Remote work is here to stay, and companies that transition to a remote or hybrid work culture will be the ones that will adapt to the digital revolution that lies ahead. A survey by Upwork states that by 2025, 22% of North Americans will be working remotely.

To stay one step ahead of their competitors, companies must choose the right digital workplace platform to build their digital workplace ecosystem effectively and set up their digital businesses for success.

Digital workplace software offers the tools and technologies to make the best of remote work and to help remote teams double their productivity. These tools include apps to communicate, collaborate, and work productively from any part of the world, with unified access to business data and automation. 

Here are some factors to keep in mind when choosing the best digital workplace platform. 

• Opt for an integrated, cloud-based, one-stop digital workplace solution with robust data security features.
• Look for platforms that have superior project communication and automation tools  
• Choose user-friendly software with excellent dashboard systems and analytics.

Here are the top 10 digital workplace solutions in the market today.

Read more: The Definitive Guide to Perfect Digital Workplace Solution

 1. InfinCE

One of the best ultra-modern digital workplace platforms on the market, InfinCE offers a remarkable range of digital productivity tools and collaboration features. InfinCE is a cloud-based, all-in-one digital workplace platform that allows you to manage multiple workflows with its no-code workflow management. Its groundbreaking digital workplace orchestration platform helped US-based company Fingent launch its digital collaborations and remote workforce with incredible success.  

As soon as Fingent switched to InfinCE’s Digital Workplace, its productivity increased by 20%. InfinCE’s flawless data security system protected the company from serious data breaches.

Read more: How Fingent Achieved Breakthroughs in Collaboration with InfinCE Digital Workplace Orchestration Platform!

Key features of InfinCE

• Data-powered, custom dashboards: InfinCE offers tiled dashboards with a unified view of data and real-time insight, with graphs and charts adding to the visual element.
• Productivity tools: InfinCE’s productivity apps include calendar management tools, smart email management, and collaboration channels.
• Collaboration tools: InfinCE offers presentation and collaboration tools, including time management apps, calendars, spreadsheets, and task managers.
• Communication tools: Instant messaging, comprehensive workplace chat apps, video conferencing, and business apps help your company stay connected and communicate effectively online. 
• Dedicated servers and security: With private servers used primarily for a single business, there are very few data security risks.  
• Other features: A host of add-ons, including virtual desktops, instant access to contact databases, and integration with CRM and CMS systems.  

You may come across a digital workplace solution that stands out for one feature over the other. Some offer exceptional project management capabilities. Some are user-friendly and perfect as remote work platforms. Others are good for complex projects. InfinCE is one of the few digital workplace platforms that offers all features under one roof.

Set up a demo today!

Read more: Why is InfinCE a Perfect Mate for Your Enterprise Cloud Journey

2. Asana

Asana is a well-known app for managing tasks and workflows. Despite not being a full-fledged project management platform, it offers many benefits. It automates repetitive tasks, is focused on collaboration, and helps team members break down their tasks and improve work management significantly. It also offers many integrations, time-tracking tools, custom fields, workloads, Kanban boards, portfolios, and templates. 

3. MangoApps

Also known as MangoSuite, this user-friendly, flexible digital work portal unifies communication, teamwork, intranet, and engagement into a single system instead of relying on separate tools. MangoApps has effective employee engagement tools and a customized dashboard experience, making it easy for companies to offer streamlined communication and collaboration services. With MangoApps, you can centralize your company’s content, create searchable team workspaces, and digitize repetitive workflows. 

4. Zoho

A platform primarily known for its customer relationship management feature, Zoho is a very useful project and task management software that also offers a good user interface. It helps businesses communicate, collaborate, manage projects, and extrapolate intuitive reports. It offers some impressive real-time chats, invoice applications, inventory management capabilities, and communication tools. 

5. Kissflow  

Kissflow is another multifaceted and easy-to-use platform that offers diverse project management capabilities and comprehensive tracking tools. It helps teams manage complex workflows and offers facilities like contextual chats that help companies coordinate better. Kissflow offers reliable reporting tools and an intuitive workflow design, besides numerous integrations and efficient collaboration tools.  

