Want to Tame the Chaos of the Modern Workplace? Here’s How!

Technology makes our lives better and simpler. Still, there’s no denying billions of hours are wasted each day staring at smartphones, surfing the internet for no reason, or merely browsing social media channels. This phenomenon is, indeed, widely visible at workplaces, too. Today, the modern digital workplace is facing a universal challenge- how to deal with workplace chaos.

What is a modern workplace? It is, ideally, an amalgamation of a digital and physical space combined in such a way to meet the requirements of the end-users and your business. 

A modern workplace ensures that it eliminates obstacles such as:

• Poor communication
• Packed office spaces
• Clunky processes
• Beleaguered IT departments
• Inflexible contracts and software licenses
• Frustrated user-base
• Outdated service offerings
• Lack of cross-platform services

To boldly move forward into the future, you must handle the above chaos effectively.

Read more: An 8-Point Checklist to Enhance The Modern-Day Digital Workplace 

10 ways to deal with modern workplace distractions and chaos

Even highly-qualified and skilled employees, regardless of good intentions, struggle with workday overload – competing deadlines, attending meetings, bombarded by emails, constant phone calls, digital distractions, and never-ending office drama. Contemplating these – would you call it an ideal modern workplace? Is it the best environment to work and be productive?

Let’s dive deep and unearth the secrets to tune out the modern workplace distractions constructively.

1. Focus on creating a positive, harmonious, and professional work environment

Wouldn’t you agree – conflict and disgruntled employees are the significant reasons behind the modern workplace chaos? Creating a positive work environment is the need of the hour. To set up a professional environment, appreciate your employees when they accomplish good work and have an outlet for employees to share and address their concerns.

2. Ensure transparent and clear communication

“Communication is the real work of leadership,” and it is vital to understand what’s going on with your employees and what measures should be taken to tackle their concerns and the chaos.

Download White Paper: Adapting to The Changing Face of Enterprise Collaboration 

3. Unchain yourself from email compulsion

A constant watch on your emails is undoubtedly going to make you less productive. Monitoring personal emails excessively during office hours will kill remote workplace productivity. An alternate method to check your emails would be checking them at scheduled times. Or, concentrate on customizing your email to show only the urgent stuff.

4. Maintain a work journal

Having a work journal at your desk would come in handy organizing your daily routine – how much time you spend on long-term projects, how much time you dedicate to administrative tasks, and so on. This way, you will know when you are most productive and when you are engrossed in trivial stuff.

5. Focus on long-term goals or end goals

Not only will you have to maintain an open-door to your employees, but you must also remind them to focus on the long-term goals. This will minimize the confusion, doubts, and speculations during the short-term.

6. Define business hierarchy

It’s pertinent to have a clearly defined business hierarchy to tame the modern workplace chaos. For example, keep a deft employee in the middle, just like a meat shield, to answer your employees on your behalf. This will, to a great extent, reduce the chaos, thus boosting productivity.

7. Formulate a realistic business plan

In the words of Benjamin Franklin, “By failing to prepare, you are preparing to fail.” Having a business with ambiguous plans and outlines will only add more pathos, leading to your business’s chaos and failure. 

Read more: Top 10 Ways to Set up an Effective Business Strategy in 2021 

8. Adopt proactive mindset and ponder over productivity

Having a proactive mindset and taking proactive steps will help you overcome the chaos and get the most out of your day. Instead of turning away from the common workday concerns like numerous emails and meetings, increasing workloads, immediate resignation of a supervisor, and changing priorities, you can focus on the following measures with a proactive mindset:

• Set up an uninterrupted work time
• Accomplish important tasks first
• Don’t overwork yourself
• Take breaks at regular intervals to keep your mind fresh and active

9. Recognize seductive office drama and stop it from creeping your peace of mind

You have to recognize and become aware of the office drama (or even the slightest distraction from work, such as gossiping, eavesdropping, spreading rumors, or sharing opinions without verifying the facts). You must assess your dedication to the drama and let your colleague tell you if it hurts work quality.

10. Improved self-awareness will tune out chaos from work

You must be aware of your positive mindset, mood, emotional level, and physical energy and pay attention to your zest, enthusiasm, reactions, beliefs, feelings, and thoughts while gearing up for your workday. Also, keep the challenges, priorities, and bright spots in the loop as these would help you reduce the chaos of the modern digital workplace.

Do you flaunt an integral urge to be distracted easily? If yes, it will be an arduous task to concentrate on when you are mentally exhausted. You have to reduce the number of decisions you make every day by letting industry-trained and adroit professionals take good care of you and your enterprise platforms. So, what’s the solution?

With Infince, you get to simplify decision-making and re-imagine your business with robust business management software. Infince is your go-to digital workplace platform for all your business needs.

Download White Paper: The Business Value of Infince for Business Owners and Employees If you are excited to get on-board and try the powerful business management software, we would like to invite you for a 30-day free trial here.

We know: it can be hard to get a visually appealing website up and running, especially when your time, budget, and design skills are limited. Here’s an offer from Infince perfect for new companies: a free, professionally designed website! 

Sign Up for the Infince Workplace and we will design your website for FREE! Yes, you heard that right. Our experienced designers will work with you to deliver an attention-grabbing website to market your company on the internet. Our marketing technician will show you how you use SEO (search engine optimization). SEO makes your site findable. If needed, the Infince tech experts will take care of the technical parts of registering your business’ domain name, too.

We will host your new website on your own dedicated WordPress server in the Infince Cloud. (WordPress itself is free, but cloud server hosting options start at $11 per month.) WordPress, the most popular website hosting platform in the world, is a powerful foundation for internet marketing.

