As global organizations scale and are in a bid to increase their digital footprint, they tend to fall short on adopting and optimally using an intranet solution. This, in turn, can have a negative impact on workplace productivity.

Why? Employees struggle with clunky interfaces, confusing navigation, or simply fail to see the value of the intranet. This leads to poor adoption and engagement rates. The cost of poor adoption goes beyond wasted investment. 

Teams duplicate work because they can’t find existing resources. Decision-making slows down when information is scattered. Remote workers feel disconnected from company culture and updates. Innovation stalls when collaboration tools remain unused.

Overcoming enterprise intranet adoption challenges can bring measurable benefits. Effective intranet adoption strategies not only simplify workflows but also integrate essential employee productivity tools, helping leaders boost productivity and foster collaboration across departments.

This blog explores the key challenges hindering intranet adoption and how they directly affect organizational performance and growth.

Common Intranet Adoption Challenges

Many intranet failures stem from similar causes. Recognizing these intranet adoption challenges is the first step to finding useful strategies in response. Here is a summary:

User Experience Issues 

When your intranet takes dozens of clicks to access basic information or takes time to load, employees will stop using it. What seemed feature-packed may not have been simple to navigate for the users. If it takes you longer to find a document than it would to just email someone to obtain it, it is likely that people will continue to use emails.

Mobile Accessibility Issues 

With a growing hybrid work model, employees will increasingly want to access company resources from anywhere. If your intranet is only designed to work on desktop computers or laptops, you are potentially shutting out an increasing cohort of workers. If an employee is working from home or is a field or mobile first employee, the latter can’t use the intranet optimally.

Integration Issues 

When your intranet platform exists as an island and is detached from the daily workflows, it becomes a cause of adoption failure. Let’s say your employees are using email, project management, messaging systems, and other tools, and your company intranet does not integrate within these systems, it simply becomes another piece of work the employee needs to remember to access.

Search Issues

The user experience challenge does not stop there. Few things are more frustrating for a user than when they know information exists, but they cannot find it. 

These challenges have genuine business implications that often transcend IT metrics. 

Reduced Productivity 

When employees cannot find the information quickly, it leads to a massive amount of wasted time from searching, asking team members, or recreating work that already exists. Research shows that knowledge workers find approximately 20% of their time is spent finding internal information. Multiply that by the number of knowledge workers in your organization, and the total amount of wasted productivity is eye-popping.

Poor Communication 

Without an easy-to-use central “single-source-of-truth” platform, there are important updates employees miss. Different departments are working off of different information. Remote teams may feel even more ignored and disconnected. This disconnection makes it more challenging to make decisions and adds unneeded confusion to the work you are trying to execute across projects and initiatives. 

Broken Knowledge 

When a cherished and knowledgeable employee leaves the organization, so does their expertise. Without the structure and systems in place to capture and share knowledge, employees constantly “solve the same problem” repeatedly. Silos emerge when file sharing, project coordination, and communication among departments is painstakingly difficult. Cross-functional efforts become cumbersome. 

Ineffective Collaboration 

Silos arise when it’s difficult for people to share files, coordinate projects, or communicate between departments. Cross-functional initiatives are a challenge. While innovation requires diverse perspectives, facilitating that collaboration is nearly impossible without effective collaboration systems in place. 

Increase in Compliance and Security Risks 

When employees circumvent clunky systems, it is often to the detriment of the organization and leads to security implications. Employees share sensitive documents through insecure channels. The policies and procedures that have been established within the organization aren’t going to be read just because there is awareness, and because they don’t come up in the search in the antiquated system they are buried in, employees suffer the consequence. These issues expose the organization to regulatory and legal risk. 

Ways to Successfully Drive Intranet Adoption

Overcoming Intranet adoption challenges has to be thoughtful and people-based, and not just brushed aside as a technology concern or issue. 

Get Feedback and Iterate 

Before you start to implement changes, you must understand how employees work in real life. What information do they seek out most? What is the biggest pain point with the system (be it in the process and/or the tool)? Survey every employee, run focus groups, and observe how a variety of people navigate their day-to-day. Design based on the real needs of people and not assumptions. 

Simplify The Intranet for Ease of Use

The content that is shared most frequently should be only one or two clicks away once the employee gets to the homepage. Organize everything in a simple user-friendly manner and make understanding the logical grouping simple for the employees – categories should be easy. A strong search engine that understands synonyms and evergreen content is important – returning results that are approximately what the user is looking for is crucial. Remember to take employees through every change in the navigation and layout; don’t rely on outdated feedback.

Build Integration with Existing Workflows

Connect your intranet with the tools employees already use daily. Integrate with email systems, calendar applications, and project management platforms. Allow single sign-on to reduce friction. Bring information to where employees are working rather than forcing them to go somewhere else.

Build Productivity and Collaboration Features As Key USPs

Go beyond static information to provide tools that help people work better together. Implement shared workspaces for teams, document collaboration features, and communication channels that keep conversations organized and searchable.

How Infince Helps

Infince offers an up-to-date intranet platform that helps businesses quickly adapt to the Intranet without the common Intranet adoption challenges.

• The platform’s design begins with an elegant user interface that customers’ employees can use without extensive training. The user interface is clean and orderly, so individuals can find what they are looking for, while encouraging them to use the platform frequently instead of out of frustration.
• Communications boards provide tailored messaging to employees at the right person at the right time. Instead of drowning in more irrelevant messaging, employees can see what matters to them according to their role and their location. 
• Centralized file storage and file sharing eliminate the chaos and confusion of scattered documentation and version control. Teams can have the most current files all secured in one location, not only for real-time collaborative efforts but for organized repositories that define and protect institutional knowledge. This in itself addresses the biggest productivity challenge which is wasted time looking for information.
• The app marketplace provides the solution for the commonplace workplace integration challenges. Instead of making employees choose between the apps they use and the intranet, Infince can help consolidate all of what they need in one easy-to-access location.

Try Infince today and explore how you can enhance your business operations and communications.  

Lately, businesses have been rapidly adopting cloud productivity apps as the pandemic and other digital transformation efforts have fostered their progression. While this is certainly a positive trend, it also represents a universal business challenge of managing costs while increasing productivity. 

Many organizations have, in fact, been impacted by increased cloud costs–even if collaboration improves and speed of execution increases–with estimates showing that companies spend $3.86 on average for every $1 spent on cloud infrastructure, but 62% without adequate cost controls go over budget. 

