Teamwork is always the underlying element for business success, now more than ever, considering today’s remote working environment. The remote work revolution has caused companies to increasingly let their employees work from home, requiring geographically diverse team members to work in unison to attain corporate goals. 

So, why is remote collaboration important? 

74% of Fortune 500 CEOs expect to reduce their office space, thanks to anywhere working. Remote work calls for seamless collaboration among teams, and the digitalization of business processes endows companies with remote work capabilities. Remote collaboration is essential because it can:

1. Increase productivity, 
2. Optimize workflow processes,
3. Strengthen team relationships,
4. Help manage projects better, and
5. Improve communication.

A robust virtual collaboration environment must be in place for remote work to be productive. Your business needs the support of a smart digital workplace solution integrated with efficient collaboration tools to enable its dispersed team members to seamlessly share data to meet goals faster. 

What are collaboration tools?

Remote collaboration tools are the different kinds of software and services that allow your geographically diverse teams to work together to meet business goals. They eliminate the limitations of geographical locations as impediments to teamwork and equip your team members with the right capabilities to work in conjunction with each other to complete projects. You need a suite of various collaboration tools integrated into your digital workplace platform because they bring diverse benefits to the table.  

Read more: How A Collaboration Software Can Improve Productivity

A Few Benefits of Remote Collaboration  

1) Increases productivity   

Productivity is vital to increasing profits and efficiency. A productive workforce is a key to sustained business growth. Your remote employees have more time saved by eliminating unnecessary commutes, which can be effectively used to complete tasks faster. Likewise, virtual meetings consume less time than face-to-face meetings. In short, remote work helps your employees save a lot of time which they can productively use to complete their work faster and smarter.

2) Eases problem-solving

Collaboration enables diverse skill sets to come together to carry out tasks and address any challenges. Seamless sharing of knowledge can help resolve problems with more efficiency and address the blind spots, if any, with more ease, thus optimizing workflow processes. 

3) Allows freedom and flexibility at work     

One of the biggest boons of remote work is enabling your employees to enjoy more freedom and flexibility at work. The employees have ample time to accommodate their personal and professional lives while clocking the required work hours and completing tasks on time. This serves to ease work pressure and foster trust while leaving your employees more satisfied. 

4) Saves cost for both employers and employees  

Remote work relieves employers of the need to pay huge rentals for their office premises. Even in a hybrid environment, the physical premises of the office need to be retained only on a limited scale, thus saving huge costs which are otherwise incurred in the form of rents payable to huge commercial spaces. Remote work eliminates the costs of transportation, childcare, and work wear for employees, thus adding up to their savings. 

Thus, it is imperative for businesses to foster smart and effective collaboration among their employees to help the latter thrive in an increasingly digital working environment. Remote collaboration requires your teams to leverage technology to nurture communication among their members to work collaboratively to complete projects.    

Here are 5 Tips to Improve Remote Collaboration 

1. Set clear-cut goals and allocate tasks effectively

Your employees must be given a clear idea of the goals set. Removing uncertainty around the goals would help improve remote communication, increase productivity, and track the progress of projects. Set periodic milestones in well-defined terms, the progress of which can be tracked and displayed on custom dashboards to be viewed by the relevant persons.

2. Plan and schedule regular meetings  

Meetings should be set in a recurring pattern such that your employees get to know beforehand about it and plan their home and work life around it. Video calls and meetings, single and group chats can be done in real-time on digital platforms and made more fruitful by the data sharing feature of digital workplace solutions.

3. Set boundaries for communication 

Timelines should be set for communication which the teams should strictly follow to avoid false assumptions and misconceptions that could adversely affect team relationships and dynamics. Respecting the timeline for communication is important because the line between personal and professional lives blurs when working remotely and because diverse teams would be working in different time zones. The importance of the matter to be conveyed merits the type of communication that needs to be used, like email, instant messaging, phone calls, etc.

4. Create a collaborative environment by setting up multiple communication channels 

A torrential flow of data through a single channel of communication can cause the information to get lost and people to disconnect. Your teams need a digital platform that streamlines communication by dedicating separate discussion channels for separate tasks such that the right set of data reaches only the relevant personnel. Smart digital workplace platforms offer a multitude of avenues for effective communication among teams, like email, audio calls, one-on-one, and group video calls, individual and group chats, etc. 

5. Create custom dashboards for smarter data analysis 

Creating a custom dashboard on your digital workplace platform is the smartest way to track the progress of your projects. A smart, personalized dashboard simplifies data analysis and displays the right sets of metrics to the relevant people, thus giving transparency to the progress of tasks. Your employees get to stay on top of company updates and seamlessly share data through standard and custom tiles on custom dashboards designed exclusively to meet your unique business needs. 

Read more: How Can Organizations Profit More from Collaboration Software?

Effective remote collaboration thus improves productivity and builds healthy relationships among your employees while keeping them engaged at work. Businesses must embrace smart digital workplace solutions to make them future-ready and create a smart digital working environment for their remote employees. The challenges of cloud technologies are ever-evolving, and so are your business needs. A smart digital workplace solution like Infince would be your best buddy to promote smarter collaboration among your dispersed teams because:  

1. Its feature-packed collaboration apps affect smarter and streamlined communication among your teams. 
2. The employee directory on the platform lists all details of your internal and external contacts, allowing you to initiate a call, chat, or email directly from the directory.
3.  You can choose the right collaboration application from our extensive collaboration suite to help your employees connect better with remote team members and work together to meet goals.  
4. Individual and group chats can be made more meaningful through seamless and secure sharing of files.
5. Build trusted relationships through the multiple communication apps integrated with the platform.
6. Leverage centralized data using custom tiles on multiple dashboards.

Infince is the one-stop digital workplace solution that can make your business future-ready with infinite scaling-up capabilities to meet the ever-evolving challenges of the digital ecosystem. Get in touch with our experts to know more. 

A digital workspace is the virtual equivalent of your individual workstation. It is an integrated technology framework that leverages evolving technologies to enable you to work online by providing and managing a hoard of features like apps, data, task management functionality, desktop delivery, etc., on any device, anytime. Global Workforce Study 2021 by BCG and The Network says 89% of the respondents expect their jobs to be partly remote when the pandemic ends. So, remote work is here to stay, fully or partially. 

The pandemic caused businesses worldwide to quickly adopt digital workplace solutions to prevent disruption to their workflows. What started as a move triggered by the force of circumstances later proved to be so highly productive and beneficial that most forced adopters became strong advocates of digital technologies. Adopting a digital workplace solution is the first step toward creating a digital workspace. 

