How InfinCE Helps You Overcome Legacy Intranet Challenges in Remote Work

Remote work culture has become the norm across industries, no thanks to the COVID-19 outbreak. Even before the pandemic, many companies had started adopting remote workplace tools and Intranet solutions to help employees communicate effectively. Remote work culture offers several benefits such as better work-life balance and lower commuting costs, IT infrastructure expenses, and monthly utility bills. It improves employee productivity and performance. InfinCE is a modern digital workplace orchestration platform with the right set of collaboration and productivity tools that helps enhance employee communication and engagement at your workplace. 

Read more: Digital Workplace: What It Is and Isn’t? 

Legacy intranet software holds you back

Legacy intranet software solutions can hold you back from uncovering the full potential of remote work culture. It’s a thing of the PC-tech era. Besides, legacy intranet software hinders your team’s engagement and communication, leading to poor employee experience. Although more than 60% of businesses said they had invested in an intranet technology in 2020, only 2% found it helpful in delivering what they expected. These stats show how crucial it is to ensure that you have the right tools to manage remote teams. 

Read more: 10 Ways to Redefine Your Intranet to Improve Employee Experience 

Day-to-day challenges in managing legacy intranet software

Any legacy application in your organization can come in your way of having an efficient remote work management system. It can be an IT asset, traditional hardware, or outdated intranet software. Although you may find the legacy systems performing well considering their original intended function, they cannot explore innovative features. As modern-day problems need a modern solution, you need to get the best all-in-one collaboration platform to manage your remote team efficiently. That’s why we have InfinCE. 

Legacy intranet software systems are built on old intranet architecture. Legacy intranet architecture does not necessarily support integration with newer operating systems or applications. This incompatibility issue will restrict you from trying out the latest solutions for your business growth. It will also affect your existing and future remote work strategies. Some legacy solutions, including intranet software, may not be supported by their creators, or they would have even sunset those applications, which means you will need to invest more in its maintenance and upkeep. If not, you will be likely to experience programming bugs or security vulnerabilities.

Case Study: How Fingent Achieved Breakthroughs in Collaboration with InfinCE Digital Workplace

Continuing with legacy intranet is a recipe for disaster

If you keep using legacy hardware and obsolete intranet software, it can create many kinds of problems for your remote workplace. 

• For instance, outdated intranet applications will not have the security definitions to thwart the external threats that emerged in recent years. If you do not manage the security updates, it can lead to significant security flaws that can cause severe vulnerabilities for your business data. Lack of proper security layers will also make the connected system vulnerable to cyberattacks.
• The incompatibility of legacy intranet systems can also be a nuisance when working remotely with multiple devices. As most intranet software systems are built to perform within a specific architecture, they are not device-responsive. Your employees may not be able to access the intranet software on their personal devices running on a different OS. Secured intranet solution offered by InfinCE is device-responsive and enables your team to work from anywhere, any device. InfinCE thus ensures that your employee productivity is not lost. 

Read more: 5 Tips to Analyze and Select the Right Business Intranet Solution 

• Legacy systems and intranet solutions have limited network bandwidths. Work management software such as InfinCE can handle multiple connections simultaneously so that you will not experience any glitches when multiple users are accessing your intranet app at a time. Outdated intranet applications may not have the processing power or server capacity for that. If you continue using them, it is bound to create service interruptions and delays, leading to a bad employee experience.

Download White Paper: Why Purpose-built Cloud Intranets are the future?  Download this white paper to find out!

Adopt InfinCE and say goodbye to your outdated IT infrastructure

Most companies are skeptical about switching to modern all-in-one workplace solutions because they fear replacing the entire legacy system with newer systems would incur hefty costs and result in extended downtimes. However, virtual team collaboration applications like InfinCE are cost-effective as all the features are included in a single pack. From one-on-one calls to video conferences and instant messaging to document sharing and cloud storage, you get to enjoy all these features and many more when you go with InfinCE’s all-in-one work management platform. You also get absolute control over your IT through InfinCE’s secure, private IT infrastructure and centralized IT administration. 

Switching to InfinCE digital workplace will not affect your current workflow. It will only make the communication and collaboration within your team more effective. Another key benefit of moving to InfinCE’s all-in-one workplace solution is that it does not require your employees to have any additional IT skills or technical expertise to get started on the platform. That is why many leaders like Five Brothers, BuzzMD, NVComputers, etc., consider adopting our reliable team management application as their first step to digital transformation.

Read more: 5 Features of InfinCE that will Transform The Way You Work 

The best way to upgrade your legacy enterprise applications and systems is to migrate them to InfinCE, the powerful enterprise cloud. Cloud migration eases your network, storage, and server challenges. 

With InfinCE, you can easily switch to a cloud-native workplace solution designed to cater to the demands of working in a distributed environment. InfinCE team collaboration application offers you unmatched scalability, improved versatility, broad compatibility, and more advantages. It’s easy to use, simple to explore, and scalable to your growing needs.  