Flexibility, scalability, and cost efficiency define modern business success today. Cloud based productivity apps sit at the center of this massive shift. They supply a workplace for communication, collaboration, and data in a single, secure, accessible hub. 

What Cloud Productivity Apps Actually Solve

Cloud productivity apps consolidate all your work tools into one integrated ecosystem hosted securely in a professional data center. Instead of being disjointed services across your work life, your email and documents and calendar and meetings, and file storage all work fluidly as part of a single platform.

Benefits of Cloud Beyond Convenience

The benefits of cloud productivity platforms go well beyond convenience. They address the core pain points that slow down enterprises and decrease employee productivity. The critical difference between a collection of cloud apps and an actual productivity platform is integration.

While a generic cloud storage lets you access files, cloud productivity platforms connect your files with your communications, your tasks with your calendars, your documents with your approval workflows. Which means, everything functions as one coherent system.

Four Ways Cloud Productivity Apps Transform Workflows

1. Centralization that drives collaboration

With centralized access, employees can log in once and locate documents, applications, and collaboration tools rather than searching through a number of different systems. For example, finance can access relevant spreadsheets, marketing can access messaging and campaign materials, and operations can access procedures. What’s more, all without asking IT for permission or waiting for access to be provisioned across multiple platforms.

By centralizing everything, you have eliminated the version control nightmare! 

When everyone is contributing from the same document repository, there is only one “final version,” rather than somewhere between one and ten “drafts” on your local drive and in email! The versioning system maintains version control by clearly tracking who made which updates and, more importantly, when and why!

• Your legal team can now stop emailing contract versions back and forth. 
• Your finance team maintains one approved budget spreadsheet instead of 12 different interpretations. 
• Your marketing team launches campaigns with current copy, not outdated content from an email attachment.

2. Enhanced communication and collaboration across teams and locations

The purpose of integrated cloud productivity tools is to support the communication and collaboration model of distributed work. Your team in the Singapore office can seamlessly work with anyone from your office in New York in real-time. The platform integrates video calling, instant messaging, and document co-editing rather than requiring a whole toolbox of independent tools for those tasks.

• Scheduling is automatic instead of several days of back-and-forth emails.
• The calendar system knows everyone’s availability and automatically manages invitations. Meeting minutes, action items, follow-up documents, etc., are what lives in the meeting content, ensuring no details get lost.
• Even decisions that occur in the meetings do not require separate documentation in another system because everything is connected.
• Instead of devoting half of a workday to 15 scheduling emails, your exact same project now takes an additional 2 minutes to schedule. You project commences on day 1, instead of day 5.
• Follow-ups happen automatically instead of being lost in someone’s inbox.

3. Safety of stored data and intelligent access control

Security improves automatically when you bring together multiple platforms. Business-class cloud platforms invest in encryption, compliance, and security infrastructure that most organizations cannot provide. The security of your data is extended when it is stored, and during the transmission of data across networks. As a result:

• Access control becomes very easy.
• You define the roles once, and apply them universally. If a person changes a role, or leaves the business, you simply update access in one place as opposed to searching admin panels.
• The system guarantees no one retains access that they should not have, eliminating the blind spots to security that will occur from a fragmented environment.
• Compliance audits become much simpler as you can track a single source of truth for permissions.

4. Flexibility to scale with business growth

Your infrastructure adapts to your actual needs instead of forcing you to forecast the future. Adding 100 new employees won’t really trigger hardware purchases or complex provisioning nightmares. You add users to the platform, and they’re immediately productive.

• Storage scales automatically. 
• Seasonal projects that generate terabytes of data expand capacity temporarily and contract when the project ends.
• You pay for what you actually use rather than provisioning for peak scenarios that occur infrequently.
• You hire fast without IT becoming a bottleneck. You open new offices without building infrastructure in each location. You launch ambitious initiatives without capacity planning creating delays.

The Bigger Takeaway: How Cloud Productivity Apps Boost ROI 

The return on cloud productivity apps comes from multiple sources that compound over time. 

• Cost reduction appears immediately. Moving from 200+ separate vendors to a consolidated platform dramatically cuts software licensing expenses. 
• You eliminate duplicate tools, reduce vendor management overhead, and gain transparency into actual usage. Leveraging technologies for workflow optimization and enterprise efficiency solutions is also a key goal, though not necessarily one desired to consider within a cost structure. Cloud based productivity apps provide a cost-effective method for that simplification.
• Productivity increases come in an incremental manner across your available resources. Employees will be able to save time on information locating, access requests, and tool integration support. 
• Employee retention improves. When tools work smoothly, employees enjoy their work more. They don’t waste hours toggling between incompatible systems or searching for lost documents. Better tools signal that your organization invests in making their work life better. 

How Infince’s Cloud Productivity Apps Can Make a Difference for Your Business?

• Infince Intranet transforms how your organization communicates internally. Rather than having important information broken down across email, shared drives, and other platforms, your company information exists in one hub that is searchable by the employee. This allows employees to find what they need in seconds instead of emailing someone to ask them what drives it on. Net net – new employees get up to speed faster. Knowledge doesn’t lose its value or get lost when people leave.

• Infince Drive provides secure file storage with automatic access control based on your organizational structure. Your files are always protected, and permissions sync with team assignments. No more manual access provisioning or security vulnerabilities from overly permissive sharing settings. File lifecycle management happens automatically.

• Infince Calendar and Meeting make scheduling effortless and remove the chaos from meeting management. Create video meetings straight from your calendar and avoid calendar conflicts. Get a quick glimpse of the availability of your meeting attendees and reserved meeting rooms. Enable hassle-free meeting management without separate booking systems. Also, attach document links to meeting schedules, so that attendees arrive at meetings with context instead of scrambling to understand what’s happening.

• Infince Task connects work assignments with deadlines, dependencies, and team capacity. Your team always knows what needs doing, who’s responsible, and what blockers exist. Progress visibility prevents the communication breakdowns that cause missed deadlines. Managers see where projects are lagging before they become emergencies.

How to Get Started With Infince

Fragmentation isn’t just a technology problem anymore—it’s a strategic disadvantage. Your team can’t move as fast as more streamlined organizations. Your IT team spends resources on maintenance instead of innovation. Your employees work with systems designed to operate separately rather than together.

The Infince Workplace Bundle makes this integration practical and delivers results you can measure from day one. Start with a single team, see the difference, and expand as the benefits become clear. Your organization deserves tools that work together as well as your people do.