Read more: 6 Tips To Guarantee Data Security in a Digital Workplace      

Essential features of a digital workspace    

1. App and desktop virtualization to provide seamless access to your remote workforce
2. Secure and hassle-free access to SaaS apps in one place
3. Easy and seamless file sharing
4. Content collaboration tools to let teams create, edit, review, and post content that can be accessed by the right people
5. Automated workflows that save time and man-hours
6. Unified endpoint management of all devices by a central management console 
7. A single sign-on that provides your employees quick and secure access to data and apps  

You can improve the productivity and efficiency of your remote workforce by choosing the right kind of digital workspace with task management functionality that matches your business needs. Hewlett Packard Enterprise defines a digital workplace as “ a virtualized form of the traditional, in-person office environment, where many elements of collaboration and productivity are performed through some combination of digital applications, cloud computing, and other technology”. 

A digital workplace solution leverages cloud technologies to integrate all the apps and services required for the internal operations of your business on a single platform so that your remote teams can seamlessly access and share data in a secure environment. Companies create unified environments to enable seamless collaboration among their systems.  

So, what is a unified environment?

A unified environment or platform is an efficient, effective, collaborative, and scalable ecosystem consisting of people, systems, and data that work in unison to meet business goals. It enables seamless collaboration among teams and offers secure data access, independent of device and location. 

Salient features of a unified platform  

1. Secure and hassle-free exchange of data between systems and apps.
2. Seamless collaboration among teams across geographies.
3. Central and controlled access to data across all access points.
4. Scalable to accommodate the changing needs of your business. 
5. Enhanced security and protection against data breaches. 

Thus, unified platforms have multiple features that help employees improve productivity and meet goals. The pandemic-induced lockdowns and new health protocols have paved the way for increased adoption of remote work among businesses worldwide. The BCG Employee Sentiment Survey 2020 reports that 75% of the 12000 surveyees are able to maintain or improve productivity on individual tasks, while 51% confirm being able to maintain or improve productivity on collaborative tasks. As working from anywhere is becoming the new pattern of work, companies are increasingly embracing digitalization to overcome the challenges of an ever-evolving business environment.  

Read more: Ensuring Digital Wellbeing With The Right Digital Workplace Platform!

So,  how does a unified environment promote remote work? 

1. Provides a central hub for all business processes, thus eliminating the need to switch between apps to get work done. Multiple modules are integrated on the centralized platform, which can be accessed on dashboards.
2. Allows users to create their own workflows sans coding. Workflows can be reconfigured or changed to meet changing business objectives.
3. Offers flexible integration of apps and data. Data updates are synchronized across all tools, thus breaking silos to enable all pervasive integrations.
4. Uses dashboards for smart reporting. Smart dashboards simplify data analysis and help track and report KPIs and other metrics.  

Digital workplace solutions thus bring together people,  processes, and cloud technologies to deliver secure, efficient, and enriched employee experiences across multiple devices and geographies. They come endowed with a host of features to help your remote teams work smarter for your business growth. 

A smart digital workplace solution will have an extensive suite of collaboration apps to help you connect with your teams faster and smarter to meet your goals. It will help you streamline communication through a series of channels like email, live chats, easy file sharing, individual and group audio/video calls, etc. Above all, you can centrally control your entire IT assets from one place and manage your information assets with ease and security. You can even leverage private business IT infrastructure custom-built to meet your end-to-end needs for enhanced security. 

If you are looking for a digital workplace solution that unifies all your business tools to increase your employee productivity, Infince would be your answer. The curated marketplace on the platform includes apps from multiple vendors to meet all your business needs. And what’s more, our experts can guide you through adding custom apps to the platform to increase productivity and improve the experiences of your employees. Whether creating documents, handling emails, scheduling events, or managing tasks, Infince’s vast library of productivity tools will help you accomplish your day-to-day activities easily and raise your workforce efficiency. 

Get in touch with our experts or take a demo to know more.   

Digital transformation leverages cloud technologies and modern processes to enable businesses to operate faster and more efficiently. As a result, applications are increasingly moving out of data centers to cloud-backed networks to help businesses work smarter and more collaboratively. Once you drive your applications to the cloud, the service provider will henceforth manage your IT infrastructure, thus relieving you of the complexities of managing your own IT assets. As a result, your employees get to work from anywhere, accessing data on devices of their choice. Digitalization of your business operations ensures seamless IT infrastructure management from one place. When you move your workloads into cloud-backed virtualized networks, it is imperative to adopt new technologies to secure your data. 

Read more: All You Need to Know About Dashboards and Data Security

Why is securing solutions essential for digital transformation?

Your remote employees use their personal devices to access various apps in the cloud, including multiple collaboration tools, to access data on your corporate network to get their work done. This calls for the adoption of enhanced security measures across your network to safeguard your data. Embracing security transformation is essential for successful digital transformation.

So, what is security transformation?

Security transformation refers to the integration of security, combining all aspects of digital technologies to operate your business securely once you embrace digitalization. Integration of security protocols would radically change how security is architected, deployed, and operated to safeguard your data. Therefore, it is crucial for you to choose the right digital workplace solution that suits your business, with capabilities to integrate additional security patches for added security. 

A few tips to secure your solutions to shore up your digital strategies 

1. Ensure password protection rules are in place. 

Strong passwords protect your data against breaches and cyber attacks. Ask your employees to update their passwords mandatorily. They should be taught to create strong passwords and remember them too. 

2. Consolidate all tools on your digital workplace solution to get a single view of your network.  

Creating a single view of your IT infrastructure by integrating tools from multiple vendors will offer control and visibility in one place. 

3. Implement regular security updates

As any connection to the Internet is susceptible to cyber attacks, you should always be prepared to defend against such threats by fortifying your IT assets with security patches and enhancements.

4. Install Virtual Private Network (VPN) for all connections

Networks are more susceptible to cyber attacks as they often have just the protection of generic security measures alone. Make sure your office locations have the added protection of VPN connections. Your employees who may connect through public wi-fi services should be instructed to use the VPN service mandatorily. 

5. Leverage the security features on your digital platform     

Optimize the existing security features on your digital workplace solution to safeguard your data. 

6. Build a multi-layered defense to fortify your current security

Integrate more security solutions, if necessary, to fortify your IT assets.  All your employees and partners who have access to your systems need to be educated on the added-on security protocols to protect your information assets and optimize your cyber security measures. 

Read more: Transform your Data Sharing Practices to Win Customer Trust?

Thus, it would be best if you had adequate measures in place to facilitate the secure operation of your business, to let it remain vigilant against potential cyber-attacks and resilient too, should such attacks happen. Analyze the value of your information assets to assess the potential threats that may occur to them clearly. Your partners and other external players who have access to your critical data should be asked to submit security and audit reports regularly to keep track of the efficacy of your security measures. If you are looking for a smart digital workplace solution that can be scaled up to safeguard your valuable data, Infince would be your answer. 

How does Infince help boost digital security?