6. Microsoft Teams 

A prevalent digital workplace solution in the market today, Microsoft Teams enables teams and employees to collaborate on multiple tasks and projects. It also helps employees share content. Its video conferencing and online meeting facilities are awe-inspiring. It also offers integrations with all Office 365 software apps. Microsoft Teams allows you to create your team channels, sign up to other data sources, add files, and customize your workspace.

7. Monday.com

Monday.com has many advantages, including an intuitive and visually appealing user interface with many display options. Its project visualizing tools are excellent, and it offers third-party integrations, task management tools, and data-driven dashboard analytics. Monday.com gives you multiple project views and customizable templates to track project portfolios and campaigns.

8. Trello

Another popular task and project management software is Trello. A leading workplace solutions and project management software with boards, visual cards, and lists to help teams stay organized. Trello does not have very advanced tracking and reporting capabilities, but it is still very popular among companies undertaking simple projects.

9. Wrike

Wrike is a digital workplace solution with many features, including performance tracking, integration capabilities, diverse workflows, analytics, and performance reports. Wrike has a customizable approvals process and gives a good overview of multiple projects and where each team member is in the cycle. It takes employees a while to break into the platform, but it does pack in multiple features. 

10. ClickUp

ClickUp is a cloud-based, customizable platform that offers collaboration and project management tools to boost productivity, apart from other features like task allocation and goal tracking. It has good dashboard visibility and offers great scheduling, team collaboration, and document management tools. ClickUp helps remote teams streamline their workforce, structure their processes more productively, and coordinate multiple tasks efficiently. 

Want more clarifications on how to choose the right digital workplace platform for your business? Connect with our experts today! We can help you identify apt workplace technologies to drive success with a streamlined workflow!

Digital transformation is essential to your businesses primarily because it enables effective and efficient management of all your resources, be it technical or human. It empowers your business with technologies to help you stay relevant in today’s challenging market. Pandemic-induced lockdown forced businesses to increasingly adopt digitalization to enable their employees to stay connected and agile while working from the comfort of their homes or any place they preferred, thus preventing disruptions to workflows. 

Digital workplace statistics definitely demand the attention of non-adopters of digitization. McKinsey’s The Future of Work After the COVID-19 report says that 20-25% of the labor forces in advanced economies now have the capabilities to work from home between 3-5 days a week which is nearly four to five times more remote work than the pre-pandemic period. Reports from other market research firms also speak of an overall increase in digital adoption worldwide, endorsing a growing trend among businesses to embrace future technologies to remain competitive.

Foundry’s 2021 Digital Business Study report says 91% of the organizations surveyed have either adopted or have expressed their plans to adopt a digital-first business strategy. The report also says that the sample members plan to invest as much as $16.5 mn on digital initiatives this year on cutting-edge technologies like machine learning (ML), artificial intelligence (AI), data analytics, and public cloud. What is important is once you decide to digitize part or whole of your business processes, you must wisely choose the right technologies that suit your operations best and ease your digital transition. Here is where a digital workplace solution comes in very handy.  A digital workplace solution is your best buddy when it comes to making your digital transformation journey productive, cost-effective, and meaningful.     

A digital workplace platform lets you have virtual meetings with any or all of your employees beyond the barriers of time, geographical location, devices, or network connections. It is an integrated platform that offers your employees all the right tools required to carry out their working tasks effectively and efficiently. It digitizes all the workflows related to your internal business processes and relocates your business space from a physical location to cloud space. This is achieved by moving all the data and technologies related to your business’s internal operations to a secure web interface that can be seamlessly accessed by your employees from anywhere on any device of their choice. InfinCE is a one-stop technology solution that simplifies the cloud by offering a wide array of applications and tools to help your business run its internal operations smoothly and productively. 

Having said that, adopters shouldn’t mistake that everything will always be hunky-dory in a digital workplace environment. Of course, a digital workplace solution has its own share of advantages and disadvantages. But the advantages always outweigh the disadvantages, and the latter should never deter your decision to embrace digital technologies.  

Read more: Five Myths Around Hybrid Workplaces Demystified

A few advantages of digital working places  

1. Promotes employee engagement 

In today’s digital world, businesses need engaged workforces to stay agile and competitive. Engaged employees are motivated to invest their best at work. Seamless communication in digital workplaces enables easy access to data, which helps simplify decision-making and improves employee engagement. 