More good news: As an Infince client you won’t have to worry about the technical details of managing the WordPress server – the Infince team handles that for you. You start by choosing a base design for your website from available predefined templates that we then customize for you. All you need to do is create, and as needed edit, the marketing content on your website using the straightforward editing tools that WordPress provides. Get stuck? Help is always just a click away.

Of course, the free website design services are just one of many benefits you get from your Infince subscription. The Infince Digital Workplace provides your team with customizable dashboards, collaboration apps, business email, video meetings, concierge support, and access to special software such as CRM and Project Management from a wide range sources.

Establish an online presence with no technical hassles. Try Infince today!

Kindly note the terms and conditions listed below:

• The website can have up to 10 pages.
• You need to provide the text content.
• You need to provide images. We can suggest some free images.
• We allow multiple reviews, but you must complete all setup and design work in a week.
• The offer is not applicable in the 30-day free trial.
• This offer is of limited duration. Act now!

How to Improve Your Intranet for Better Employee Experience

Technology advancements and modern communication tools have changed the entire landscape of employee engagement and workplace collaboration. While intranets have been at the center of teamwork and business communication for years, they are seemingly competing with more contemporary technologies these days to offer the same level of seamless experience they did a couple of years ago. Besides, as today’s digital-first age heavily relies on a remote work culture with distributed teams, it is crucial to reconceptualize the intranet infrastructure and make it more efficient to stay competitive and relevant in the industry.

Below are ten ways to reimagine your intranet and ensure better employee engagement and collaboration in your organization.

Read more: 5 Tips to Analyze and Select the Right Business Intranet Solution

1. Focus on your usability

You need to re-design your intranet with modern features by focusing on its usability. Understand how your teams use the company intranet to collaborate with colleagues, find new information, and perform other tasks like filling the paperwork. Your goal should be to facilitate all these activities while ensuring that your intranet is easy to use and integrates with the latest tools that your employees need. Likewise, it should also have an inherent search function to let everyone find the information they are looking for quickly.

2. Keep it aligned with your business objectives

Your company intranet should not just cater to the organization’s communication needs but also help to realize broader business goals. You need to identify how your intranet can solve potential company challenges and how it can contribute to your enterprise success. Therefore, it’s crucial to identify the key performance indicators that will allow you to track your business performance and progress. It also helps create actionable insights for redefining your communications strategy.

Case Study: How Fingent Achieved Breakthroughs in Collaboration with Infince Digital Workplace

3. Bring mobile devices into play

Remote workers can collaborate in a much better way when you integrate mobile devices into the intranet infrastructure. With mobile-ready intranet solutions, your employees can connect to the central system to access the data and information needed to perform their duties from anywhere they want. This multichannel approach also boosts the reach of your company communications and allows you to engage your employees on multiple touch points such as instant messaging, news feed snippets, video calling, etc.

Read more: How SMBs Can Overcome Challenges to Build a Mobile-First Workplace

4. Promote two-way communication

Traditionally, intranets were used to receive messages but not as a tool that facilitated two-way communication. As modern all-in-one collaboration platforms go beyond being an information and announcements hub, you need to upgrade your intranet system to support bidirectional conversations to make the most of it. It can serve as a secure and seamless channel for your employees to interact and even run brainstorming sessions on new projects. Having comprehensive intranet profiles can work like social media networks.

5. Build a strong company culture

One of the fundamental elements of digital transformation is transforming the traditional workplace culture into a more collaborative, digitally-powered environment. It means you need to reimagine your intranet to meet those goals and build strong company culture by conveying your mission and business values to the entire team. When coupled with features like performance objectives, employee recognition, and a thorough onboarding process, your intranet can lead to defining thriving company culture.

6. Think beyond decentralized communication

Decentralizing business communications is an integral part of modern-day internal collaboration platforms. It takes the unconventional route of allowing all employees to be responsible for their intranet profiles instead of the core team managing everything. Decentralizing communication will instill a sense of freedom and independence within your company while allowing coworkers to interact with each other in their departments more actively. Eventually, this will lead to stronger bonds between employees, which is a crucial factor that drives improved efficiency and business success.

Read more: 5 Best Practices To Enable Seamless Communication For Your Remote Workforce

7. Manage the content wisely

Creating highly-engaging content has always helped businesses to capture the attention of their employees and ensure better engagement. No matter how the times have changed, content that provides value to your workforce will still be a decisive element in determining your company’s success. However, the way people consume content has significantly changed, so you need to consider how your employees interact with the content you deliver through the intranet to create a robust strategy.

8. Improve the search capabilities

As mentioned previously, improving the search function to let users find the relevant content without any hassle is an integral part of making your intranet more user-friendly. Therefore, you need to revamp your intranet’s traditional and outdated structure and make it simpler for your employees to search for content no matter which device they are using. This will facilitate seamless communication across the organization and make workflow management more efficient.

9. Publish personalized and targeted content

Targeted and personalized content makes it relatively easy to keep employees engaged and motivated. Several studies have found that targeted channels lead to nearly twice the click-through rates. So if you see that your employees use the company app more often than opening their emails, then directing your focus to in-app messaging can be a more efficient way to meet your needs. You can do this by segregating your workforce into different types of audience segments and then creating custom content for each segment.