Start your 14-day free trial and discover what’s possible when cloud based productivity apps actually work as one system.

Digital marketplaces have been growing extensively since 2020 to help organizations lower friction and increase employee engagement. Since they bring several useful applications under one hood, business software marketplaces streamline the traditionally complex software procurement process. Democratizing technology has helped global enterprises to cut down friction while adopting newer tools and accelerate deployment with reduced IT dependency. 

Defining a Business Software Marketplace

A business software marketplace works like an app store and functions like a centralized cloud-based platform. It allows enterprises to get, access, and handle a wide range of business and productivity applications. This includes a plethora of apps like CRM, HRMS, data analytics, and cybersecurity tools. With an enterprise cloud system, all the apps can communicate with one other within a secure, scalable, and compliant environment.

In essence, a business software marketplace is an enterprise application cloud platform with streamlined procurement, centralized governance, and easy integration. This helps organizations meet their digital transformation goals with speed and security.

Why Are Business Software Marketplaces Important?

According to McKinsey’s 2024 Digital Strategy Pulse, enterprises now manage over 130+ technology tools on average across departments. This causes data silos, security risks, and IT bottlenecks. Business software marketplaces aim to solve this challenge by offering a unified ecosystem that simplifies everything from procurement to provisioning and ongoing control.

How Can a Business Software Marketplace Benefit Businesses

A business software marketplace houses tried and tested applications across domains such as project management, customer success, accounting, ERP, and AI-driven analytics. Here are some ways it helps businesses: 

1. More choice and flexibility: A business software marketplace gives may options to choose, thus, organizations can pick and choose which tool will best suit their needs. They do not have to commit to expensive off-the shelf software that only has limited functionality or a feature-rich product that will not meet their base needs.
   
2. Faster evaluation and deployment: Business software marketplaces typically support rapid vendor evaluation. How? They allow organizations to get demos and trials within a secure environment to simulate and understand fitment. This significantly reduces time-to-value by removing long procurement cycles. 
   Additionally, integrations are typically pre-verified for compatibility and performance. This reduces the load on IT teams and bypasses potential integration failures that usually cost enterprises billions annually.
   For instance, a procurement officer can request and deploy an AI-powered forecasting tool from the same interface used to access HR or finance apps. This also takes care of policy compliance and cuts down overhead costs. 
   
3. Centralized app management and governance: One of the key differentiators of enterprise marketplaces is administrative visibility and policy enforcement over every app and user. This includes:
   • License management and renewals
   • Usage analytics
   • Data residency and compliance auditing (e.g., SOC2, GDPR, HIPAA)
   
4. Private cloud provides better security of data than on-premises: The McKinsey State of Cloud 2025 report mentions that almost 50% of larger enterprises are now focused on using cloud-native applications.This means they are looking at private data layers, emphasizing the need for data and IP protection.  Business software marketplaces recognize this critical need. They come equipped with robust security frameworks that include virtual private servers, encrypted data transmission, and isolated computing environments. This means organizations don’t have to worry about negotiating security protocols with each individual vendor because the marketplace handles these requirements upfront.
   A recent Ponemon Institute study revealed that enterprises using marketplace-based private cloud infrastructure experienced 60% fewer data breach incidents as opposed to those managing vendor relationships independently. This translates to an average cost savings of $2.8 million per avoided breach incident.
   
5. Single-sign on (SSO) management for hassle-free logins: There is a body of research from recent times that highlights how identity and access management (IAM) remains a top security challenge for CIOs. The complexity multiplies when enterprises work with dozens of software vendors, each requiring separate authentication protocols. SSO embedded into software marketplaces addresses this directly. Instead of managing individual login credentials for each application, employees access all their tools through a single, secure gateway.
   
   
6. Faster scalability: Business software marketplaces solve the problem of scalability through on-demand resource allocation. When your customer service software suddenly needs to handle triple the usual chat volume, the marketplace automatically provisions additional server capacity within minutes. You’re not locked into annual contracts for computing power you might only need during peak periods. Instead, you pay for what you use when you use it.

How Is Infince Your Most Suitable Business Software Marketplace?

The right business software marketplace should offer an extensive range of productivity tools and business applications under one roof. Here’s why Infince is the right pick:

• A unified platform that offers multiple app functions: Infince brings together many apps on to a single solution. Project management, customer relationship management, and other business applications… all delivered in one package. This way, you don’t have to manage relationships with multiple vendors.
• A scalable system that helps save costs: With Infince, you can proactively scale based on your business needs. As application usage declines, Infince scales back resources. There is no need for manual adjustments – this operates automatically.
• Built-in security and integration: Infince provides you built-in security controls. Each user has a single sign-on authentication to access all the tools. You’ll never have to worry about creating and managing the interfaces between tools; they are all automatically pre-integrated and will work together seamlessly. This helps you avoid the endless hassle of making different software programs communicate with one another.
• Reduced complexity for IT management: Your IT team will benefit from centralized user management and software deployments, and they can focus on strategic projects instead fixing interoperability problems, maintaining user access, and managing multiple vendor contracts.
• Remote work-friendly solution: With remote work on the rise, Infince works perfectly well to suit both remote and hybrid worksplace. Employees can access apps from any location and use all types of devices. Infince offers a mobile-friendly experience and offline functionality where necessary.

Change the way you do business with more engaged employees and productivity. Start your journey with Infince now.

The success of any project depends on having a great plan as well as a platform for improving team productivity. As important as it is to execute a new project or idea, it’s that difficult to maintain efficiency throughout the project.

For a project manager, it is imperative to see the bigger picture and do the best to manage the different tasks related to the project at hand. However, it is seen that many project managers struggle to keep track of tasks and end up losing control of everything. To avoid all the unnecessary chaos and confusion related to managing a project, you need reliable project management software that is designed to make the entire process smoother. This blog will help you understand the difference a good project management suite brings to your business and how to choose one!

Read more: Why is Project Management Software Crucial to Project Success in Remote Work Environment

What is Project Management?

The term project management can be defined as the approach one takes for planning and coordinating a project. Be it a small-scale entity, a decentralized team, or a global enterprise, there should be a proper channel available for project management. Every business is optimistic during the starting stages of a project, but it can get very difficult when it comes to overseeing the project development to the final product. This is where project management software comes to play.