InfinCE is an all-in-one workplace solution that lowers your IT infrastructure costs. You can have a predictable operating cost every month, which supports investment planning for future business opportunities. Contact our expert to understand how you can onboard InfinCE and tailor it to your company’s requirements.

You can also sign up for a 30 days free trial!

How to Improve Your Intranet for Better Employee Experience

Technology advancements and modern communication tools have changed the entire landscape of employee engagement and workplace collaboration. While intranets have been at the center of teamwork and business communication for years, they are seemingly competing with more contemporary technologies these days to offer the same level of seamless experience they did a couple of years ago. Besides, as today’s digital-first age heavily relies on a remote work culture with distributed teams, it is crucial to reconceptualize the intranet infrastructure and make it more efficient to stay competitive and relevant in the industry.

Below are ten ways to reimagine your intranet and ensure better employee engagement and collaboration in your organization.

Read more: 5 Tips to Analyze and Select the Right Business Intranet Solution

1. Focus on your usability

You need to re-design your intranet with modern features by focusing on its usability. Understand how your teams use the company intranet to collaborate with colleagues, find new information, and perform other tasks like filling the paperwork. Your goal should be to facilitate all these activities while ensuring that your intranet is easy to use and integrates with the latest tools that your employees need. Likewise, it should also have an inherent search function to let everyone find the information they are looking for quickly.

2. Keep it aligned with your business objectives

Your company intranet should not just cater to the organization’s communication needs but also help to realize broader business goals. You need to identify how your intranet can solve potential company challenges and how it can contribute to your enterprise success. Therefore, it’s crucial to identify the key performance indicators that will allow you to track your business performance and progress. It also helps create actionable insights for redefining your communications strategy.

Case Study: How Fingent Achieved Breakthroughs in Collaboration with InfinCE Digital Workplace

3. Bring mobile devices into play

Remote workers can collaborate in a much better way when you integrate mobile devices into the intranet infrastructure. With mobile-ready intranet solutions, your employees can connect to the central system to access the data and information needed to perform their duties from anywhere they want. This multichannel approach also boosts the reach of your company communications and allows you to engage your employees on multiple touch points such as instant messaging, news feed snippets, video calling, etc.

Read more: How SMBs Can Overcome Challenges to Build a Mobile-First Workplace

4. Promote two-way communication

Traditionally, intranets were used to receive messages but not as a tool that facilitated two-way communication. As modern all-in-one collaboration platforms go beyond being an information and announcements hub, you need to upgrade your intranet system to support bidirectional conversations to make the most of it. It can serve as a secure and seamless channel for your employees to interact and even run brainstorming sessions on new projects. Having comprehensive intranet profiles can work like social media networks.

5. Build a strong company culture

One of the fundamental elements of digital transformation is transforming the traditional workplace culture into a more collaborative, digitally-powered environment. It means you need to reimagine your intranet to meet those goals and build strong company culture by conveying your mission and business values to the entire team. When coupled with features like performance objectives, employee recognition, and a thorough onboarding process, your intranet can lead to defining thriving company culture.

6. Think beyond decentralized communication

Decentralizing business communications is an integral part of modern-day internal collaboration platforms. It takes the unconventional route of allowing all employees to be responsible for their intranet profiles instead of the core team managing everything. Decentralizing communication will instill a sense of freedom and independence within your company while allowing coworkers to interact with each other in their departments more actively. Eventually, this will lead to stronger bonds between employees, which is a crucial factor that drives improved efficiency and business success.

Read more: 5 Best Practices To Enable Seamless Communication For Your Remote Workforce

7. Manage the content wisely

Creating highly-engaging content has always helped businesses to capture the attention of their employees and ensure better engagement. No matter how the times have changed, content that provides value to your workforce will still be a decisive element in determining your company’s success. However, the way people consume content has significantly changed, so you need to consider how your employees interact with the content you deliver through the intranet to create a robust strategy.

8. Improve the search capabilities

As mentioned previously, improving the search function to let users find the relevant content without any hassle is an integral part of making your intranet more user-friendly. Therefore, you need to revamp your intranet’s traditional and outdated structure and make it simpler for your employees to search for content no matter which device they are using. This will facilitate seamless communication across the organization and make workflow management more efficient.

9. Publish personalized and targeted content

Targeted and personalized content makes it relatively easy to keep employees engaged and motivated. Several studies have found that targeted channels lead to nearly twice the click-through rates. So if you see that your employees use the company app more often than opening their emails, then directing your focus to in-app messaging can be a more efficient way to meet your needs. You can do this by segregating your workforce into different types of audience segments and then creating custom content for each segment.

Download White Paper: Reinventing the Corporate Intranet with Employee Experience at the Center

10. Add a workforce collaboration platform

The best way to optimize your intranet and make the most of the internal communications is by bringing a workplace collaboration tool like InfinCE to the mix. Work collaboration tools like InfinCE will boost your intranet system’s capabilities and functions to more actively deliver company news and information. At the same time, it will ensure that your employees get all the tools they need to interact and collaborate on a project effectively. Moreover, an all-in-one workplace collaboration platform can also give you a unified dashboard to monitor and manage everything.