Infince can help secure your valuable information assets in a number of ways by offering:

1. Private business infrastructure custom-built to meet your end-to-end needs for improved security 
2. Data security options from multiple vendors, 
3. Scalable private virtual servers that prevent data sharing with third-party software vendors
4. Secure access controls through encrypted keys and strong passwords
5. Seamless and centralized IT management of your processes through a single log-in credentials
6. Secure file sharing through password protection and select edit access to further protect data from unauthorized access. 

Not just that. Get in touch with our experts or take an Infince test drive to know more. 

An intranet is a computer network comprising various operational systems and other computer services, created exclusively for internal communication and collaboration within an organization. What started as a powerful tool for effective top-down communication in an organization has now more value added to it as an efficient employee engagement tool. A more engaged workforce would be a more productive and a great asset to any company, constantly boosting its morale by remaining proactively connected across diverse geographical locations. 

This blog will take you through why intranet is turning increasingly essential and a few best ways to engage users on Intranet!

Importance Of Intranets 

Intranets play a significant role in creating a sense of belongingness among employees and motivating them to feel proud of their work. They also help align individual and company goals in an environment where their efforts are appreciated and valued. Employee engagement is vital to business success. One of the most common reasons for employee disengagement has been identified as ineffective internal communication or its lack thereof. An effective way to address the issue is by adopting an efficient digital workplace solution that comes with powerful intranet software. 

In a connected world where the pandemic has paved the way for work to be increasingly fully remote or hybrid, the intranet software on digital workplace solutions allows your employees across diverse geographies to connect and communicate with each other on devices of their own choice. 

Intranets come equipped with multiple features which can help your employees communicate better with each other, thus creating a culture of engagement. “Achievers Workforce Institute 2022 Engagement and Retention Report,” says that 41% of employees feel undervalued at their workplaces.  Underappreciated employees would be disengaged at work and are likely to increase the attrition levels. 

Employee engagement can be enhanced by adopting intelligent solutions and strategies. An intranet solution is an effective tool to keep your employees engaged and productive. You need to understand the intranet’s features clearly and what your employees need at work, be it for communication or carrying out their tasks, to enhance employee engagement on your digital platform. 

You can increase employee engagement on the intranet in a multitude of ways. Integrating the right elements the employees can access to carry out their day-to-day work will help improve intranet engagement.    

Read more: Game Changing Benefits of Intranet Software in Corporate Branding

A Few Ways To Boost Employee Engagement On Your Intranet:

1. Train your employees to use the intranet properly

The importance of the intranet should be communicated to all your employees before the rollout.  They should be adequately trained to familiarize themselves with all the software’s features. Recruits should be tutored to use the software’s various features as part of their onboarding process. 

2. Your digital workplace should be user-friendly and easily navigable

Adopt a minimalist approach while designing your intranet layout. Modern intranet software can be customized and configured to meet your business needs. Your intranet software should never be congested with unnecessary tools. Integrating the right tools alone would make it enticing to the eye while ensuring easy navigation, equally needed for enhancing employee engagement. Employee engagement is bound to increase when employees easily access the right information on the intranet.   

3. Create a content strategy plan

As intranet is an engagement tool that facilitates effective communication, the content generated and posted on it is very important and demands your attention. Your intranet must therefore have the capabilities to help your employees create content. Pre-built templates will help your employees post updates much faster and easier. Having a set of definite guidelines in place for creating content tags will ease search and navigation. Plan your content to post team-building write-ups to motivate your employees regularly. Also, seek the assistance of team leaders and other contributors to create good content for publishing in monthly reports and newsletters.

4. Use employee surveys and polls

Rolling out surveys and feedback polls is a sure-shot way to increase employee engagement on your intranet. Make sure to draft thoughtful questions on specific system areas and use the feedback to address any issues. Deliver surveys periodically to keep your employees engaged and use their feedback to improve your techniques and strategies regularly. 

5. Set well-defined goals  

Your employees must be given a clear set of goals right from the beginning to increase their engagement on your intranet. The transparency of intranet goals would give your employees a clear understanding as to why they are using the solution. This is vital to ensure the content created and posted aligns with the set intranet goals. Use the collaborative tools on the solution generously to assign tasks to your employees and ask them to share updates to record the progress of their work. Clear-cut goals set to improve internal communication, inter-departmental collaboration, and employee engagement should be conveyed to all team members across diverse geographies. 

6. Your intranet needs constant updation

The efficacy of your intranet heavily depends on the vigor and rigor of the content posted on it. Create an editorial calendar with engaging content that your employees can access and be inspired by. If your employees see the same old content on the intranet daily, they will eventually lose interest in logging in. The latest company news, fun-filled campaigns, and contests should find a place in the posted content. This would motivate your employees to engage proactively on the intranet platform as part of their daily work. Incentivize content creation to motivate your employees to create great content for sharing on the intranet. Intranet administrators must make sure to post industry-relevant write-ups on the platform.    

7. Include social activities on the intranet 

Remote work has left people longing for the social bonding they enjoyed with their colleagues during coffee and lunch breaks.  This can be addressed by adding team bonding activities and virtual hangouts on the intranet. Incorporating elements of appreciation like employee rewards, work anniversaries, and birthday celebrations would create a sense of belongingness and be valued in the minds of the employees.  

Read more: The Need for Seamless Business Integration in the Digital Era

A depository of all the vital information related to your business operations, a modern intranet gives relevant and engaging content to your employees. It also enables seamless integration with various third-party applications, from top collaborative suites like Google Workspace to social media apps and other tools. The cloud-based capabilities of intranet solutions render them reliable, secure, and flexible enough to meet the challenges of today’s enterprise requirements.  

Infince is an intelligent digital workplace platform that meets all the above requirements. Powered by an ever-growing library of collaboration and communication tools, Infince has the capabilities to keep your diversely spread teams positively engaged. A one-stop technology solution for all your business needs, Infince offers you multiple channels like audio calls, instant messaging, e-mail, video conferencing, individual and group chats, etc., to keep your employees engaged through relevant internal communication. Our ever-growing library of app marketplace addresses business needs across multiple industries. 

What more? Infince lets you seamlessly integrate third-party tools. Its custom dashboards and tiles help you stay posted on business performances and metrics at just a glance. Infince is a perfect solution to keeping your business transparent, connected, secured, and efficient!

Learn more about Infince today! Reach out to our experts or Sign Up for a Free Demo!

The COVID19 pandemic redefined the way people worked on a global scale! 

The McKinsey report “The Future of Work after Covid-19” says, “the pandemic accelerated existing trends in remote work, e-commerce, and automation with up to 25% more workers than previously estimated potentially needing to switch occupations”. 

Remote work necessitates companies to increasingly adopt digital workplaces to let their employees seamlessly access data from anywhere to get their work done. But how can you define if a digital workplace is effective, safe, and focused on the well-being of the employees? 

This article will take you through the top ways to monitor your digital workplace and keep it relevant!