Project management software applications have become a necessity in today’s competitive world. They are an essential pillar of support to get the job done regardless of the industry or domain. A project management platform can ensure that you get access to all the tools required to manage every task involved in the project. In other words, you have everything at hand to finish the project within the set deadlines and achieve the expected outcomes.

What are the Functions of Project Management Software?

Project management software like Infince can have many functions. Infince goes beyond the traditional project management software in numerous ways. It offers you an entire suite of apps at the price of a traditional project management application to ensure improved productivity. Below are some of the main features that make a project management suite exceptional – ensuring the platform you choose has these would be the first stepping-stone to success.

Read more: 5 Ways A Project Management Tool Can Help Your Business Grow

1. Cloud-Based Functionality

Cloud-based solutions have become a commonplace feature for forward-thinking businesses. What’s more, remote work culture has become the mainstream option for many businesses due to the effects of the COVID-19 pandemic. With a robust project management suite that provides cloud-based services, you can ensure better collaboration among your team members no matter where they are located around the globe. In addition, cloud-based solutions are cost-effective, easier to implement, and scalable to meet your varied needs.

2. Seamless Collaboration Options

Seamless communication and collaboration are vital in every project to ensure that all the team members are on the same page. A project management solution like Infince can ensure cross-functional collaboration to simplify the way different teams work. You can easily communicate with your team members using the all-in-one platform to share important information and documents related to the task, which will make sure that the job is done efficiently and on time.

3. Easy Integration of Tools

As a project manager, you may find yourself using different productivity tools for different functionalities. For instance, you may use a tool for communication, another for assigning day-to-day tasks, and yet another to share files. An all-in-one project management suite like Infince can offer you a unified platform to manage everything. You can integrate as many apps into the software as you want to manage your project. This way, you will not have to juggle between different tools, which can lead to a loss in productivity.

This also means that you will get more time to spend on the important aspects of the project. The most essential tools you should have in your project management software include:

• Planning Tools: Your project management suite should have the right tools to let you map different tasks and describe task iterations clearly at the start of a project. This will help you to layout the project expectations upfront for your team members.
• Task Management Apps: The project management platform you choose should allow for seamless integration of productivity and task management apps to make day-to-day work easier. This could range from creating jobs to assigning tasks and setting deadlines to generating reports and more.
• Time Tracking Options: A successful project management strategy relies heavily on how different team members utilize their time for the different tasks assigned to them. With efficient project management software, you can track time and export timesheets from a single dashboard to monitor the performance of your team.

Read more: 5 Must-have Features In A Project Management Tool For Small Businesses

Added Functions to Look Out for in Your Project Management Software

The final output of a project depends a lot upon who is responsible for what. This demands keeping the team updated about the different tasks at all stages of the project as well as assigning tasks and job roles as required. With an all-in-one project management software like Infince, you can automate the assigning of repeated tasks based on specific rules to streamline the process. Moreover, you can also communicate the deadlines and responsibilities to your team more clearly when you are on the same platform.

Infince also makes it simpler to track the progress of the project by giving you a unified view of the various tasks on a single dashboard. This can not only help to monitor the performance of your team members but also motivate them in case they hit a roadblock or need some help in getting things resolved. This also means that you can prevent bottlenecks and break any silos before they affect your team’s overall productivity.

Infince also allows you to anticipate what can go wrong in a project and take the required actions in due time. This will keep the workflow unhindered so that the objectives of the project are achieved as expected. In a nutshell, a reliable project management software suite like Infince will help you to keep your team focused and organized to ensure optimal success for your business. So wait no more! Sign Up with Infince today and unlock unlimited possibilities for your business!

Best Practices to Optimize Project Management Communication

Agile project management is highly crucial in today’s remote-first, digital-first workplace. The remote work culture has emerged as a potential solution for handling various operational aspects across companies. Remote work management brings several benefits to the table, but it is not devoid of challenges. One of the biggest concerns in managing remote teams is effective communication.

Without consistent and effective project communication between the teams, it can be challenging for the managers to execute actions as planned. Likewise, lack of proper communication will make it impossible to ensure that everyone is on the same page about the project’s status and what changes have been made to it. Ineffective project communication can lead to transparency issues between the teams, affecting their productivity and overall results.

Download White Paper: Adapting to The Changing Face of Enterprise Collaboration

Common Challenges in Project Management Communication

Most managers fail to drive the optimum outcome when managing remote teams. It is because they do not start with a well-planned communication strategy. Remote work and project management should always have a robust communication strategy so that no unwanted scenario pops up. It prevents project teams from using ineffective channels at inappropriate times.

For instance, while dealing with an urgent customer request, email communication alone may not be effective. You may have to use telecommunication, video conferencing, or instant messaging platforms to solve the customer challenge immediately. At the same time, an everyday instant messenger may not support screen sharing or file sharing. Hence, it is crucial to adopt Digital Workplace Orchestration platforms like Infince to manage your projects. 

Read more: How Successful Leaders Engage Employees Using Modern Business Communication Tools like Infince 

Communication gaps in project management can also arise when some team members are not updated with the project’s progress. For example, suppose someone is handling the design aspect of the project and fails to update the design status to other members. In that case, the production team will have to wait until they receive notification regarding design completion. This can lead to trust and transparency issues and minimize employee productivity. 

Another challenge in project management communication is that managers often do not have the means to fine-tune their strategies as per the project’s progress. Even though the project communication management approach fits the implementation needs, companies may need to accommodate frequent change requests from the customer. It’s crucial to refine the communication and collaboration strategy to match the changing project management demands.

Read more: Business Process Management Strategy for your Small Business 

How to Ensure Project Management Communication Success

When developing the project communication plan, you need to determine how you can pass on the relevant information to the team members in due time. It’s also important to decide how you can share the necessary files and documents with the appropriate parties for carrying out their jobs. Infince’s project collaboration software can simplify all these processes.

How to Choose a Project Management Platform

An all-in-one project collaboration platform like Infince can come in very handy in team management, as it gives you an effective communication channel for different purposes. Infince’s project management software helps you handle knowledge management and data sharing functions. It allows you to oversee the progress and status of various project aspects on a unified dashboard.

Read more: 5 Key Features Every Project Management Dashboard Should Offer 

By adopting a reliable project management platform like Infince, you can rest assured that a proper communications workflow is in place. Infince helps deliver the data that your team members require to perform their job roles at every stage of the project. Moreover, it can also serve as a channel to collect feedback and improve the project management communication system to guarantee optimal results. Infince helps build trust among the team members by making your process more transparent.

