How to Stay on Top of Video Conferencing Software Security

Video conferencing has emerged as one of the simplest solutions to overcome the challenges of social distancing and restrictions on physical meetings amid the COVID-19 pandemic. As more and more businesses are implementing video conferencing solutions for managing their day-to-day operations, the trend has led to the development of a wide range of collaboration platforms as well. However, as the demand grew, it brought along a few security challenges too.

Read more: 10 Benefits of Using Business Communication Apps to Future-Proof Your Company 

Businesses utilizing a video meeting platform to communicate with their team, clients, and customers need to understand that remote video conferencing carries an inherent data risk as well. That is why you need to ensure that you adopt the right cybersecurity measures to protect your organization’s confidential data. Below are 5 ways to help you keep your shared data safe while ensuring increased productivity and collaboration.

1. Monitor your network security

Implementing adequate network security measures is vital for keeping sensitive business data safe from hackers. It does not matter how secure the devices are that you use to connect to the video conferencing software; if you do not have proper network security, anyone can obtain the details shared via video conference by gaining access to the company network.

You can use encrypted passwords and customized firewalls to secure your network. Likewise, you should also use Single Sign-On (SSO) authentication for all users to reduce the risks of network breaches due to compromised user credentials. As SSO credentials are strategically linked to the specific user’s authorization and entitlements, it will help to monitor and control access to all the video conferencing units in case the user credentials are compromised.

2. Assess your current video meeting platform

If you are using a legacy video conferencing software solution, then you could be dealing with an outdated platform with weak security features. Even the best meeting software that performed well a couple of years ago can be at risk of security breaches if it is not updated regularly with the latest security patches. That means putting your employees, customers, clients, and your company reputation at risk. 

Note that installing updates may not work after a certain point for older video conferencing technology. So it will be wiser to upgrade to a reliable, modern team collaboration software like InfinCE. Users can enjoy enhanced communication, without the fear of data breach through InfinCE’s video conferencing platform. 

Read more: Why Is InfinCE A Better Choice For Safe Video Calling Than Zoom

The latest video meeting solutions come with advanced data encryption features that will help to keep your online conferences private and shared data safe and secure.

3. Use tough-to-crack video conference passwords

In order to keep your video conferences secure, you need to secure both your software and hardware with 128-bit AES protection. This security measure will allow your video meeting platform to use a 128-bit key to encrypt and decrypt all the video calls. As it works by automatically generating secured keys before the start of each video conference, it makes cracking the passwords virtually impossible for hackers.

You should ensure that you secure all your new business conferences, instant video calls, personal meetings, and attendees with unbreakable 128-bit encryption. It is also important that you never shared the video conference links via open channels like social media, as it will make it very easy for hackers to hop into your video conferences and try to steal secure company data.

4. Get the best meeting software with domain-based approach

There are a lot of video conferencing solutions out there, but not all of them follow the domain-based approach to security. Choosing such a provider will help you to make sure that all the attendees can collaborate in a well-controlled and secure environment. Moreover, it will also ensure that you do not connect your video conferencing software directly to the internet without a firewall.

Regardless of whether it is managed by the video conferencing provider or by your in-house IT team, domain-based security will allow you to assign various levels of user permissions to have better control of the video conferences. This way, if hackers try to hop into your video meetings, they will not be able to enter the system without you granting access.

Read more: Top 10 Alternatives to Microsoft Teams that Aid Remote Work in 2020 

5. Ensure robust privacy policies

Choosing the best meeting software for your video conferencing needs also has the benefit of reliable privacy policies. Check that the video meeting solution you use has clear policies on the collection of user information as well as meeting content for any kind of advertising or marketing efforts. Moreover, you should also create a video conferencing policy for your company to establish clear guidelines and expectations for all users.

You should have a well-defined privacy policy that specifies who can connect to the video conferencing software remotely and how they should access and use the shared data. You can even prepare a list of team members, pre-approved clients, customers, and vendors, who can gain access to specific meetings to bolster the security of your video conferences.

Apart from following all the above-stated guidelines, you should also ensure that your employees are educated on how to host and manage a secure video conference. For that, you can conduct training sessions to explain the specific steps, recommended security settings, and company policies that they should follow to maximize video conferencing security.

Want to know how InfinCE can elevate your video calling experience with robust security and exceptional collaboration features? Get in touch with our expert today.  

