Hybrid Work Relevant?
A Salesforce post says, “today’s hybrid workplace would soon be called just “the workplace”. A survey of 278 executives by McKinsey revealed that the surveyees planned to reduce their office space by 30%, indicating an increased acceptance of remote work, be it partial or otherwise. Cloud technologies and the right online tools would enable your employees to access data, connect with their colleagues from anywhere, and get their work done in a networked environment.
The McKinsey study “The postpandemic future of work: Hybrid, remote and what’s ahead” surveyed 100 executives across multiple industries and geographies say that 9 out of 10 companies would go for a blend of remote and on-site working. As work culture gets increasingly hybrid, companies need to ensure efficient online tools are in place to enable their employees to collaborate and communicate seamlessly to get their work done. Organizations need to enforce the specifics required for a mix of remote and on-site work on a permanent basis to keep their hybrid workforce productive.
A hybrid workplace brings quite a few benefits to the table.
1. Flexibility at work leaves workers happy
Increased flexibility and reduced commute would help employees enjoy a better work-life balance.
2. Reduces operational costs
Hybrid workplace solutions reduce the cost of real estate and office supplies considerably. The money saved on rentals can be invested in technology, marketing, etc.
3. Increases productivity and efficiency
Working from the comfort of their homes and flexible working hours have proven to increase employee productivity and efficiency.
4. Boosts employee engagement
A hybrid working model boosts collaboration among your remote teams, thus keeping them more engaged at work.
5. Offers location independence
A hybrid work model will essentially have a remote work infrastructure in place, enabling your workforce to work from anywhere in the world.
6. Enhances company culture
A blend of remote and on-site work would motivate your employees to remain more productive and engaged and proactively contribute toward the company’s goals and culture. On-site working days can hold face-to-face meetings and build interpersonal relationships among employees.
Post-pandemic, companies are increasingly opting for a hybrid working model on a global scale. The Accenture study “The Future of Work: Productive Anywhere” says 83% of the 9326 employees surveyed agree that a hybrid working model would be optimal wherein they get to work remotely for at least one-quarter of their working hours. This calls for adopting smart digital workplace solutions marked by flexibility, scalability, and connectivity to stay efficient and competitive. As remote work evolves into hybrid work, companies must reimagine their digital workplaces to stay competitive.
How to Reimagine Your Digital Workplace to Nurture a Hybrid Work Culture?
1. Choose the right set of digital tools
Your business needs the right set of digital tools and technologies to support hybrid work. You need to choose a smart digital workplace solution well-equipped with state-of-the-art communication, collaboration, and remote technology tools to connect your entire workforce to support a hybrid culture. The platform should enable a seamless and secure flow of data across multiple departments, thus connecting your geographically diverse employees. It should also have smart analytical tools like custom dashboards to get intelligent reports on the progress of projects. As the digital workplace comes integrated with all the tools required for your business operations, your employees needn’t waste their precious time switching from one app to another.
2. Connect employee experiences to business outcomes
Make sure that new technologies enhance employee experiences. Modern tools integrated into the digital platform should recognize your employees’ efforts. Care should be taken to put your employees at the center of the design so that your digital workplace solution transforms how people collaborate and communicate to get work done and meet business goals. Employee surveys help realize what your workforce actually needs to get their work done efficiently. Integrate productivity tools on your digital platform to boost employee performance. The architectural elements should be synced to delight the end users, viz., your employees, while serving to meet goals smarter and faster. Better employee experiences help boost business outcomes.
3. Create a great workplace experience
Your employees deserve a good on-site experience whenever they report to their physical offices. This is very important to make your hybrid working model succeed. Better on-site experiences lead to better in-person collaborations, which boosts better online collaborations among your employees. On-site events should support virtual events to delight your employees. Good on-site experiences make the office a place your employees would love to go.
4. Build digital fluency
Digital fluency is vital to meet business goals as well as enriching employee experiences. You need to leverage technologies to offer training programs for all segments of your workforce to upskill them.
In short, the pandemic and multiple lockdowns have caused companies to revisit their long-term business strategies and revamp their business processes to make them hybrid compatible. An April 2022 study of 800 business leaders, “At Work: The 2022 Workplace Trends Report,” says 77% of the companies surveyed have adopted a hybrid working model and that an “at will” hybrid policy has gained momentum.
You need the tech support of a smart digital workplace solution for your hybrid work model to succeed. This is where an efficient digital platform like InfinCE comes to your aid. InfinCE can support and improve the performances of your hybrid workforce in more ways than one. Here are a few:
InfinCE has efficient office and collaboration tools to help your remote teams collaborate efficiently, share files seamlessly, and improve their productivity.
It keeps your data private and safe on a secure, private virtual cloud.
The curated InfinCE application marketplace offers a multitude of both commercial and open-source business apps from multiple vendors to suit your unique business needs.
Single sign-on access enables your geographically dispersed employees to have unified access to your data.
InfinCE offers seamless IT infrastructure management from one place to help you manage your information assets with ease and scalability.
It comes with a pool of varied collaboration tools to help your teams connect with each other as well as external contacts through live individual and group chats; secure file sharing; audio and video calls, etc.
Helps improve your business efficiency by simplifying your data analytics with the help of custom dashboards and tiles for enhanced visibility and productivity across all departments.
Ashmitha works with InfinCE as a creative writer. She collaborates with the Digital Marketing team to deliver engaging, informative, and SEO-friendly business collaterals. Being passionate about writing, Ashmitha frequently engages in blogging and creating fiction. Besides writing, Ashmitha indulges in exploring effective content marketing strategies.