Read more: 5 Ways A Project Management Tool Can Help Your Business Grow 

Best Practices to Handle Project Management Communication

Along with an all-in-one project management platform, you also need to implement the best project management communication strategy. The next step is to confirm if the strategy works as intended. As a business owner, you should regularly monitor the strategy. It includes conveying insights generated at each point of the project management process, how and where the data is processed, and how the team members apply insights to improve their work. 

Analyze the efficiency of your project communication strategy at regular intervals to identify any communication gaps and take steps to address them. Keep an eye on how your team members use the project communication platform. Review how project managers use the digital workplace platform to share team and project updates and dashboards. Project management software like Infince also helps encourage virtual socialization among team members. You can also use it to assess the performance of your project communication strategy and make changes if needed. 

Read more: 5 Best Practices To Enable Seamless Communication For Your Remote Workforce 

Tips to Manage External Communications

An agile project management tool allows you to communicate with all the parties involved in a project to ensure that you can reach your target outcomes on time. For instance, Infince OpenProject enables you to grant access to external users like your clients and other stakeholders. This improves the stakeholders’ visibility over the project’s status. They can recommend insights relevant to the execution of a specific project process. 

You can also manage access to the communication funnel for document sharing internally and for other purposes externally. This will help the team members find the required information instantly, which leads to improved transparency and productivity. On the other end, having a unified communications channel will make collaboration with clients and suppliers much easier for your team members.

Read more: 5 Must-have Features In A Project Management Tool For Small Businesses 

The Closing Note

Besides a robust communication strategy, you also need to ensure appropriate communication at the end of a project. Project management communication will help you confirm that the results meet the intended quality. You can also refine the approach and the process in due course.  

Communication should continue even after completing the project. Employee recognition, social conversations, and casual interactions go a long way in boosting remote team morale, which will eventually lead to high-end productivity and performance.Infince is a digital workplace orchestration platform that offers a vast array of collaboration apps, productivity tools, custom dashboards, centralized and private IT infrastructure, custom branding elements, a curated app marketplace, and a host of other features. Talk to us and find out how Infince can be your best project management companion.

Benefits of Implementing IT Assets and Inventory Management Software

During 2020-2024, the IT Management software is predicted to grow at a value of over USD 353 Million, with a 7% CAGR year over year. These estimates were from the pre-COVID era, which means that the growth rates could be accelerated now. In the new normal, workforce worldwide is undergoing a seamless transition from desk-based jobs in the office to work from anywhere culture. Fueled by the pandemic’s necessity, remote working from home became a mainstay for professionals in almost every country that bore the pandemic’s brunt. With this culture becoming mainstream, there is an essential requirement for two major components for succeeding:

1. Flexible Enterprise IT Policies

2. Flexible IT Asset Management Software

Flexible enterprise IT policies are needed to ensure that employees are readily connected to the organization’s technology ecosystem from their home networks without facing any issues.

Flexible IT asset management software is needed to accommodate and manage the entire spectrum of IT assets that are now distributed between employees’ offices and homes.

Read more: 4 Tips To Attain Success In The New Normal Remote Work Environment  

Once a strategic enterprise IT policy is in place, the next important thing a business needs for enabling a seamless remote working culture is efficient IT management software. Such a platform would allow easy control and management of an organization’s IT assets. Companies often rely on outdated IT inventory management software or manual spreadsheet-based mechanisms to organize their crucial assets. These will increase overhead and lead to utter chaos when the business faces disruptions on scales as massive as the COVID-19 pandemic.

Benefits of having a Modern IT Inventory Management Software

With more companies expected to have a hybrid model of work in the future, employees may get the privilege to decide whether they want to work from the office or home. In such a mode of operation, having powerful IT management software can empower organizations to achieve agility in their operations. Let us examine the top 4 benefits that can be realized when an organization deploys a modern IT inventory management software:

Read more: Top 5 Productivity Tools Every Small Business Needs Today  

1. Manage IT Hardware

An organization’s IT hardware includes components ranging from small network hardware to servers, data centers, and intelligent sensors that are used to aid work. It is vital to enable secure and seamless access to each of these assets when authorized employees need them. Also, there is a need to manage every hardware’s lifecycle from procurement to installation, deployment, maintenance, and retirement at correct intervals of time to maintain a sustainable IT environment for your staff.

2. Manage Devices

With digital being of paramount importance, every business will require employees to have some form of a computing device to be with them for official purposes. In most cases, it will be a desktop PC or laptop, or it could be smartphones with dedicated company apps for work management. Additionally, there will be a host of supporting devices such as printers, webcams, projection devices, etc. It is essential to keep a record of who has access to what to ensure that costly IT assets are not lost or misplaced.

3. Manage Software Licenses

Irrespective of the business sector that a company operates, there will be a range of software products that their employees would use to work better. It could be productivity apps, HR software, digital storage, enterprise work support apps, etc. The IT team will have a hard time administering licenses to employees who need access to different software at different times to progress in their work schedules. With robust IT Assets management software, they get the required dashboards to view, control, and administer licenses to cloud-based or on-premise software used within the workplace.

4. Manage Data

In the digital economy, data is the King, and this notion works in the operational side of businesses. When organizations deploy more software or platforms to empower their employees to work better and serve clients faster, these applications will generate a vast gamut of data daily. This data fuels in-depth analytics and yields insights on improving productivity, better allocation of IT and human resources, optimizing costs, etc. A modern IT management software can handle enterprise data as an IT asset and help companies build internal data workflows and processes to ensure that the data is put to fair use and ROI is derived faster.

Read more: How IT Teams Can Prepare to Support Remote Workforce During COVID-19  

A modern IT management software can help businesses realize untapped potential and value from their IT infrastructure. As we have broadly covered in this blog, enterprises of all sizes have an opportunity to make their entire business’s digital backend more flexible to support employees when they want to work from anywhere. This will significantly improve the organization’s preparedness for future disruptions similar to the COVID-19 pandemic. If your organization is on the lookout for a comprehensive enterprise management software to manage your digital landscape, get in touch with us to see why Infince can be the ideal solution.

How to Build an Effective and Solid Business Strategy for 2021!