Download White Paper: Reinventing the Corporate Intranet with Employee Experience at the Center

10. Add a workforce collaboration platform

The best way to optimize your intranet and make the most of the internal communications is by bringing a workplace collaboration tool like Infince to the mix. Work collaboration tools like Infince will boost your intranet system’s capabilities and functions to more actively deliver company news and information. At the same time, it will ensure that your employees get all the tools they need to interact and collaborate on a project effectively. Moreover, an all-in-one workplace collaboration platform can also give you a unified dashboard to monitor and manage everything.

Read more: 5 Benefits Of Having A Centralized Employee Dashboard In Your Business

The above-stated are some of the fundamental ways to transform your intranet into a more effective and collaborative platform that keeps your workforce engaged and motivated to deliver their best performance. As modern-day challenges need adopting innovative and forward-thinking approaches, it is high time to reimagine your intranet with the right upgrades and ensure optimal employee engagement for superior operational efficiency.

Whether your team is working together or remotely, Infince makes sure that your people can effectively communicate, connect, and engage seamlessly! Infince’s intranet, powered by shareable dashboards, blogs, wiki, communication apps, and productivity tools, can transform employee communications across your organization. Contact us to learn more. 

Guide to building a digital-first small business in 2021

2020 was a year of realizations for businesses around the world. When health scares like the COVID-19 pandemic hits without warning, life’s normalcy gets disrupted beyond imagination. Companies need to adapt to new ways of working in a matter of days. For smaller businesses with little or no contingency plans in place, the pandemic was an eye-opener. Studies earlier have shown that nearly 80% of small businesses in the US did not take full advantage of the capabilities of digital and productivity tools available in the market for their use. 

Download White Paper: How a Digital Workplace Streamlines Business Performance 

In today’s digital economy, consumer behavior is directly influenced by the rapid proliferation of digital services and connected devices. There is no escaping the digital transformation realm for small businesses as the pandemic proved that digital supremacy is an inevitable need for survival and not an operational luxury for them. On this note, let us examine the top 4 crucial technology trends that a small business cannot afford to ignore in 2021.

Read more: Top 10 Ways to Set up an Effective Business Strategy in 2021 

1. Autonomous Customer Service

Once relied heavily on by customers, traditional services are moving into self-service portals wherein customers can configure and transact independently. There is a rising demand for instant and autonomous customer service. Nearly 62% of US consumers prefer talking to a chatbot while interacting with a business. AI-enabled chatbots offer instant and more data-driven support decisions to consumers when they interact. In a traditional setting, customers are forced to wait long to connect with a human support associate and explain their whole problem. Often, customers will be diverted to another department and the story of waiting and explaining repeats. With autonomous chatbot and voice assistants, most queries receive replies instantly. Also, precise data is collected and transferred to a desk executive when connecting with a human support agent.

2. Integrating Accelerated Mobile Pages (AMP)

It is hard to find businesses without a dedicated website today. Considering that a good majority of your potential customers find out about you from the internet, building a website is necessary for any business. But today, nearly 50.8% of global internet traffic comes through mobile phones. People browsing your website on their mobile phones expect information pages to load as quickly as possible. For this, small businesses must deploy AMP principles in their web development to ensure that every web page offers a seamless loading and viewing experience in mobile browsers. Any delays in page loads can create unsatisfactory experiences for visitors, and your bounce rates will go up if AMP is not incorporated in your web experiences.

3. Marketing Personalization

Do you know that 80% of consumers are likely to do business with a brand that offers them personalized experiences? Personalization begins from the first step that businesses take to reach out to their customers, which is marketing. Rather than shooting out mass email campaigns, sticking flyers and billboards across the city, small businesses can utilize the vast plethora of modern marketing platforms to roll out customized and highly personal campaigns to attract the right audience to their stores or websites. Customers want only the right content to be delivered to their mailboxes to make more informed decisions. Small businesses need to use AI-driven personalized marketing platforms that can quickly identify interest patterns and deploy relevant messaging and recommendations to the correct customer to convince them of a purchasing decision quickly.

Read more: Key Predictions on How Workplace Technology and Culture Will Evolve in 2020 & Beyond 

4. Seamless Omni-channel experience

Irrespective of the digital channel that consumers use to reach out, small businesses must deliver an omnichannel experience across their digital landscape. From seamless transactions to better and intelligent recommendations and improved agility in back-office administration, small businesses need to have powerful digital platforms deployed across their operations’ length and breadth. Companies cannot leave their customers lurking in the dark, waiting for information as the competition might take advantage and lure them away with better experiences.

With the rising demand for faster and more digital-friendly experiences by consumers, small businesses should streamline their business process automation and management exercise. They need to efficiently coordinate workflows in different departments, such as finance, supply chain, logistics, HR, marketing, and sales. Additionally, they need to ensure a responsive digital infrastructure for their front-facing internet assets as well. 

Read more: How Successful Leaders Engage Employees Using Modern Business Communication Tools like Infince 

Using intelligent business management platforms like Infince is necessary for small businesses to compete in the new digital era. From building a robust digital backend for your business to setting up a roadmap for continuous success on the digital front, Infince can reshape your digital ambitions in the most cost-effective way possible. Get in touch with us to know more about how your small business can conquer 2021 with Infince Digital Workplace.

Download White Paper: The Business Value of Infince for Business Owners and Employees

Choosing the Right Pricing Model for Enterprise IT Services

The recent trends in digital transformation have paved the way for ensuring optimal business growth for enterprises. With the rates of public cloud adoption going up, it seems that leaders have recognized the potential of modern IT tools and technologies for generating better revenue. Simultaneously, organizations have also started to find alternatives to traditional IT infrastructure models and achieve improved agility in their operations.