Read more: How An Integrated Digital Workplace Solution Helps Mitigate Remote Work Hurdles

What Is A Digital Workplace And Why Do You Need A Digital Workplace Solution?

When your traditional or physical workplace turns digital, with everything you need for your work made available over the internet, it’s called a digital workplace. Digital workplaces are the smartest way to operate. But often digital workplaces give rise to security threats, clogged servers, misplaced data, and more such technology errors.

That’s when you need an apt digital solution, which eliminates all risks, and streamlines work digitally.

A digital workplace solution is a single platform that seamlessly integrates all the technologies required for getting work done, which include multiple apps, intranets, and portals. It consists of an all-encompassing, holistic set of multiple tools and environments needed for work made available on a single platform in an easily usable, logical, and productive manner. 

It is essentially a connected environment that provides employees access to all the data they need, independent of devices and geographical locations. Digitization of workplaces has enabled employees at all levels to communicate and collaborate in newer and more effective ways to form more productive relationships, thus serving to break down the silos at work and create employee experiences rooted in efficiency and growth.  

Remote work continues to be the preferred way of work for most employees post lockdown! 

The McKinsey study “What’s next for remote work: An analysis of 2,000 tasks, 800 jobs, and nine countries” says  “executives have indicated in surveys that hybrid models of remote work for some employees are here to stay. The virus has broken through cultural and technological barriers that prevented remote work in the past, setting in motion a structural shift in where work takes place, at least for some people”. 

Hybrid work allows employees to switch between work-from-home and the office depending on the demands their roles make on them. Remote work is here to stay, be it full-time or hybrid, a fact that has contributed heavily toward the increased adoption of digital workplace solutions. 

Digitization of business processes has caused companies to focus on leveraging technologies to increase employee efficiencies. Digital workplace solutions serve to streamline the internal operations of your business by segregating and analyzing vast volumes of data, and making it available at your employees’ fingertips, thus enabling them to work smarter and faster. 

Now, What’s Digital Wellbeing?

Digital wellbeing refers to the practice of leveraging data and technology to ensure the physical and mental wellbeing of your employees. Digital workplace solutions leverage technology and streamline data to help you attract and retain talent, increase productivity, and enhance employee experiences. Futuristic companies have come to realize that they should raise the levels of wellbeing of their digital employees to help the latter thrive in a stressful working environment. 

Read more: Driving Employee Engagement In Today’s Changing Work Culture!

A Few Strategies To Ensure The Wellbeing Of Digital Workplaces:

1. Limit screen time 

Digital workplace wellbeing focuses on reducing and optimizing screen time! 

A sample survey of 4000 respondents held in the UK found that 75% of the employees felt that reduced screen time would be good for their mental health.  

Streamlining the data, be it messages or emails, would save your employees from being bombarded with unnecessary data and reduce their screen time and stress levels. You need the service of a smart digital workplace solution to ensure this. 

A good digital workplace solution will make sure that the right data reaches the right people to avoid information overload. Effective collaboration apps can facilitate seamless communication and easy file sharing, thus serving to reduce their screen time. Employees need to access only the right data as and when they need it.

2. The personnel department must focus on human relations than human resources

Companies must cease to look at their employees as means to achieve economic success and consider them as ‘whole men and women’ rather than bundles of skills.  

Employee satisfaction and experience should be of utmost importance and their welfare, a primary concern to the leadership. Building employee welfare into the body of corporate policies would serve to create a sense of belongingness in the minds of the employees. The principle of the human relations approach focuses on making organizational members feel useful and vital to the company.  

Building custom dashboards on digital workplace platforms will let you keep tabs on your projects’ progress and employee performances,  thus enabling you to appreciate and reward good work. Sharing articles of motivation, events, quick games, and surveys through customized dashboards can help keep employees engaged and productive. Good employee experiences create a sense of belongingness and a feeling of being vital, leading to reduced attrition levels.

3. Create an environment of inclusion

Some employees might be wary of new technologies while certain others – like siloed teams – might see collaboration tools as a threat. It is imperative to ensure governance and compliance in place to train your employees at all levels in new technologies before deploying digital platforms. When diverse teams work together from different geographies in a digital working environment, it is the sense of inclusion that helps boost employee engagement. 

A digital workplace can be identified as an effective one only when it can be utilized by all. Thus, it needs to be simple and user-friendly, so that all employees can easily adapt to the new tools and technology. 

Read more: The Definitive Guide to Perfect Digital Workplace Solution

In Conclusion!

As mentioned above, digital workplaces are the smartest way forward for businesses. But it has its own drawbacks. However, these few glitches can easily be eliminated with the adoption of the right digital workplace solution. 

Infince makes a smart digital workplace partner that addresses the vital factors of engagement, diversity, inclusion, and belongingness among employees to help them meet the targets set much faster, in an employee-friendly environment designed to create great employee experiences.

With Infince, your employees can:

• Stay connected
• Work smart
• Make quick decisions
• Reduce work stress
• Maintain work-life balance well
• Stay engaged, motivated, and feel valued.

Know more about how Infince can drive employee wellbeing as well as improve efficiency in your organization. 

Sign Up for a Free Demo today!

A digital workplace is an integrated platform with capabilities to deliver and manage all the apps and data of your business operations in real-time, independent of any device or location. It is a virtualized form of the traditional, in-person office environment, where many elements of collaboration and productivity are performed through some combination of digital applications, cloud computing, and other technology. Digital workplace solutions gained more acceptance when COVID19 forced several businesses to allow their employees to work remotely.  

So, what is an ‘intelligent’ digital workplace?

An intelligent digital workplace is essentially an improved digital workplace, backed up by the ever-evolving cloud technologies, with immense potential to improve employee efficiency and productivity while ensuring enhanced experiences for both employees and customers at reduced costs. It leverages digital technologies to help your company achieve sustainable growth while improving its bottom line.  

Evolution of intelligent digital workplace platform

Digital workplace platform are an offshoot of the corporate intranet, the latter being a tool to share company information among employees. The possibility of having unified, seamless access to data and apps to smoothen business operations led to the birth of digital workplace solutions. Modern intelligent digital workplace solutions employ artificial intelligence, Internet of Things (IoT), and machine learning to streamline your business operations and render them efficient so that your employees needn’t switch between apps anymore, but can focus on the task at hand instead.

Read more: Driving Employee Engagement In Today’s Changing Work Culture!

So how does an intelligent digital workplace solution work?

An intelligent digital workplace solution automates the regular tasks of your business operations and analyzes your business activities to give personalized insights on the performances and progress of projects to enable your employees to work smarter and faster. Your employees, applications, data, analytics, and work culture are brought together on a single digital platform to enable your geographically dispersed team members to serve your customers better and faster. This has prompted futuristic organizations to increasingly invest in intelligent digital workplace solutions. An intelligent digital workplace solution makes better use of data and analytics to equip your employees with insights to help them work more efficiently and intelligently. “The intelligent digital workspace is a personalized, federated, secure, and device- and location-agnostic environment that provides workers with the resources required to effectively do their job, including frictionless access to data, technology, and collaborators,” says IDC TechScape: Worldwide Intelligent Digital Workspace, 2020. 