For most businesses, 2020 has, undoubtedly, been a year they would want to write off from their history. As some things are meant to be forgotten, and things should move on, businesses must also look for the opportunities 2021 and upcoming years hold. Prospects will keep coming and going, but having a defined business strategy can help a company make the most of these opportunities.

Read more: Business Process Management Strategy for your Small Business 

If you don’t have any business development strategies or are looking for suggestions, you can consider the following recommendations.

Ten ways to form an ideal business strategy

NOTE: Not always, but sometimes implementing specific strategies may require you to take advantage of certain productivity tools, centralized IT Management applications, private IT infrastructure, etc. For any such tools and applications, you can always count on Infince. Using this tool, you can get desired business management software to improve business processes, achieve cost efficiencies and experience the utmost data security. What makes Infince the first choice among businesses is its unbeatable pricing, including a 30-day free trial.

Read more: How Successful Leaders Engage Employees Using Modern Business Communication Tools like Infince 

A company can incorporate the following suggestions to enhance its growth and competency and improve its business level strategy.

1. Have a realistic vision

In a business world, having a vision may seem cliché, but it is, in fact, an essential thing which a business must be precise, clear, and realistic about. As vision is a peek into the future, it must comprise aspirations related to the organization you want to develop and ascertain what success implies in various business terms like markets, volumes, customers, etc.

2. Be unique to have an edge

One of the most critical business strategies is to choose the right tools and techniques that can help you identify how your company can deliver unique value to its customers. In most divisions of the economy, businesses are struggling in the crowd of similarity. When you have a well-planned business strategy, you can stay on top of the competition through its pricing model, delivery system, service offering, and more.

3. Be clear about your targets

Poor targeting is one of the major barriers to the growth of a business. Lack of clarity in targets makes a company suffer from imprecise messaging, which in turn misaligns sales and marketing. Therefore, make sure to be clear about your targets so that your business can focus better on resources and device an integrated sale and marketing approach, where marketing enables sales productivity. With clear targets, you can execute sales and marketing plans more effectively.

4. Focus on systematic growth

Only through systematic and streamlined growth can a company invest in talent, technology, and new tools. To achieve this growth, you need a business level strategy. A robust business development strategy allows your business to grow in the required dimensions.

Once your company is precise on this aspect, it will be easier to anticipate how much you can afford in terms of capital expenditure, overhead expenses, resource management, etc.

5. Decisions must be fact-based

Most executives complain about a lack of adequate data when planning or executing a business development strategy. Having access to fact-based data or information (through public records, social media trends, geographical location, etc.) allows a business to quickly quantify the value of various segments served, thus easing the decision making for multiple operations.

6. Have a balanced short & long term planning

While some companies may prefer to have short term planning to achieve their objective, others may choose long term planning as a better way to achieve it. Instead of choosing one or the other, it is advisable to have a balanced mix of short-term and long-term planning. Having such a balance allows companies to keep the team and the strategies aligned with the objectives through long term planning.

7. Agility is Necessity

Companies should always be focused on long term scenarios; however, they should be responsive as well. For example, one of the critical components in forming a business strategy should be anticipating market trends. Companies should evaluate long-term market trends and follow procedures based on this information by holding strategy review meetings at regular intervals.

8. Bring transparency

As companies are looking to hire more millennial employees in their team, it has led to agility and enhanced transparency in operations. Such transparency in the various departments and operations has brought employees together, easing the endeavors to meet the company’s objectives significantly.

9. Invest time in pre-planning

You would want your managers to welcome the business development strategies that you frame without any hesitations. It would be better to do proper research and gather important information ahead of your strategic planning. When you have a well-thought plan beforehand, it can help you gain greater control over your choices, resulting in a positive outcome.

10. Make your strategies flexible

Every strategy you form for your business should be amendable. This characteristic comes useful when you wish to make changes to them due to unexpected changes in the business trend, customer’s preferences, or results being different from what you expected. Ensure that you always have a Plan B for the things that don’t go accordingly with your Plan A. This way, you might achieve an increased success rate in implementing your strategies and successfully meeting the organization’s objectives. 

To sum up!

To conclude, a company should incorporate a business strategy to bring together all their employees working towards the set target while keeping things transparent at all levels. A company must ensure that its business strategies are swift, well-planned, and fact-based, supported by a backup plan if things don’t go as expected.

Read more: 5 Features of Infince that will Transform The Way You Work 

If, at any level, your business development strategy requires the help of IT management, private IT infrastructure, cloud migration and data management, custom dashboards, and collaboration or productivity tools, reach out to Infince. Here, industry-trained professionals devise the best business strategy for your organization.

How Infince’s Online Collaboration Software Facilitates Effective Business Communication

Effective communication plays a significant role in business success. Having proper business communication channels means having a highly-engaged workforce, which boosts employee morale, performance, and productivity, leading to higher returns. Employing robust business communication tools will enhance communication within your organization.

The importance of ensuring seamless communication between the team members can be felt more deeply at present, as every industry is shifting toward a more remote-friendly work culture. Hence it is essential to have a reliable online collaboration software that offers all the features for improving employee engagement and productivity. With an all-in-one collaboration platform, enterprises can facilitate effective employee communication and address many existing gaps in their productivity and work environment to achieve better revenue.

Read more: 3 Ways a Workplace App Helps Manage Your Business During COVID-19 

The role of business communication tools in today’s work culture

Business communication can be defined as the process of “exchanging information to promote an organization’s goals, objectives, aims, and activities, as well as increase profits within the company.” Effective business communication also implies how the management and employees interact to realize the company’s goals while focusing on improving organizational practices and reducing errors.

Enterprise collaboration software allows businesses to keep the communication channels open for better teamwork between different company departments and between the management and employees. Organizations can use business communication tools to generate new ideas, find solutions for specific problems, make proposals and sales plans, identify the right marketing strategies, reach agreements, and execute the decisions.

Read more: 6 Ways Online Collaboration Software Helps Manage Your Virtual Team 

Advanced online collaboration software like Infince comes with features to capture various forms of data to track sales performance, monitor employee productivity, analyze your marketing campaigns’ performance, and more. It results in better collaboration between the teams and helps foster a work environment that motivates everyone to achieve better results.

How to make the most of enterprise collaboration software

By integrating an all-in-one online collaboration platform in the company work culture, you can stay on top of the employee engagement problems, recognize any communication gaps, get instant feedback from employees, and predict your workgroups’ changing needs. 

Below are some ways to leverage the maximum potential of business collaboration software and ensure superior employee engagement.