Today, the cloud has become ideal for businesses to build enterprise applications at much lesser costs quickly. Cloud also allows them to utilize advanced technologies to scale their operations and stay competitive in the market. As new IT solutions are entering the industry every day, organizations need to identify the right platform to manage their workloads.

Read more: Private Or Public Cloud: Where Should My Business Invest? 

Choosing the right pricing model for enterprise IT services

Partnering with a reliable IT services vendor like Infince gives organizations the option to run workloads on-premises and on the public cloud. This works to bolster the security of sensitive company data further while ensuring superior operational efficiency. Although adopting the best IT models is always the goal of a business, leaders also look for responsive technology partners that can offer IT solutions at the best costs. So, it’s crucial to choose the right pricing model.

There are predominantly two types of pricing models for enterprise IT services – subscription-based models and consumption-based pricing. Choosing the right pricing strategy allows a business to scale their IT resources up or down as needed while saving some money in the process as well.

The consumption-based approach is usually the go-to option for companies that want to make their business operations more agile. On the other hand, a subscription-based model suits those who want to keep their budget under control while benefiting from the potential of modern IT tools and technologies. 

Read more: 5 Reasons For Small Businesses To Adopt SaaS Model 

Listed in this blog are three principal business areas that are primarily affected by your IT pricing model’s choice.

1. Enterprise IT Operations

In the past, launching a new IT project required considerable hardware and software investments. Sometimes, it also needed months of planning and execution to get it right. Today, businesses demand faster solutions that will allow them to launch an IT project on the go. It can be facilitated easily by collaborating with an agile IT services provider.

A subscription-based model means that you will need to pay upfront for receiving the services, be it cloud solution or on-premise. Some vendors also allow customizing the features in their subscription models so that you can decide which elements you will need to optimize the IT operations of your company. As the costs are determined based on the length of the subscription, long-term plans often mean lower business costs.

On the contrary, the consumption-based IT model allows you to pay for the services you use. While this can be a good option for those who have trouble keeping their IT systems updated with software updates and patches, it will need you to cherry-pick the required tools and technologies every time you want to launch an IT project. So it is vital to choose an end-to-end IT solutions provider when going with the consumption-based pricing model.

Read more: Infince – A One Stop Technology Solution for Small Business 

2. Running Workloads

Working with a reliable IT services vendor that will take care of everything from equipment maintenance and on-site configurations to training and support for your in-house team is always the best choice to stay ahead of competitors. That’s what Infince does for its customers. Infince’s technical concierge allows businesses to access IT support via phone, email, or live chat. The concierge helps you resolve the problem either by yourself or by arranging for a technician, depending on the challenge’s complexity.

When the IT vendor manages everything, a fixed recurring invoice can lead to better savings than paying every month. As subscription-based models are evolving, it gives you greater control and flexibility when choosing IT plans.

It also means determining your workload requirements adequately before choosing a pricing plan so that you can avoid all kinds of risks and keep a check on the costs. You can also use both public and hosted private clouds as per the plan to explore better opportunities to develop enterprise applications and services. Meanwhile, if you go with consumption IT plans, you can easily and quickly scale the IT resources on your terms and effectively run the workloads.

Moving between public clouds and on-premises setups can also be much cost-effective when it is consumption-based pricing. Enterprises can easily choose the business-critical applications necessary to improve performance or deal with any latency issues. Likewise, it can also be beneficial to pull back the workloads with highly sensitive business data that cannot be left off-premises.

Read more: How can modern IT management software empower companies to be more agile? 

3. Capacity Planning

IT capacity planning needs companies to evaluate their resource utilization, workforce needs, and application usage before buying the servers, storage, and network infrastructure from a vendor. In this case, using a subscription-based service works out because businesses can have a predictable expense to manage their revenue stream. Moreover, subscription models also save on the costs of full purchases to gain access to the IT tools required to cover their demands.

On the contrary, the consumption-based model, or the pay-as-you-go approach, allows organizations to make an immediate purchase for their unplanned IT decisions. This can help deal with sudden demand peaks that cannot be managed with the existing infrastructure. This also means that those who are not adept with capacity planning can benefit from consumption-based IT pricing strategies. A reliable vendor can also help you determine future capacity requirements and see if the resources are enough to meet those upcoming demands.

A subscription-based model can be a boon to businesses that need an all-in-one platform for their enterprise needs. For instance, Infince offers a vast pool of features to support the business’s changing needs for fixed pricing. Customers can also personalize the plans with added resources to match their current and planned needs, which will lead to better operational efficiency and productivity.

Read more: 5 Points To Consider While Choosing Your Enterprise Collaboration Software 

Selecting the right pricing model 

Choose consumption-based IT model, if you:

• Prefer maintaining a more agile business operations approach
• Need to shift too often from public cloud to on-site system
• Cannot determine future peak demands precisely
• Want scalable IT resources for unplanned potential workloads
• Do not have dedicated personnel or the resources to manage any software updates or IT maintenance work

Choose subscription-based IT model, if you:

• Need a greater level of control and flexibility over your IT plans
• Prefer to have a predictable monthly expense
• Have the capacity planning done right based on the predefined budget
• Do not want to look for the required tools and technologies every now and then for new IT projects
• Want a comprehensive solution for managing everything from IT systems configurations to training and support

Choosing an all-in-one business management solution can help you become flexible and responsive to meet the customer demands and ensure optimal growth for your business in today’s competitive environment. The final decision to go with usage-based models or subscription approach should be based on your business’s actual requirements.

Want to know more about the flexible pricing plans offered by Infince for businesses of all sizes and capacities? Contact us! 