Personalization of the digital work environment helps accelerate work and reduce the volume of files at each desk while enabling your business to carry out its operations in different time zones.  

Benefits of personalized digital workplace solutions

1. Enhances employee satisfaction and engagement through personalized work experiences

An intelligent digital workplace brings to the table tangible benefits like improved employee performance and productivity as well as intangible benefits like enhanced employee satisfaction and engagement. The digital tool sets that the platform presents to your employees keep them in good stead as they foray into smarter and more innovative digital ways of working. And personalization of digital workplace software serves to give personalized work experiences to motivate and engage your employees. 

2. Seamless integration of multiple collaboration apps

Intelligent digital workplace solutions are empowered by a multitude of collaboration apps through which your employees get to connect with each other and discuss work-related topics. Being networked across teams and departments can help information sharing, but collaboration overload can give rise to information overload, affecting the pace at which work gets done. This is where IT infrastructure management companies come to your aid. Their intelligent digital platform solutions come with an array of collaboration apps, offering you the choice to pick only the ones that suit your business operations best. 

Watch more: Watch how Infince makes work-life easier with seamless integration and centralized management!

3. Smarter data analysis through personalized dashboards  

Intelligent digital workplace platforms come with capabilities to create personalized dashboards that offer smarter data analytics and display actionable, effective insights into your business processes. Personalization makes digital workplace solutions intelligent with capabilities to ensure that the right information is visible to the relevant people through personalized dashboards and intelligent collaboration apps at the right time. 

4. Using cloud storage enables access to data from anywhere

Cloud technologies ensure secure storage and easy sharing of all files from anywhere at any time. Personalization in digital workplace software makes them intelligent working environments where employees get to access the right information they need and share their knowledge with a few clicks. 

An infinite cloud platform like Infince leverages cloud technologies to enable innovations, and top-class customer services through safe access to resources. 

5. Centralized management enabling enhanced business transparency

When productivity tools can be accessed and managed all from a single platform, through a single sign-on, work becomes much more convenient and smarter. Handling multiple subscription renewals, maintaining multiple credentials, plus paying extra costs on unused tools, can be easily eliminated with centralized IT management.

With Infince enabling seamless third-party tool integration, bringing all you need for your work, to one platform, just does not makes work easier, but smarter and more efficient. 

6. Onboarding employees the smarter way

Employee onboarding might as well be declared as the most tedious process of an organization. And that’s why an intelligent digital workplace must target to systemize and streamline this process. 

With an effective cloud platform, new employees can be easily onboarded to the company workflow and culture, introducing them seamlessly to policies, employee directories, chats, communications channels, files, department dashboards, performance matrices, and more just by adding them to a single 

platform. 

In Conclusion!

With market competition on the rise and customer demands changing each day, there is no room for businesses to compromise on efficiency. In fact businesses, today need to be one step ahead of just being efficient. They need to remain future-ready, make quick decisions, and stay trendy. That’s why it’s highly turning imperative for companies to switch to intelligent digital workplaces, that make work smarter, productive, and innovative, plus let your business stay modern with quick adaption to new technologies. 

How can one choose and implement the right digital workplace?

By implementing a digital workplace solution that:

• Promotes the rising capabilities of the Cloud
• Features custom dashboards for complete transparency
• Allows easy communication and collaboration
• Allows centralized management with seamless third-party tool integration
• Makes data access easy and secured
• Gives high priority to resource and data security
• Promotes employee engagement
• And mostly brings all these features to a single platform, eliminating multiple logins.

Infince is the one-stop technology solution for all your IT infrastructure needs. The platform offers all the IT infrastructure required to run your business under one roof from building your website to offering a secure intranet while allowing you to personalize your digital workplace solution to suit your unique business needs. Infince has the capabilities to build private and secure IT infrastructure to meet your end-to-end needs for enhanced security. Besides, you get to enjoy data security and customization services at the most affordable cost! 

Read more: Why is Infince A One-Stop Technology Solution for Small Business?

An IDC study rightly defines intelligent digital workspaces as a framework for enterprises to deliver a diverse set of hardware and software resources to workers, which enables more dynamic and adaptable teams, supports individual and group productivity, enables competitive differentiation, and provides a safety net of security and compliance required in the modern digital economy and workplace. An intelligent digital workplace solution, Infince has infinite capabilities to meet all your IT needs and smartly manage and secure your valuable data to improve your employee performances and revenues through personalization.

To know more about how Infince can take your business to new heights, connect with our experts today!

Employee engagement is critical for businesses to retain their talent and improve their employee experiences. Engaged employees tend to believe that their employers have their well-being in mind which motivates them to put in their best efforts towards the realization of corporate goals. Disengaged employees are more likely to lose commitment towards the company or start distrusting employers. Such employees fail to see the vision and the objectives of the organization they work for. 

In today’s digital world, employees prefer to be highly involved in what they do and be active contributors to their company’s success. Aligning personal goals with corporate goals would inculcate a sense of belongingness in the minds of the employees which is very important for boosting loyalty, a fact substantiated by Microsoft’s employee survey 2021. The report says 90% of the Microsoft employees surveyed globally have responded that they feel included in their work. 

It has long been established that good employee experiences beget good customer experiences, a fact which was proved time and again during the pandemic. 

Forrester’s study report “Predictions 2022: The Future of Work,” says that 48% of large companies in the US have dedicated programs to improve employee experiences, a number which is expected to rise to 65% in the year to curtail their attrition levels. 

Read more: How An Integrated Digital Workplace Solution Helps Mitigate Remote Work Hurdles

Employee Engagement vs. Employee Experience

“Gallop defines employee engagement as the involvement and enthusiasm of employees in their work and workplace.” Employee experience, on the other hand, refers to an employee’s entire journey with respect to his association with the company and is greatly influenced by his engagement at work. 

Why Is Employee Engagement Important?

Employee engagement is vital to companies to help assess employee perspectives on the existing workplace culture which could serve as terms of reference for making future policy changes. Employee engagement catalyzes team engagement, which in turn promotes business growth. 

Employee engagement demands your attention more in today’s business scenario for 3 reasons:

• Companies operate from diverse geographies
• Work is becoming increasingly remote
• There is an overload of information on business systems.  

As work switched from on-site to remote and workplaces transitioned from physical to virtual during the pandemic, with the added bonus of flexibility thrown into the mix, employees increasingly quit jobs that didn’t meet their needs.  “Gartner’s 9 Future of Work Trends Post Covid -19” says 16% of employers surveyed are using technologies to monitor employee activities including employee engagement and their well being to have a better understanding of employee experiences. 