Read more: 10 Benefits of Using Business Communication Apps to Future-Proof Your Company 

1. Keep your team aligned with your mission

Defining your company’s mission and values to your team members will help them provide sincere feedback on how they feel about that and play a role in achieving the business goals. You should also answer any questions they have and keep the channel open for discussions. Encourage a free exchange of ideas, which you can incorporate for making future decisions. At the same time, keeping your employees aligned with the objectives will make them feel more valued and lead to better productivity.

2. Plan strategic initiatives with your team

You need to express the strategic initiatives of your organization clearly with your team and ask them to provide any inputs and ideas that they may have. Real-time collaboration software can help you plan the strategic initiatives alongside your team, ensuring that everyone is on the same page and understands what they need to do to achieve those goals. Likewise, it will also ensure that your employees brace themselves for the upcoming changes in the company’s direction that may affect their work.

3. Create a dedicated two-way communication channel

Listening to your employees is very important to ensure that you have a flawless two-way communication channel in your organization. Just as you deal with your customers’ grievances, you should make sure that you address the problems cited by your employees. Following a feedback system and encouraging employees to express their views during team conferences can help you gain valuable insights into your company’s work culture. It will also enable you to identify any roadblocks that affect productivity. 

Advantages of choosing Infince for business communication

Infince is an all-in-one enterprise collaboration software that allows you to maintain a competitive edge in the industry with innovative features. Unlike the usual business communication tools, Infince offers you a complete suite of productive features to ensure effective collaboration between your employees and the management and do a lot more.

Read more: 5 Features of Infince that will Transform The Way You Work 

1. Streamlined communication with live chats

It is possible to miss out on important messages when you communicate through emails, especially if they have multiple recipients or long threads. Infince solves this problem by allowing you to communicate through individual and group chats. You can also share local files through the live chat for real-time collaboration.

2. Seamless team meetings with audio/video calls

Video meetings can quickly eliminate communication gaps, due to which most online collaboration software mainly focuses on offering video conferencing features. Infince goes a step further by providing group or one-on-one audio/video call options with file-sharing capabilities and high-end security features so that you can enjoy enhanced business communication.

3. Improved collaboration with online office tools

Infince gives you access to a wide range of online productivity tools to make employee collaboration simpler in your company. You can easily access these office tools to manage your company data in various forms and collaborate with your employees on the go for realizing efficient results.

Read more: An 8-Point Checklist to Enhance The Modern-Day Digital Workplace 

You can also get many other functionalities with Infince that make business communication effortless while allowing your employees to be more productive and achieve the company goals quickly. As employee engagement relates to your team’s level of commitment and their connection to your company, such an all-in-one enterprise collaboration platform can be a critical driver for your business success. Contact us to explore Infince further. 

The Role of Business Communication Tools in the Growth of a Business

Effective communication is the backbone of every successful business. This is even more applicable for modern businesses because of the massive shifts in the workplace culture of late. Technology advancements and the impact of COVID-19 have made robust business communication tools more than a necessity in every industry today. Fortunately, there are many impressive business communication apps, which make it easier for leaders and managers to collaborate with their teams, connect the missing dots, and drive improved performance and productivity.

Why Business Communication Tools are Inevitable in Today’s Workplace

It has become a norm for employees to use business communication tools for efficient collaboration. A recent Facebook Messaging Survey found that more than 63% of people across generations prefer messaging apps for communication instead of emails or calls. The impact can be seen in the business world as well with around 60% of businesses of all sizes using collaborative chat apps today. That is because business communication apps perfectly suit the evolving workplace culture while opening up ways to ensure improved employee productivity.

How Business Communication Apps Contribute to Business Growth

Business communication tools offer a flexible platform to furnish the varying demands of interaction within the company. Below are some of the fundamental advantages of using business communication tools that help in business growth.

1. Unmatched Adaptability

The nature of the modern workplace is changing rapidly and businesses across industries are promoting remote work. With a reliable communication app, leaders can collaborate with remote workers as needed, while allowing them to work as per their schedules. As more than 70% of millennial employees prefer working in a flexible environment, it is high time for businesses to adapt to the change and ensure proper communication channels to boost productivity.

Read more: 5 Tips To Effectively Manage Remote Teams During Challenging Times 

2. Easy Data Sharing

Modern communication tools come with simple features to share all the data and information needed for any task. Team leaders and employees can share files, upload links, or even directly stream content to make sure that everyone is on the same page. Business communication apps like Infince allow you to save files and data on the integrated cloud system. This makes collaborating on a project further easier, as anyone can access the required files later.

3. Effortless Task Management

Leaders can have a very difficult time managing a project if the team communicated through multiple channels. A business communication tool is much more than an everyday messaging app. It brings everything in one place so that managers and leaders can have a quick overview of the processes and stay updated with the progress of the project. It also makes planning tasks, assigning duties, setting deadlines, etc., simpler while improving accountability amongst the team members.

4. Real-Time Communication

Team collaboration apps keep employees posted on what is going on and make it easier to focus on their job roles. Messages can be sent to individual employees or in a group to make sure that everyone stays on track and performs their duties on time. Business messaging apps like Infince come with video conferencing capabilities to make meetings more interactive and engaging.

Read more: 5 Workplace Innovations You Can Welcome with Video Conferencing 

5. Less Unproductive Meetings

Physical team meetings can waste a lot of productive time. As per the Harvard Business Review, around 65% of employees believe that “meetings keep them from completing their own work, while 71% said meetings are unproductive and inefficient.” This serious problem needs to be fixed as quickly as possible to ensure better employee efficiency. As team collaboration apps allow you to access relevant information anytime and from anywhere, they help avoid the need for any physical meetings.

6. Improved Employee Engagement

Business communication apps are much different from mundane emails. They can act as a platform to share inspiring stories, exciting news, motivational messages, and have some fun too. Team messaging apps are not necessarily limited to sharing business-related data; many of them also come with emojis and stickers to add a personal touch to the messages and make it a bit lighthearted.

Read more: 5 Ways To Improve Business Growth Through Employee Engagement

7. Integrated Modern Technologies

An enterprise collaboration app can also be customized to accommodate various modern technologies, such as Machine Learning, Robotic Process Automation, Natural Language Processing, Predictive Analytics, and Artificial Intelligence. These technologies can help streamline business communication by sorting information, analyzing data, generating reports, creating policies, and much more. This will, in turn, help to ease the stress of performing routine tasks from the employees and they can focus on other productive duties.