Benefits of Implementing IT Assets and Inventory Management Software

During 2020-2024, the IT Management software is predicted to grow at a value of over USD 353 Million, with a 7% CAGR year over year. These estimates were from the pre-COVID era, which means that the growth rates could be accelerated now. In the new normal, workforce worldwide is undergoing a seamless transition from desk-based jobs in the office to work from anywhere culture. Fueled by the pandemic’s necessity, remote working from home became a mainstay for professionals in almost every country that bore the pandemic’s brunt. With this culture becoming mainstream, there is an essential requirement for two major components for succeeding:

1. Flexible Enterprise IT Policies

2. Flexible IT Asset Management Software

Flexible enterprise IT policies are needed to ensure that employees are readily connected to the organization’s technology ecosystem from their home networks without facing any issues.

Flexible IT asset management software is needed to accommodate and manage the entire spectrum of IT assets that are now distributed between employees’ offices and homes.

Read more: 4 Tips To Attain Success In The New Normal Remote Work Environment  

Once a strategic enterprise IT policy is in place, the next important thing a business needs for enabling a seamless remote working culture is efficient IT management software. Such a platform would allow easy control and management of an organization’s IT assets. Companies often rely on outdated IT inventory management software or manual spreadsheet-based mechanisms to organize their crucial assets. These will increase overhead and lead to utter chaos when the business faces disruptions on scales as massive as the COVID-19 pandemic.

Benefits of having a Modern IT Inventory Management Software

With more companies expected to have a hybrid model of work in the future, employees may get the privilege to decide whether they want to work from the office or home. In such a mode of operation, having powerful IT management software can empower organizations to achieve agility in their operations. Let us examine the top 4 benefits that can be realized when an organization deploys a modern IT inventory management software:

Read more: Top 5 Productivity Tools Every Small Business Needs Today  

1. Manage IT Hardware

An organization’s IT hardware includes components ranging from small network hardware to servers, data centers, and intelligent sensors that are used to aid work. It is vital to enable secure and seamless access to each of these assets when authorized employees need them. Also, there is a need to manage every hardware’s lifecycle from procurement to installation, deployment, maintenance, and retirement at correct intervals of time to maintain a sustainable IT environment for your staff.

2. Manage Devices

With digital being of paramount importance, every business will require employees to have some form of a computing device to be with them for official purposes. In most cases, it will be a desktop PC or laptop, or it could be smartphones with dedicated company apps for work management. Additionally, there will be a host of supporting devices such as printers, webcams, projection devices, etc. It is essential to keep a record of who has access to what to ensure that costly IT assets are not lost or misplaced.

3. Manage Software Licenses

Irrespective of the business sector that a company operates, there will be a range of software products that their employees would use to work better. It could be productivity apps, HR software, digital storage, enterprise work support apps, etc. The IT team will have a hard time administering licenses to employees who need access to different software at different times to progress in their work schedules. With robust IT Assets management software, they get the required dashboards to view, control, and administer licenses to cloud-based or on-premise software used within the workplace.

4. Manage Data

In the digital economy, data is the King, and this notion works in the operational side of businesses. When organizations deploy more software or platforms to empower their employees to work better and serve clients faster, these applications will generate a vast gamut of data daily. This data fuels in-depth analytics and yields insights on improving productivity, better allocation of IT and human resources, optimizing costs, etc. A modern IT management software can handle enterprise data as an IT asset and help companies build internal data workflows and processes to ensure that the data is put to fair use and ROI is derived faster.

Read more: How IT Teams Can Prepare to Support Remote Workforce During COVID-19  

A modern IT management software can help businesses realize untapped potential and value from their IT infrastructure. As we have broadly covered in this blog, enterprises of all sizes have an opportunity to make their entire business’s digital backend more flexible to support employees when they want to work from anywhere. This will significantly improve the organization’s preparedness for future disruptions similar to the COVID-19 pandemic. If your organization is on the lookout for a comprehensive enterprise management software to manage your digital landscape, get in touch with us to see why Infince can be the ideal solution.

Infince to sponsor a virtual conference organized by the Digital Workplace Experience!

With digital work culture on the spur, business leaders worldwide are striving to excel within the new norms. To help enterprises overcome remote work challenges, and provide them with insights on unlocking new business opportunities in this realm, Digital Workplace Experience is organizing a series of virtual conferences for enterprises worldwide, from the 11th of February, 2021. Infince is the keynote sponsor of the conference! 

The event promises inspiring talks from innovative and well known Business Thought Leaders, giving away tips and secrets of predicting challenges before they occur. Infince will also exhibit its virtual booth to illuminate business leaders with technology that enhances collaboration, communication, data security, as well as eliminate the many challenges prevailing in today’s business world.

The conference aims to bring together thousands of enterprise executives to share their real-world company culture, employee experience, and digital workplace platform challenges. Business leaders from across the globe are welcome to attend the series of events which includes talks, in-depth workshops, insights into the world’s best digital workplaces, and candid case studies to enhance business leadership qualities and skillsets.

Digital Workplace Experience is gathering together the world’s most influential companies and intelligent workplace leaders to sponsor the events. Infince, which is a unified business management platform, aims at simplifying remote work with upbeat technologies. Sharing the similar objective of assisting businesses from around the globe with a unified business management platform that redefines how office-work tech is provisioned for today’s business, Infince is honored to be a part of this virtual conference as the keynote sponsor.