The report advocates responsible use of employee information and analytics to improve employee engagement and enrich employee experiences while working remote, and create a culture of inclusiveness to help employees grow in team culture. 

This is where an efficient digital workplace solution comes to your aid. Backed up by cloud technologies, digital workplace platforms have the capabilities to keep your employees at all levels stay connected and engaged through a multitude of communication and collaboration tools built into them.

Read more: The Definitive Guide to Perfect Digital Workplace Solution

3 Ways Digital Platforms Can Improve Your Employee Engagement

1) Internal communication is rendered seamless through a suite of collaboration apps

A digital workplace facilitates engagement across multiple departments of your business with the help of an array of communication tools and collaboration applications integrated into the platform. These tools can be accessed across geographies, enabling your diversely spread employees to have the right data on their fingertips. Effective internal communication and collaboration are critical to improving employee engagement. Digital workplace solutions ensure that your employees remain connected from anywhere in the world. 

The feature-packed collaboration apps on digital workplace platforms will let your employees at all levels communicate with each other and also with external contacts. Digital platforms ease collaboration from a central hub connecting your employees dispersed across multiple time zones and geographies. 

2) Enable smarter data analysis by creating custom dashboards and tiles

A custom dashboard is a data visualization cum business intelligence tool that showcases a specific set of metrics and KPIs on a single page. A smart digital workplace solution brings to the table the right capabilities to build multiple custom dashboards and tiles for analysis varied purposes. 

Multiple dashboards powered by a variety of tiles can be created on digital workplace platforms for enhanced visibility and productivity. Dashboards serve to track your employee activities and the progress of projects which can be accessed by all team members, thus increasing employee engagement at all levels. Personalized dashboards offer intelligent analytics of data to ensure that the relevant data is visible and accessible only to the right persons. 

You don’t have to go for a ‘one size fits all’ kind of dashboard meant for your industry or your line of business in general, when you have the advantage of creating custom dashboards that uniquely suit your business. Pre-built tiles extract information from business apps and display it on custom dashboards to help track projects, campaigns, and other key metrics in one view, thus motivating your employees to strive more toward goals set, thus keeping them engaged. 

3) Seamlessly integrate multiple apps that cater to the business needs of varied industries  

The successful day-to-day operations of your business demand access to a series of business apps from multiple vendors. Switching between apps will incur huge amounts of time loss which can be prevented by adopting a smart digital workplace solution. A smart digital workplace platform integrates a wide range of apps that find uses in diverse industries. These apps can be managed from a central hub, thus saving time, and serving to improve productivity, communication, and collaboration among your teams.  Your diversely spread employees can access data through these apps from anywhere to get their work done. 

Read more: How Digital Workplaces Improve Employee Experience

In Conclusion!

Good employee experiences stem from good digital experiences, no matter whether companies embrace a fully remote working environment or a hybrid one. This calls for the adoption of a smart, highly interactive digital workplace solution like Infince to improve your employee engagement, enhance your employee experiences, and shore up your digitization endeavors in more ways than one. 

The platform enables smarter, effective, and streamlined communication among all departments and teams. You can seamlessly share information and organizational updates on the custom dashboards created on Infince. The platform has an array of tools and apps to facilitate live chats, video calls, and meetings among your employees, keeping them engaged. The collaboration features of Infince include secure file sharing and live editing of documents, thus catering to employee engagement. With Infince, collaborative project planning is possible and project calendars can be managed, shared, and synced with personal calendars. The platform draws on data from various sources such as external APIs and apps to offer insights in the form of graphs and charts. 

Infince offers a curated application marketplace to meet your varied business needs. A few of those apps even come free of cost. And what is more, all business apps available on Infince, be it commercial or open-source, can be easily accessed through a single login. A few of these apps are WordPress Blog and WordPress portal for content management; Odoo and Rise for CRM; OpenProject and Kanboard for project management; MyBB to manage and moderate discussions among teams; and Vanilla Forums for interactions with customers and potential clients.   

Organizations are increasingly incorporating aspects of engagement into all elements of their employee experience to make it a fruitful journey for both the employers and the employees.  And Infince is your one-stop technology solution to digitize your business operations and keep your employees engaged such that personal goals are aligned with company goals and employees develop a holistic view of the company and their roles in its operations. 

To know more on how Infince can help enhance employee engagement connect with our experts today!

A Communication Board is a business intelligence tool that offers a peek at the key performance indicators (KPIs) and other metrics relevant to a particular objective or business process displayed on a single screen. It is a graphical user interface that lets business leaders track, analyze, and delineate their business processes’ relevant KPIs and metrics. Gartner defines dashboards as “a reporting mechanism that aggregates and displays metrics and key indicators so they can be examined at a glance by all possible audiences. Communication Boards or Custom Dashboards help improve decision making by revealing and communicating contextual insights into metrics to display indicators with intuitive visualization, including charts, scales , gauges, and traffic lights that show indicator progress toward defined goals.”

A modern Communication Board is interactive and capable of combining and analyzing data from multiple sources, including the data within the dashboard itself. It is a data visualization tool that can be configurable to suit your custom needs. A dashboard mines information from a linked database to provide relevant business intelligence inputs on the exact kind of data you want, in whichever form you need, be it charts or graphs. 

Read more: The Definitive Guide to Perfect Digital Workplace Solution

Why Is a Communication Board Important In Today’s Digital Workplace?

A communication board helps monitor performances, prepare reports, and set estimates and targets for future tasks. Digital transformation backed up by advanced technologies has enabled businesses worldwide to use company dashboards to maintain analytics successfully. They leverage analytics to identify trends, measure efficiencies, and pinpoint data outliers and correlations while providing an at-a-glance view of all systems, campaigns, and actions. 

Yes, custom dashboards provide access to functions and information critical to your business operations. They are your go-to tool for leveraging data visualization to boost your business performance. Dashboards help run your business operations well, but Communication boards help you run them better. The sophisticated Communication boards of the Infince digital workplace platform can help accelerate your business growth by improving business visibility and productivity.  

Business leaders make decisions based on data across multiple departments and cross-functional teams, which would require them to go through the laborious process of signing in to multiple systems, opening an endless number of spreadsheets to run reports, and managing multiple folders, notes, and emails. This is where an efficient service provider like Infince comes in handy by helping you create your Communication boards. In a better world of communication board, the sophisticated user interface would offer you the data of your numerous business activities at your fingertips, depicted graphically in a well-organized and uncluttered manner. 

I agree there is an umpteen number of off-the-shelf dashboard solutions that cater to a wide range of businesses. But, as the goals and objectives of companies differ, availing the help of a service provider like Infince to create your own dashboard configured to meet your exact specifications and designed exclusively ‘for your business would help you run your business operations much more efficiently than going for a standard off-the-shelf dashboard app meant just for ‘your line of business in general. A personalized dashboard would help your company create a unique space to visualize its data in ways that would help its growth, as different from standard reporting. In short, custom analytics dashboards would help optimize your business operations to ensure sustainable growth. 