8. Performance Tracking

A business communication app can also allow leaders to track the performance of their teams effectively. Team collaboration tools allow managers to create jobs and determine goals before handing over those to the team members. They can then track the progress toward the specific goals and see how each employee is collaborating to achieve them. This brings more transparency to the team, boosts accountability among the employees, and motivates them to perform better.

Read more: 11 Online Collaboration Tools That Facilitate Remote Work In 2020

9. Mobile Apps

Everyone prefers to use mobile apps these days to read emails, track work, share information, and more. Forrester reports that around “66% of employees now use two or more devices every day.” With an integrated mobile app for business communication, employees will not have to manage multiple channels to communicate with each other. Instead, it will make it easier to access all the data and information across devices.

10. Improved Productivity

The most obvious benefit of workplace apps is that it improves employee productivity. As business communication tools make it easier to set goals, assign jobs, track progress, generate reports, and interact with the team members in real-time, they help boost employee morale and efficiency. Having a single channel for all business communication also avoids the need for multitasking, which further helps to improve time management.

There are countless ways for team members to interact with each other, but business communication apps give a more dedicated platform for building a productive work environment. While it cannot be predicted how the future will shape workplace culture, it can be said that advanced and feature-rich business communication tools will certainly be integral in the coming days.Infince brings you a pool of effective collaboration software to help you connect with your teams faster and work together better, for greater business achievements. Get in touch with us to learn more.

10 Leading Apps for Secure Enterprise File Transfer in 2020

From being one of the world’s most severe pandemics, the COVID-19 disease has devastated economies of almost all countries worldwide by forcing them to go into lockdown situations that were unprecedented in the past. There are several businesses that have been forced to operate with their staff working remotely and their business moving to predominantly digital channels. From retail to finance, there was a rapid shift in consumer appetite from an in-person store or branch visit to availing of goods and services from the comfort of their homes. To sustain operations of their digital customer channels, businesses had to ensure that their workforce too was able to work seamlessly and productively from their homes. However, conducting daily business operations from home rather than an office environment had its fair share of challenges. One of the most dominant challenges that existed was facilitating seamless and secure file sharing between employees. 

Confidential files that involved sensitive information are often shared between employees of the same department or between departments for various operational reasons. While at the office, the securely monitored local network serves as the best medium to share files irrespective of a file’s size. Being locally hosted and monitored, there wasn’t any threat from erroneous or malicious access being made of the files. For employees who now have to work from home, businesses have to rely on internet-based file-sharing platforms to enable continuity of their operations through successful employee collaboration.

Read more: 6 Ways to Build a Secure File Sharing Practice Within Your Organization

Keeping this need of facilitating secure file transfer between employees, let us explore the top 10 apps that help businesses achieve this feat seamlessly:

1. Infince

If you are looking for a one-stop-shop to enable your business to transition into a digital-friendly one, then Infince is the solution you have been searching for. Infince offers unparalleled cloud file storage and sharing options as well as becomes a comprehensive enterprise digital platform for collaboration, customer relationship management, HRM, and all core operational areas. Infince offers a branded cloud platform and a custom website builder with personalized options to match your brand’s identity. 

Read more: 5 Features of Infince that will Transform The Way You Work 

2. Dropbox Business

One of the early birds in the cloud storage market, Dropbox made its name from being the preferred destination for storing and sharing files online. For businesses, they have a dedicated enterprise version offering seamless file sharing, collaboration, and synchronization while ensuring secure information exchange between stakeholders.

3. G Suite Google Drive

Google is the undisputed leader for personal communication and collaboration with its range of services like Gmail and G Suite web productivity and storage apps. For businesses, Google offers an even more superlative file sharing and collaborative experience with its dedicated business focused G Suite Google Drive services. With highly affordable subscription plans and splendid support, it offers a great value proposition for businesses of all sizes.

4. One Drive for Business

Microsoft did not want to be left out of the enterprise file sharing market when its key rivals were all offering highly competitive products to entice customers. The One Drive for Business platform offers a highly scalable cloud-based storage and file sharing service that allows employees to securely share large files with their peers effortlessly and also get access to Microsoft’s leading enterprise collaboration tools like MS Word, PowerPoint, etc. as integrated subscription options for very attractive prices.

Read more: Top 10 Alternatives to Microsoft Teams that Aid Remote Work in 2020 

5. Citrix ShareFile

Citrix is a darling of the enterprise world where thousands of companies rely on their virtualization and secure remote access platforms to conduct business. The file-sharing app offered by Citrix offers an equally efficient job of helping businesses facilitate better and more secure file sharing to sustain their operations.

6. Firefox Send

The world’s most popular open-source web browser offers a free and secure file sharing feature via the Firefox Send option. It allows users to share files securely by simply dragging and dropping the file into the browser and share access links to relevant stakeholders. You even have options to set expiry for the files after a certain number of downloads or even set password protection for added security.

7. WeTransfer

WeTransfer provides business users with a simple drag and drop interface to host files on the cloud and share it with privileged access to any stakeholder. With free and paid versions available, the platform offers one of the quickest free sharing experiences for any collaborative file.

8. FileCloud

If you need a file-sharing platform that can be customized with your own intuitive corporate branding guidelines, then FileCloud is the perfect option for your business. It offers a highly personalized dashboard that can be modified according to your branding guidelines to give a unique user experience for all your employees while they use it to share files seamlessly with peers.

9. Box Business

Box is also one of the earliest cloud storage companies that revolutionized online file sharing. With seamless integration capabilities for G-suite, Office 365, and other popular collaboration platforms, Box makes for an attractive enterprise data-sharing platform with secure credentials thanks to its focus on encryption using data protection policies of high standards.

10. SendAnywhere

This is one platform that sticks to its name more rigorously to carry out its operations. It simply lets users send files from one location to anywhere using its secure data transfer channel. A paid subscription offers higher data caps and more control over transfer permissions making it a worthy contender for today’s business users.

Read more: 11 Online Collaboration Tools That Facilitate Remote Work In 2020

We hope you get to make an informed choice for your business’s digital future from our recommendations above and enable your staff to seamlessly share information and collaborate on work. Besides secure file transfer, Infince offers a basket of features that enable hassle-free and seamless remote work for enterprises of all sizes. 

Get in touch with us to know more about how Infince can be the best remote cloud platform for your business.