About Infince

Infince is an all-in-one collaboration platform that redefines the enterprise cloud by bringing together all the IT resources needed for an organization and its workforce to operate from anywhere. Infince offers customizable dashboards with smart tiles for data visualization, a full complement of collaboration apps and productivity tools, and a curated business app marketplace. It also lets business owners control their information assets through a single admin panel, with minimal effort. The platform also offers customizable websites, business emails, a company-branded mobile app, and more, delivering a competitive edge to business users. 

Infince is a flagship product of Fingent, a global IT company providing strategic IT solutions and services for complex business problems. 

Benefits of Monitoring Your Virtual Desktop Infrastructure in Real-time

As more and more companies send their workforces to operate remotely, the IT market is witnessing a surge in demand for VDI (Virtual Desktop Infrastructure). The development of the high-performance network 5G and next-generation computing devices make VDI an integral aspect of cloud computing today. 

For those who are not familiar with VDI, here is a simple definition. Virtual Desktop Infrastructure (VDI) refers to the technology that employs virtual machines to manage virtual desktops. It hosts virtual desktop environments on a centralized server so that they can be deployed immediately upon request by end-users. It differs from desktop virtualization in the sense that VDI can be both persistent and non-persistent.  

Desktop virtualization is a general umbrella term that covers any technology employed to break-up a desktop environment from the system hardware that is used to access it. While Virtual Desktop Infrastructure can be considered a type of desktop virtualization, VDI can be implemented in multiple ways like managing remote desktop services.

Read more: How IT Teams Can Prepare to Support Remote Workforce During COVID-19 

How Virtual Desktop Infrastructure Works

Virtual Desktop Infrastructure uses a hypervisor to separate a server into different virtual machines that have the capability to host virtual desktops. These virtual desktops can be accessed by end-users remotely from their devices, while the host server will do all the processing and manage the allocation of resources. VDI can also have software-based gateways to let users connect to the appropriate virtual desktop environment securely.

In persistent Virtual Desktop Infrastructure, users connect to the same virtual desktop environment every time they access it. This makes it easier to customize the desktop for their specific needs, such as a personal physical desktop. In non-persistent VDI, users connect to generic virtual desktop environments, and there is no need to maintain any customized desktop environment between sessions. This allows companies to manage their resources effectively with a large set of employees that do not need a tailored desktop.

Key Benefits of Virtual Desktop Infrastructure

In the modern-day scenario, VDI can help businesses overcome the challenges that legacy systems posed. This can be in terms of user mobility, ease of access, security, flexibility, and performance. Organizations can now use hyper-converged infrastructure to facilitate greater scalability and high performance at significantly low costs. 

Although VDI may seem a bit complex to some businesses, the enterprise adoption of Virtual Desktop Infrastructure can benefit the company.

1. Effective Centralized Management

VDI works based on a centralized format, which allows the IT team to update, patch, or configure multiple virtual desktops within the network quickly.

Read more: Top 4 Advantages of Centralized IT Administration for Your Business 

2. Seamless Remote Access

VDI lets users connect to the virtual desktop environment from any location using any device, making it more flexible and convenient for different teams to collaborate on a project.

3. Better Cost Savings

VDI handles all the processing tasks at the server level, which keeps the hardware requirements for end-user machines in check, leading to better cost savings for the organization.

4. High-end Security

VDI manages data on the server, making it easier to protect sensitive enterprise information with high-end security features rather than managing security at multiple endpoint devices.

5. Superior Performance

VDI can be used in all kinds of business scenarios as it allows deploying virtual desktops for end-users on-demand efficiently, thereby boosting the remote workforce’s performance.

Virtual Desktop Infrastructure is also ideal for organizations that have BYOD policies in effect. As the centralized server will handle all the processing jobs, VDI can accommodate a broader range of devices while maintaining endpoint security and data integrity. However, managing VDI involves dealing with an extreme level of complexity. So, there could be many scenarios that will create challenges for the company.

Read more: 5 Ways Virtual Private Server Make a Difference to Your Business’s Digital Future 

How Virtual Desktop Infrastructure Monitoring Helps

The most common challenges in employing VDI are:

• interruptions in the network connection, 
• poor user experience, and 
• issues related to functionality. 

Troubleshooting virtual desktop environments can be overwhelming for the IT team. So, using Virtual Desktop Infrastructure monitoring tools is a viable solution.

VDI monitoring refers to monitoring, reviewing, and managing the functions, operations, and performance of the Virtual Desktop Infrastructure environment in an organization. It allows easy implementation of troubleshooting steps while facilitating security appraisal and better performance management. Nonetheless, VDI monitoring involves dealing with several processes and methodologies across the virtual desktop environment endpoints and the hypervisor layer, making it an intricate and extensive process.

VDI Monitoring: Setting Up the Objectives

Virtual Desktop Infrastructure monitoring uses a dedicated application or a virtual monitor to manage its operations. This allows the system to track user activity, operational status, security features, resource allocation, and more at every layer of the VDI. This makes it essential to define the monitoring platform’s objectives to effectively address all the problems related to operations, connectivity, and infrastructure. In general, the VDI monitoring tool should:

• Provide the necessary insights on all the levels of the VDI, including the hypervisor, virtual machines, and software-based gateways
• Provide extensive visibility of the networks, routers, communications links, servers, and applications of the platform
• Provide reports based on these levels of visibility to resolve the identified problems in the infrastructure or general platform

VDI Monitoring: Choosing the Tools

Selecting the tools for Virtual Desktop Infrastructure monitoring relies on the nature of the problem. Some VDI monitoring tools are designed to address the server-side issues, while some focus mainly on the client-side issues. Nevertheless, VDI monitoring should be based on a broader outlook of problems at every level of the infrastructure and the platform. Typically, VDI monitoring tools can be classified into three groups:

• Management and monitoring tools from VDI solutions providers that work on a licensing scheme and are more administration oriented
• Tools specially designed to review, monitor, and manage VDI platforms, which support the development of a hybrid structure for problem resolution
• General-purpose monitoring tools that cover VDI projects and allow organizations to evaluate the performance of the platform based on varied metrics

Ensuring Success

To ensure successful Virtual Desktop Infrastructure monitoring and guarantee optimal performance, it is vital to choose a reliable VDI monitoring tool packed with powerful features to track every aspect of the virtualization platform, network, applications, and server. Simultaneously, IT teams should be trained in employing VDI architecture, its various transactions, and elements. IT teams should also possess the technical knowledge to monitor the VDI in real-time to ensure that all the operations continue running smoothly.