Custom business dashboards help decision-makers glance through relevant data and help them make informed decisions at a faster pace, and optimize their business operations in more ways than one. Let us have a look at a few of them.

Read more: Merits and Demerits of Digital Workplaces – A Sneak Peak

1. Draws insights into your day-to-day business activities

A custom business dashboard offers deep insights into your business’s performance levels. As it sits on a single page, your Communication board can let you access the most valuable information on your business operations from a single hub, be it a mobile device or your desktop computer. They can help improve your KPIs and ROI and even integrate more business processes as you decide to scale up and quantify the results in real time. The communication board feature on the Infince digital workplace platform can extract information from multiple business apps and display it through pre-built tiles. The data, thus displayed in multiple colors, charts, icons, and other graphs, help you track projects and campaigns in real time and evaluate their progress against goals set. In short, Infince lets you visualize your business performance with application tiles that display KPIs and other metrics relevant to your business operations. Infince is a data-powered business dashboard software that offers a smarter analysis of your business data and helps you make faster decisions.

2. Inculcates accountability

Custom business dashboards give a clear picture of the success of your actions. They can help your employees, both individuals and teams, work towards accomplishing goals and expectations already established. The customized organization, team, department, and personal dashboards of Infince are powered by a variety of application tiles that offer enhanced visibility, thus enabling everyone to see for themselves the KPIs in real-time.                  

Everyone gets to see the progress they are making towards the KPIs, letting them know the performance of their work and how it makes a difference to clients, teams, and the organization, thus ingraining a sense of accountability in the minds of employees and increasing their productivity. Infince Communication boards provide the exact level of transparency that befits your business operations and saves huge volumes of human efforts and time spent on generating reports manually.

3. Gets to control all systems at a single point

The multiple working components of your business operations require efficient management. A custom business dashboard offers you the liberty of incorporating your multiple business functions and their data in a single place wherein you can control and manage each performance from a single system. Infince solution streamlines the management functions of your business and helps you make informed decisions with the help of highly efficient and communication boards.  

Read more: Five Myths Around Hybrid Workplaces Demystified

In a digital landscape where technologies keep evolving, businesses stand to gain huge growth and optimize their success by creating Communication boards as part of their digital journey. A custom business dashboard offers in-depth statistics and analytics on your business operations. At the same time, its multiple features help improve KPIs and ROI, increase your employee productivity, achieve goals set, and keep pace with the industry standards through automated reporting. 

To know more about Communication boards and how they can help you get an overview of your business, contact our experts. 

Technology has, over the years, changed the way businesses operate, and the pandemic has fast-tracked the digitization of businesses. COVID-19 induced uncertainties pave the way for increased adoption of digital workplace solutions to prevent any possible disruption to workflows. Digital workplace software is the right platform your business needs to smoothen its digital journey as part of your efforts to scale up the capabilities and efficiency of your internal business operations.   

The concept of a digital workplace stems from the idea that there is a virtual equivalent to a conventional physical workplace that needs to be planned and managed efficiently with the right kind of tools and technologies for higher employee productivity, engagement, and experience. A Hewlett Packard article defines a digital workplace as a “virtualized form of the traditional in-person office environment, where many elements of collaboration and productivity are performed through some combination of digital applications, cloud computing, and other technology”.

A digital workplace goes beyond the physical confines of a traditional workplace to offer your business a digital ecosystem powered by cloud technologies for its day-to-day activities. It facilitates seamless data sharing and collaboration among your employees across multiple geographies in a connected environment. “The Digital Workplace enables new, more effective ways of working; raises employee engagement and agility, and exploits consumer-oriented styles and technologies,” says Gartner.

A digital workplace solution offers a single integrated platform with capabilities to enable your employees to seamlessly access all the data, software, and other related tools to perform their work, irrespective of their physical location or device. When you move part or whole of the internal operations of your business to a digital workplace, your employees get empowered by the right sets of tools to improve their efficiency at the workplace. Embracing digitization is a testimony to a change in the working mindset and culture of your organization. 

Read more: Merits and Demerits of Digital Workplaces – A Sneak Peak

So how do digital workplace tools help your digital workplace employees improve their efficiency? A good digital workplace solution like Infince is armed with services and capabilities across multiple dimensions of your business operations to ease seamless integration. Here is how :

1. Improves internal communication and collaboration.

Effective communication is crucial to business growth. A good digital workplace platform comes equipped with the right communication tools to help your digital workplace employees stay connected with peers and higher-ups all the time. Infince has an array of feature-packed collaboration apps for faster, smarter, and streamlined communication. Its office tools enable faster sharing and secure storage of documents and bring your geographically dispersed teams together no matter which corner of the earth they work from.

The centralized storage of data saves a large volume of human efforts and working hours; erstwhile used to be spent in search of information during the pre-adoption period. The comprehensive employee directory in Infince will fetch contact details of your internal staff as well as external partners with whom you can initiate a chat, call, or email depending on their online presence status. Infince also enables real-time active individual and group chats among your employees. The provision for shareable invite links helps you have video chats with your employees and clients without needing to download the Infince app. Setting up video meetings has never been easier! Multiple screen share and simultaneous document editing render your online meetings and presentations to be more effective and interactive.

2. Improves employee experience, engagement, and productivity.

A digital workplace platform offers your employees the relevant tools and technologies at their fingertips to give proactive feedback on their employee experiences. This boosts digital employee experience and serves as a motivational factor for increased levels of engagement and productivity on their part. An engaged workforce will always direct their efforts toward meeting the business goals set, thus actively contributing to your business’s growth. As already said, technology helps save time which can be productively used to accomplish business growth. In addition, the interactive tools in Infince help build stronger and trusted relationships with your employees and clients on the secure servers of the platform. 

Read more: Why is Infince a Perfect Mate for Your Enterprise Cloud Journey

3. Brings multiple applications to the table. 

Your business needs multiple applications to run its day-to-day operations. Digital workplace solutions make sure all the applications required for your business operations are available on their platforms. Infince provides a curated applications marketplace with an ever-growing library of applications from multiple vendors, including CRM, CMS, and HRM solutions hosted on secure cloud environments and dedicated to serving your business needs. 

4. Boosts workforce agility.

A company’s ability to move its employees to support changes in the highly volatile business environments defines its workforce agility. A digital workplace software solution endows your employees with the capabilities to be productive anytime, anywhere as long as they have internet connectivity. They ensure the internal operations of your business remain uninterrupted in a connected world. Besides, they get to be trained in new skills in tune with the change in customer demands and software updates.