Read more: 5 Benefits Of Having A Centralized Employee Dashboard In Your Business

The above-stated are some of the fundamental ways to transform your intranet into a more effective and collaborative platform that keeps your workforce engaged and motivated to deliver their best performance. As modern-day challenges need adopting innovative and forward-thinking approaches, it is high time to reimagine your intranet with the right upgrades and ensure optimal employee engagement for superior operational efficiency.

Whether your team is working together or remotely, InfinCE makes sure that your people can effectively communicate, connect, and engage seamlessly! InfinCE’s intranet, powered by shareable dashboards, blogs, wiki, communication apps, and productivity tools, can transform employee communications across your organization. Contact us to learn more. 

How to Evaluate and Choose the Right Intranet Software for Your Business

A business intranet is a portal that gives your employees all the relevant data and tools to perform their jobs. Your intranet software can go a long way in keeping your employees engaged, improving their experience, boosting their productivity, and achieving better business volume. Your intranet solution helps keep your teams updated with the latest company information and provide them a platform to share their ideas for the company’s collective good.

Why Do You Need a Business Intranet Solution?

There are several reasons why you should choose a business intranet system. From improved workflows to seamless communications, investing in an all-in-one team collaboration solution can be a great way to ensure optimum organizational growth. Here are a few reasons why you need to implement an intranet solution.

Enhanced Internal Communication

For a long time, organizations have been using intranet portals for improving internal communications. With advanced features like video conferencing and instant messaging, modern team collaboration software can facilitate superior one-on-one and group communications. You can integrate video, audio, emails, social connections, and more to your intranet solution to get your teams to communicate and collaborate in a much better way.

Read more: 5 Best Practices To Enable Seamless Communication For Your Remote Workforce 

Greater Document Control

With a company intranet solution, you can also connect different people working on the same documents and avoid any confusion that could arise in the process. It also helps to ensure that your remote staff can access and update the records on their end to complete the assigned tasks on time. Advanced all-in-one business collaboration software comes with cloud storage features as well to make things further simpler.

Simplified Information Sharing

Business intranets can make information sharing more comfortable, ensuring that your teams are aligned with the organizational goals always and do their part to achieve those objectives. Easy access to company data and tools, alongside improved communications and better document control, also makes it simpler to provide new employees training through different channels and content management systems.

Evaluating and Choosing the Best Intranet Software

Implementing an intranet solution in your company can have manifold benefits, but it would not serve the purpose if your employees do not make the most of it. Therefore, you need to make the right choice when selecting an intranet platform so that it can make your digital workplace effective and successful. 

Read more: 5 Points To Consider While Choosing Your Enterprise Collaboration Software

Here are five tips that will help you make an informed decision while buying an intranet solution.

1. Understand Your Requirements 

It would be best if you were clear about what you are seeking to achieve with the intranet solution and how the change will help to facilitate your plans. This way, you can define your goals with the move and make sure that everyone on your team can get on board without hesitation. Likewise, it would help if you also educated your team members about the intranet platform’s potential.

2. Evaluate Intranet Capabilities

While improved communication and seamless collaboration should be your priorities when choosing an intranet solution, you should also assess the other features you can use after its implementation. This way, you can prioritize the elements that would help to make your business collaboration better and lead to improved employee and customer experience, and eventually, profitable business growth.

3. Assess Different Intranet Solutions

Once you are clear about your needs and the features you want to make your existing business processes better, look for different intranet solutions that can effectively fulfill your demands. Compare the features included in the pricing plans, understand the pros and cons of each solution, and see how they suit your organizational needs as well as budgetary requirements. 

4. Align it With Your Business Strategy

There should be a connection between your business strategy and the digital workplace. The intranet solution and plan you choose should strengthen your business case and empower your employees to make their jobs easier. So you also need to assess how your intranet platform aligns with your key business metrics like short-term and long-term targets, flexible working requirements, product developments, and more.

5. Check Resource Requirements

The cost will always come into play whenever you look to upgrade your business infrastructure, and buying an intranet solution is no exception. Yet you should also check if you have all the adequate resources and technology to support your intranet platform. That is why you need to figure out a realistic estimate to implement the intranet system and ensure that it will cover your long-term goals with the solution.

Wrapping Up

A business intranet solution will provide your workforce with all the tools and information they need to boost communication, collaboration, and knowledge-sharing capabilities. It will, in turn, make your digital workplace more efficient and lead to improved business processes. An intranet software enables you to mitigate the common risks associated with digital transformation and deliver a far better employee and customer experience.

Read more: 5 Features of InfinCE that will Transform The Way You Work 

Whether your team is working together or remotely, InfinCE makes sure that your people can effectively communicate, connect, and engage seamlessly! InfinCE’s intranet is powered by shareable dashboards, blogs, wiki, communication apps, and productivity tools that will transform employee communications across your organization. Contact us to learn more.