Infince, a remote work platform, empowers your remote teams with access to their digital workspaces through powerful, secure, and flexible virtual desktops, anytime. Focus on your business, while we take care of the setup and maintenance of your virtual desktop infrastructure (VDI) and applications. Get in touch with us to learn more. 

“If everyone is moving forward together, then success takes care of itself.” – Henry Ford.

Team collaboration is the main element in a business that spurs innovation, develops creativity, enhances productivity, and boosts employee satisfaction. When individuals come together openly, all the processes and objectives become more streamlined, steering the team towards a better success rate of achieving a common goal. A collaborative atmosphere makes each team member a potential resource or a tool that other members can rely on to make better decisions. This healthy employee relationship is what makes a company anticipate better business performance and productivity.

Team collaboration has always played an essential role in ensuring business growth. Post-pandemic, it has become indispensable to unite your employees and overcome the work silos that remote work culture has spiked. Setting up effective team collaboration in your organization requires proper planning and strategy.

The inevitable role of a team collaboration software

For creating an impactful collaborative environment, you may want to make use of team collaboration software like Infince. A team collaboration tool comprises all the essential features and functionalities needed to enhance your organization’s teamwork. 

For instance, Infince facilitates quick and streamlined communication among employees through live-chat, video calls, and virtual meetings, a crucial factor in improving teamwork.

Read more: 6 Ways Online Collaboration Software Helps Manage Your Virtual Team 

As far as improving your team’s collaboration strategy, you can consider these tips in 2021. 

1. Combine innovative ideas

In addition to bringing ideas and plans to the table, a project manager is also responsible for weaving in their teams’ suggestions, ideas, and objectives to achieve a perfect amalgamation. A project involving complexity and multifaceted elements require agile policies, including innovation from all stakeholders and parties to achieve goals. Real-time data availability helps participants comprehend and differentiate between advantageous and disadvantageous actions and instantly make amendments. It implies that successful team collaboration combines the most-suitable ideas and the promptness of being adaptive and flexible.

2. Everyone must have a say

Effective team collaboration is an art that requires filling the gaps between differing ideas and transforming them into feasible solutions. A collaborator needs to be an active listener to get to the root of an idea or proposal. Listening patiently to everyone with a stake in the outcome is inevitable to map the course better. When everyone has a voice in the room, it becomes easier to confirm and clarify the information shared and discuss the details in real-time. This way, a great collaborator can respond effectively when all participants’ suggestions have been duly heard.

Implementing this strategy for team collaboration is very important as team members want to feel valued and be ensured that they are more than just employees.

3. Create an energetic environment

An ideal collaborator must ensure that everyone is working with enthusiasm. For this, they can stimulate motivation and energy into a team meeting or group conversation by allowing the team members to share their ideas and suggestions. A collaborator must always appreciate team members who play their part well. Criticisms should be polite and thoughtful and help employees realize their role and its significance in making the project successful.    

Issues that need attention should be discussed in such a way that the discussion motivates the team. The most vital asset of a successful project is a team that collaborates well.  

4. Sustain a friendly atmosphere

As a collaborator, you must always be open and available to suggestions as you never know from where you may get that million-dollar idea. Not only this, but a friendly atmosphere is also vital for building trust among team members. When employees feel confident and comfortable to share their opinions and concerns, it becomes easier to make workplace relationships successful. Keeping your door opens to new suggestions, accomplishments, and thoughtful criticisms empower the team collectively. This practice leads to healthier teamwork, better trust, quick problem-solving, and eventually enhanced business performance.

Read more: How Successful Leaders Engage Employees Using Modern Business Communication Tools like Infince 

5. Transparency brings excellency

An effective collaborator is not concerned with roles and titles as much as they are with the results. When a group member brings a sound suggestion to the table, the collaborator should always give full credit to the team or individual to motivate them.

Besides, an effective collaborator should share information and define expectations throughout the board. Such transparency in communication allows team members to trust the company for keeping things apparent. When the required details are shared with the team, it brings a sense of workplace community, augmenting the spirit of collaboration among employees.

6. Work should feel like fun

A project or a company tastes success when trust, motivation, and morale are high among the employees. Organizations need to motivate team members by organizing team outings, dinner parties, games, and events that help build strong connections between various departments. 

Building such a fun and friendly atmosphere among team members fosters a sense of accountability that goes past schedules and deadlines.

7. Rise above inflexibility

Just like the joined blocks that make up a building, team collaboration builds up a workplace. Although workgroups are known for tending to the silo, modern workplaces function well when employees have the freedom to work without boundaries. Instead of working individually, foster team collaboration to ensure that all the members are accountable for their participation.

Effective team collaboration in business ensures that individuals realize their value in helping a company achieve the desired objectives collectively. Team collaboration helps transform a business environment into an atmosphere that makes employees feel like family.