Digital workplace tools have the capabilities to document employee experiences which can be curated and shared among the present and future employees to choose the practices that best suit your business needs. Infince offers an array of smart productivity apps that ensure the smooth functioning of your day-to-day business activities and raises your workforce efficiency. We have a dedicated and skilled team to manage the hosting, maintenance, and updates of our digital workplace software to keep your digital workplace employees abreast of the ever-evolving practices and smart technologies in the digital landscape.  

Thus the best digital workplace solutions have the tools and capabilities to increase your employee experience, engagement, and productivity to motivate them to put in their best efforts to improve the bottom line of your business. The digital workplace benefits are plenty and are good enough reasons for non-adopters to embrace it. However, companies should strategically analyze their work environment and business needs before adopting the best digital workplace solution that caters to their requirements. 

Watch: How Infince makes work management simpler and efficient from anywhere!

Infince is empowered by a wide range of tools and capabilities to provide your business with a tailor-made digital workplace solution to give your internal customers – your employees – an integrated experience sans back-end complexity. 

Gone are the days when work meant a place where employees went to earn their livelihood. Instead, Digital technologies and remote work culture have redefined work as something that goes to the employees on their preferred devices at their geographical location. Infince has the right sets of digital workplace tools to synergize with your employees to make your digital transformation journey meaningful.

For more guidance about our digital workplace platform, feel free to contact our experts.

Digital transformation is essential to your businesses primarily because it enables effective and efficient management of all your resources, be it technical or human. It empowers your business with technologies to help you stay relevant in today’s challenging market. Pandemic-induced lockdown forced businesses to increasingly adopt digitalization to enable their employees to stay connected and agile while working from the comfort of their homes or any place they preferred, thus preventing disruptions to workflows. 

Digital workplace statistics definitely demand the attention of non-adopters of digitization. McKinsey’s The Future of Work After the COVID-19 report says that 20-25% of the labor forces in advanced economies now have the capabilities to work from home between 3-5 days a week which is nearly four to five times more remote work than the pre-pandemic period. Reports from other market research firms also speak of an overall increase in digital adoption worldwide, endorsing a growing trend among businesses to embrace future technologies to remain competitive.

Foundry’s 2021 Digital Business Study report says 91% of the organizations surveyed have either adopted or have expressed their plans to adopt a digital-first business strategy. The report also says that the sample members plan to invest as much as $16.5 mn on digital initiatives this year on cutting-edge technologies like machine learning (ML), artificial intelligence (AI), data analytics, and public cloud. What is important is once you decide to digitize part or whole of your business processes, you must wisely choose the right technologies that suit your operations best and ease your digital transition. Here is where a digital workplace solution comes in very handy.  A digital workplace solution is your best buddy when it comes to making your digital transformation journey productive, cost-effective, and meaningful.     

A digital workplace platform lets you have virtual meetings with any or all of your employees beyond the barriers of time, geographical location, devices, or network connections. It is an integrated platform that offers your employees all the right tools required to carry out their working tasks effectively and efficiently. It digitizes all the workflows related to your internal business processes and relocates your business space from a physical location to cloud space. This is achieved by moving all the data and technologies related to your business’s internal operations to a secure web interface that can be seamlessly accessed by your employees from anywhere on any device of their choice. Infince is a one-stop technology solution that simplifies the cloud by offering a wide array of applications and tools to help your business run its internal operations smoothly and productively. 

Having said that, adopters shouldn’t mistake that everything will always be hunky-dory in a digital workplace environment. Of course, a digital workplace solution has its own share of advantages and disadvantages. But the advantages always outweigh the disadvantages, and the latter should never deter your decision to embrace digital technologies.  

Read more: Five Myths Around Hybrid Workplaces Demystified

A few advantages of digital working places  

1. Promotes employee engagement 

In today’s digital world, businesses need engaged workforces to stay agile and competitive. Engaged employees are motivated to invest their best at work. Seamless communication in digital workplaces enables easy access to data, which helps simplify decision-making and improves employee engagement. 

The communication and collaboration tools of Infince help better engagement among your geographically dispersed employees and promote an interactive culture. The custom dashboards available on the platform are powered by a variety of tiles for enhanced visibility. Efficient collaboration and easy file sharing enabled by Infince help create a better user experience and bring your workforce together. The in-built digital workplace tools of Infince have capabilities to address all the internal operations of your business. 

2. Increases revenue and reduces costs

Digital workplace services improve the overall efficiency of your business operations by optimizing its capabilities while saving time and human efforts. Consolidation and automated processing of documents serve to eliminate the manpower previously required to accomplish the task in a non-digital environment. Centralized data offers information at the fingertips, which saves a lot of employee time. Digital capabilities help save time and human efforts while reducing the operational costs of businesses. 

With Infince, you get to run your business without a full-fledged in-house IT team. Thus, saving you much on your operational costs. 

3. Increases business productivity

A digital workplace streamlines business processes and removes communication hazards, thus increasing productivity. Integrating a wide range of tools and software into a digital workplace platform allows end-users to choose the right applications that suit their business model. Furthermore, automation of processes helps save time which can be productively used to achieve organizational goals. 

Infince is a perfect digital workplace platform for organizing work and managing your data, thus improving the efficiency of your workforce. The platform empowers your business with a wide range of productivity tools to create documents, manage emails, oversee tasks, and schedule events. Thus, the day-to-day activities of your business can be achieved with ease, and the efficiency of your workforce increases by leaps and bounds.  

Read more: How Digital Workplaces Improve Employee Experience

A few disadvantages of digital working place 

1. Increased dependence on technology

There is no guarantee that the software infrastructure of your digital workplace will run smoothly 24/7. Every aspect of work is likely to get technology dependent which can become a drawback in the long run as a technical glitch on the server-side may lead to a loss in productivity. In addition, if the system crashes, workflows will be disrupted until the issue is resolved. 

With Infince, you can enjoy concierge support from a technically adept team. The digital workplace services offered by Infince include a dedicated team to assist with the hosting, maintenance,  and updates of the software. The services of our dedicated support time include email, live chat, and phone support round the clock.  

2. Software upgradation can prove expensive

Technology keeps evolving, and so do your business needs. The cost of the upgrade has to be followed up with the cost of training your workforce to handle the upgraded software. A repeated need to learn new applications would be stressful for the employees, adversely affecting their performance and job satisfaction. But with software upgrades, efficiencies improve at all levels.  

The scalability feature on Infince helps you increase your server capacity and storage space without any hidden costs. The platform also allows you to scale down your cloud technologies in tune with your changing business needs, and you need to pay only for the applications you use. 

One of the biggest advantages of digitization is facilitating virtual and global collaboration through digital workplace solutions. A digitally integrated workforce enables businesses to keep their geographically dispersed employees on the same page logistically and coordinate their efforts toward meeting organizational goals. Digitization is here to stay, and businesses cannot afford to turn their backs on it if they want to stay competitive.

Reach out to our team for a quick demo or to know more about the Infince platform.