4 Reasons to Use InfinCE for Remote Workforce Collaboration

COVID-19 pandemic has pushed more than half of the world population into staying confined within their homes. As social distancing is the only solution available today to prevent the pandemic spread, travel and physical social interactions are at near-zero levels worldwide. For the business world, however, this posed yet another humongous challenge. They had to enable their workforce to shift to a culture of remote working on a massive scale. While several companies have offered flexible work from home options for their staff in the past, this is the first time that such a mandatory remote work culture had to be enforced for almost every single staff.

While the cultural shift was immense, one of the best ways for businesses to keep their staff connected virtually and enable seamless collaboration among them was to use digital enterprise collaboration tools. Video calling became the de-facto mode of employee interactions. But a few weeks into the new culture, there have been serious issues that plagued the digital infrastructure that several businesses relied on.

The widely popular Zoom video conferencing app was used by businesses, educational institutes, government authorities and a whole plethora of other organizations to help their employees and communities stay connected and continue service delivery through remote video conferencing. However, security experts soon revealed that Zoom’s privacy and data integrity claims for its services were not trustworthy. It was found that the app dangerously leaked private confidential and business data of millions of people to other parties such as Facebook as well as being exploited by cybercriminals. Within days, several governments, schools, and thousands of private companies banned the usage of Zoom for their video conferencing needs due to the privacy concerns and dubious data handling policies of Zoom.

So, the challenge for businesses now is to find a replacement for Zoom to manage their remote work collaboration needs. Well, they don’t have to look further than InfinCE, the most trusted digital enterprise platform for small and medium businesses. It facilitates remote work management and safe video conferencing to help businesses continue their operations with remote staff without compromising on security, efficiency, and productivity.

Related Reading: InfinCE Can Help You Quickly Transit to Remote Working

Four reasons why you should try InfinCE for a safe video conferencing and efficient collaboration experience:

1. Secure Video Conferencing

InfinCE offers an integrated enterprise digital video conferencing solution that delivers video calling facilities to employees only on access-controlled shared links. It is exclusively aimed at business organizations and hence prevents leakage of any data or information about callers as in the case of Zoom. Only employees with authorized enterprise credentials can join a virtual video meeting using a meeting URL shared by the host of the meeting or via a secure “peer to peer calling link” between two employees. All video conferencing accesses and permissions are securely logged to prevent misuse or unauthorized access.

2. Interactive Collaboration

When enterprises use multiple apps to maintain a remote work culture like Zoom for video conferencing, G-Suite for communication and productivity tools, Dropbox, or other cloud storage apps for storing files, it creates a huge overhead for employees to manage their work and meetings by switching between these. 

InfinCE offers a unified cloud-based platform that brings together the best of digital conferencing tools like Email, Chats, and secured virtual video meeting rooms for uninterrupted communications. It also combines enterprise management tools like document editors, project management, CRM, etc. for collaboration. All information and data exchange processes and interfaces are secured with information security policies and encryption algorithms for privacy compliance. It enables real-time collaboration between employees seamlessly and in one place.

Related Reading: Effective Work From Home Tips – Infographic

3. Safety Firewalls

InfinCE is an enterprise-grade cloud-based platform that has been designed ground up with strict adherence to global standards in security and data encryption. With advanced firewalls, intelligent threat analysis, and multi-level access control permissions, InfinCE ensures that your business data remains confidential during internal transactions and collaboration environments.

4. Smarter Sharing

One of the biggest demands in virtual meeting platforms is the sharing of information, files, and even remote screens for issue fixes and configurations by your IT team. Using less secure tools like Zoom can result in such access controls being exploited by cybercriminals since communication occurs via the internet. With InfinCE, every virtual meeting is encrypted end-to-end and occurs via a secure enterprise calling URL. This prevents external parties from gaining unauthorized access into remote meetings, which was one of the key security threats pointed out with Zoom. Employees can securely share files or even hand over control of their remote screen to concerned departments for configurations and issue management.

As the COVID-19 inflicted lockdown is likely to continue, it is sure that remote working will be a mainstay culture for a long time to come. You need to empower your employees to seamlessly carry out their daily routine from anywhere in the world without having to worry about collaboration problems. This is where InfinCE can be the game-changer. With uninterrupted video calling, real-time collaboration, and cloud-based subscription, it is the perfect and most cost-effective remote workforce management tool for any business organization. Talk to us to explore the possibilities of InfinCE in your business today.