The communication and collaboration tools of InfinCE help better engagement among your geographically dispersed employees and promote an interactive culture. The custom dashboards available on the platform are powered by a variety of tiles for enhanced visibility. Efficient collaboration and easy file sharing enabled by InfinCE help create a better user experience and bring your workforce together. The in-built digital workplace tools of InfinCE have capabilities to address all the internal operations of your business. 

2. Increases revenue and reduces costs

Digital workplace services improve the overall efficiency of your business operations by optimizing its capabilities while saving time and human efforts. Consolidation and automated processing of documents serve to eliminate the manpower previously required to accomplish the task in a non-digital environment. Centralized data offers information at the fingertips, which saves a lot of employee time. Digital capabilities help save time and human efforts while reducing the operational costs of businesses. 

With InfinCE, you get to run your business without a full-fledged in-house IT team. Thus, saving you much on your operational costs. 

3. Increases business productivity

A digital workplace streamlines business processes and removes communication hazards, thus increasing productivity. Integrating a wide range of tools and software into a digital workplace platform allows end-users to choose the right applications that suit their business model. Furthermore, automation of processes helps save time which can be productively used to achieve organizational goals. 

InfinCE is a perfect digital workplace platform for organizing work and managing your data, thus improving the efficiency of your workforce. The platform empowers your business with a wide range of productivity tools to create documents, manage emails, oversee tasks, and schedule events. Thus, the day-to-day activities of your business can be achieved with ease, and the efficiency of your workforce increases by leaps and bounds.  

Read more: How Digital Workplaces Improve Employee Experience

A few disadvantages of digital working place 

1. Increased dependence on technology

There is no guarantee that the software infrastructure of your digital workplace will run smoothly 24/7. Every aspect of work is likely to get technology dependent which can become a drawback in the long run as a technical glitch on the server-side may lead to a loss in productivity. In addition, if the system crashes, workflows will be disrupted until the issue is resolved. 

With InfinCE, you can enjoy concierge support from a technically adept team. The digital workplace services offered by InfinCE include a dedicated team to assist with the hosting, maintenance,  and updates of the software. The services of our dedicated support time include email, live chat, and phone support round the clock.  

2. Software upgradation can prove expensive

Technology keeps evolving, and so do your business needs. The cost of the upgrade has to be followed up with the cost of training your workforce to handle the upgraded software. A repeated need to learn new applications would be stressful for the employees, adversely affecting their performance and job satisfaction. But with software upgrades, efficiencies improve at all levels.  

The scalability feature on InfinCE helps you increase your server capacity and storage space without any hidden costs. The platform also allows you to scale down your cloud technologies in tune with your changing business needs, and you need to pay only for the applications you use. 

One of the biggest advantages of digitization is facilitating virtual and global collaboration through digital workplace solutions. A digitally integrated workforce enables businesses to keep their geographically dispersed employees on the same page logistically and coordinate their efforts toward meeting organizational goals. Digitization is here to stay, and businesses cannot afford to turn their backs on it if they want to stay competitive.

Reach out to our team for a quick demo or to know more about the InfinCE platform.

A digital workplace is a single platform that integrates all disconnected applications a business relies upon. It connects its employees across geographical boundaries to access relevant tools and data to reshape an organization’s culture, productivity, collaboration, and leadership. A cloud-based digital workplace platform helps companies centrally manage their apps, projects, and data to facilitate their employees collaborating and working in a virtual environment. Gone are the days when work was restricted to the confines of physical workplaces. Pandemic has made the lines between the personal and professional lives of employees blur, letting employees collaborate and communicate with each other, transcending boundaries. It has redefined the way people work, and businesses operate. Remote work has proved to increase employee productivity and engagement. Despite the proven track record of the merits of maintaining a digital workplace, few non-adopters are apprehensive about embracing it, feeling discouraged by the negative myths that surround it. If you are one among them, it is high time you changed your mind as most of these myths are baseless and serve only to stop your business from getting future-fit.

Let us look into the truth behind five myths on digital workplaces.