Read more: 5 Points To Consider While Choosing Your Enterprise Collaboration Software 

Benefits of integrating Infince team collaboration software

• Infince offers enhanced data security by ensuring data privacy through advanced firewalls, virtual private servers, and encryption-based access.
• Reliable support through various communication channels like phone, email, and live chat helps companies determine the appropriate solutions.
• The zero-coding feature of Infince allows you to set up a domain, mail server, website, and business applications in no time.
• No hidden charges if you ever wish to increase your server capacity and data storage.
• The user-friendly interface allows you to carry out tasks quickly and uninterruptedly.

Read more: 5 Features of Infince that will Transform The Way You Work 

Whether your business needs to build an IT infrastructure or requires specific apps for team collaboration, Infince helps you get the desired business tools and software to achieve your objectives. Get in touch with our expert to understand how Infince can boost team collaboration at your workplace.

How Infince’s Online Collaboration Software Facilitates Effective Business Communication

Effective communication plays a significant role in business success. Having proper business communication channels means having a highly-engaged workforce, which boosts employee morale, performance, and productivity, leading to higher returns. Employing robust business communication tools will enhance communication within your organization.

The importance of ensuring seamless communication between the team members can be felt more deeply at present, as every industry is shifting toward a more remote-friendly work culture. Hence it is essential to have a reliable online collaboration software that offers all the features for improving employee engagement and productivity. With an all-in-one collaboration platform, enterprises can facilitate effective employee communication and address many existing gaps in their productivity and work environment to achieve better revenue.

Read more: 3 Ways a Workplace App Helps Manage Your Business During COVID-19 

The role of business communication tools in today’s work culture

Business communication can be defined as the process of “exchanging information to promote an organization’s goals, objectives, aims, and activities, as well as increase profits within the company.” Effective business communication also implies how the management and employees interact to realize the company’s goals while focusing on improving organizational practices and reducing errors.

Enterprise collaboration software allows businesses to keep the communication channels open for better teamwork between different company departments and between the management and employees. Organizations can use business communication tools to generate new ideas, find solutions for specific problems, make proposals and sales plans, identify the right marketing strategies, reach agreements, and execute the decisions.

Read more: 6 Ways Online Collaboration Software Helps Manage Your Virtual Team 

Advanced online collaboration software like Infince comes with features to capture various forms of data to track sales performance, monitor employee productivity, analyze your marketing campaigns’ performance, and more. It results in better collaboration between the teams and helps foster a work environment that motivates everyone to achieve better results.

How to make the most of enterprise collaboration software

By integrating an all-in-one online collaboration platform in the company work culture, you can stay on top of the employee engagement problems, recognize any communication gaps, get instant feedback from employees, and predict your workgroups’ changing needs. 

Below are some ways to leverage the maximum potential of business collaboration software and ensure superior employee engagement.

Read more: 10 Benefits of Using Business Communication Apps to Future-Proof Your Company 

1. Keep your team aligned with your mission

Defining your company’s mission and values to your team members will help them provide sincere feedback on how they feel about that and play a role in achieving the business goals. You should also answer any questions they have and keep the channel open for discussions. Encourage a free exchange of ideas, which you can incorporate for making future decisions. At the same time, keeping your employees aligned with the objectives will make them feel more valued and lead to better productivity.

2. Plan strategic initiatives with your team

You need to express the strategic initiatives of your organization clearly with your team and ask them to provide any inputs and ideas that they may have. Real-time collaboration software can help you plan the strategic initiatives alongside your team, ensuring that everyone is on the same page and understands what they need to do to achieve those goals. Likewise, it will also ensure that your employees brace themselves for the upcoming changes in the company’s direction that may affect their work.

3. Create a dedicated two-way communication channel

Listening to your employees is very important to ensure that you have a flawless two-way communication channel in your organization. Just as you deal with your customers’ grievances, you should make sure that you address the problems cited by your employees. Following a feedback system and encouraging employees to express their views during team conferences can help you gain valuable insights into your company’s work culture. It will also enable you to identify any roadblocks that affect productivity. 

Advantages of choosing Infince for business communication

Infince is an all-in-one enterprise collaboration software that allows you to maintain a competitive edge in the industry with innovative features. Unlike the usual business communication tools, Infince offers you a complete suite of productive features to ensure effective collaboration between your employees and the management and do a lot more.

Read more: 5 Features of Infince that will Transform The Way You Work 

1. Streamlined communication with live chats

It is possible to miss out on important messages when you communicate through emails, especially if they have multiple recipients or long threads. Infince solves this problem by allowing you to communicate through individual and group chats. You can also share local files through the live chat for real-time collaboration.

2. Seamless team meetings with audio/video calls

Video meetings can quickly eliminate communication gaps, due to which most online collaboration software mainly focuses on offering video conferencing features. Infince goes a step further by providing group or one-on-one audio/video call options with file-sharing capabilities and high-end security features so that you can enjoy enhanced business communication.

3. Improved collaboration with online office tools

Infince gives you access to a wide range of online productivity tools to make employee collaboration simpler in your company. You can easily access these office tools to manage your company data in various forms and collaborate with your employees on the go for realizing efficient results.

Read more: An 8-Point Checklist to Enhance The Modern-Day Digital Workplace 

You can also get many other functionalities with Infince that make business communication effortless while allowing your employees to be more productive and achieve the company goals quickly. As employee engagement relates to your team’s level of commitment and their connection to your company, such an all-in-one enterprise collaboration platform can be a critical driver for your business success. Contact us to explore Infince further.