# Myth 1: A digital workplace is an assortment of disjoint business tools 

Nothing can be farther from the bare truth than this myth! A digital workplace is a single integrated platform that enables your employees to access relevant business tools from anywhere and, in the event, improve their efficiency and collaboration. It is a digital ecosystem of multiple functionalities that empowers businesses to conduct their day-to-day operations and let employees perform their work seamlessly and efficiently. A virtual replacement for physical office space, a digital workplace solution that streamlines and digitizes your business’s business operations by integrating the technologies involved in its internal business processes. 

InfinCE is a one-stop technology solution that can efficiently and effectively integrate all your company’s internal business operations at ease. These capabilities include enabling seamless collaboration among employees across geographical boundaries, easing safe and secure sharing of documents, securing your data on private virtual servers,  choosing from an array of business applications on multiple domains (hosted on secure cloud environments) to suit your business needs, and much more.

Read more: Workplace Trends That Will Shape 2022

#Myth 2: It is too expensive with unpredictable future costs

Cloud migration needn’t be as expensive as you think, as you are at liberty to use the connections you already have in place. Legacy systems call for heavy investment in on-premise infrastructure. In contrast, cloud-based systems are easy to implement and cost less as the investment required on hardware is much less. In addition, once your custom digital workplace is up and running, you are at perfect liberty to make strides to meet your business demands. Not to mention the added advantage of not worrying about the back-end systems required to run your business operations!

InfinCE lets you set up your website and mail server with a few clicks. It also empowers you to scale quickly in tune with your business growth by increasing your server capacity and storage space sans any hidden costs. A cost-effective digital workplace solution simplifies your business’s IT management and reduces operational and infrastructure costs.  

#Myth 3: Data wouldn’t be secure in digital workplaces 

This is yet another myth around digital workplaces that is baseless. When it comes to complying with data security standards, cloud servers follow stricter protocols than any other on-premise server. Thus, your data enjoy better security and the agility of cloud premises, ensuring better data protection with the latest security updates to meet any threat looming in cyberspace. In addition, data is usually duplicated and securely hosted in two different data centers in two different geographies. So even if the worst happens with one set of data, the services would seamlessly transfer to the other without fail.   

InfinCE has the technologies and procedures to ensure that your valuable data remains safe and secure in our cloud servers. At the same time, you get to access it from multiple devices. Our virtual private servers, advanced firewalls, and encryption/password-based access controls ensure absolute data privacy. 

Read more: 5 Ways Today’s Workplace Has Transitioned Digitally

#Myth 4:  Digital Workplaces are too complex to implement  

If unfounded worries about the complexity of digital workplaces deter you from embracing cloud-backed digital workplace solutions, you are not alone. Groundless worries about embracing cloud technologies would cause your business to keep struggling ahead with outdated on-premise infrastructure at the expense of your employee productivity, agility, and running costs. You can choose to move all your business operations to the cloud at once or use a service that bridges both the existing and the new systems. The right delivery plan ensures that you get it right in either case. 

The simplified cloud-based technologies of InfinCE will guide you through setting up your website, mail server, and business apps with just a few clicks. Within a matter of a few hours, sans any coding, your business will be equipped with state-of-the-art technologies to run its internal operations seamlessly. 

#Myth 5:  My business doesn’t need a digital working place as it is too small/big

A digital workplace is crucial for future business success, irrespective of the size of any business. And for that reason, businesses are increasingly adopting digital workplace platforms as part of their digital transformation strategies. PwC’s US Remote Work Survey, January 2021, says that 52% of executives surveyed have confirmed increased employee productivity when working remotely. And adopting a digital workplace platform is imperative for a business to transform from on-premise systems to cloud technologies, no matter how big or small. Small businesses and startups that run on stringent budgets and workforce benefit more from adopting digital workplaces. They allow partial automation of business processes, freeing human efforts to focus more on core work. In the case of large businesses, digital workplaces help digitize their business processes across multiple departments and render them more transparent and easily trackable.  

Read more: How A Collaboration Software Can Improve Productivity

InfinCE helps businesses, irrespective of their sizes, carry out their projects faster and efficiently. It efficiently takes geographically dispersed teams through the planning, task management, allocation, tracking, document management, and other functions involved in the execution of the project. 

Businesses running on limited capital shouldn’t hesitate to embrace InfinCE to shore up their digital capabilities because it is a secure and economical platform. 

Feel free to get in touch with our team to know more.