Table of Contents

1. Brief Overview
2. What is an Enterprise Cloud Suite?
3. What Are the Primary Components of an Enterprise Cloud Suite?
4. What Are the Key Features of an Enterprise Cloud Suite?
5. What Are the Potential Benefits of Leveraging an Enterprise Cloud Suite?
6. How Did InfinCE Help Five Brothers Achieve Operational Efficiency for Their Customers?
7. What Are the Factors to Consider in Assessing the Right Enterprise Cloud Suite?
8. Why InfinCE? Your Go-to Enterprise Cloud Suite

The shift to the cloud and its potential benefits are often underrated in the digital-first workplace. Of course, in recent times, the topic of enterprise cloud suites has moved from just water cooler discussions to becoming a critical part of boardroom discussions. 

Scratching beneath the surface, there is consensus among C-suite leaders that the cloud suite is not just another shiny tool. Well, the proof is in the pudding. 

A Gartner study reports that worldwide end-user spending on public cloud services will reach $678.8 billion in 2024, a spike from $563.6 billion in 2023.

A recent McKinsey survey reports that companies that moved their operations to the cloud experienced a 47% faster time to market. This is a game-changing benefit. How do enterprise cloud suites transform business operations to impact the bottom line?

For one, organizations adopting cloud suites open the horizon to many opportunities – automating workflows, integrating disparate software systems to drive improved collaboration, and enhancing communication and transparency within the organization.

This blog explores how an enterprise cloud suite helps organizations achieve more than operational efficiencies. 

1. Unified Operations for Optimized and Strategic Decision-Making

An enterprise cloud suite consolidates various operational systems—such as communication, project management, collaboration software, productivity tools, and more—into a single unified platform. That leaves employees with the free time to focus more specifically on their KRAs rather than dealing with multiple software that leaves data and communication silos. 

From a business benefit standpoint, this reduces the time spent on navigating and managing different tools, leading to improved decision-making and fewer instances of operational oversight. Studies show businesses using integrated cloud solutions see a 30% reduction in operational costs. InfinCE’s customizable dashboards provide a unified view of organizational goals and productivity metrics, helping remote teams stay aligned and focused. This capability is particularly valuable for organizations that must monitor performance and ensure accountability among distributed teams.

2. Driving Sustainable Growth and Innovation

While streamlining operations is only one function of an enterprise cloud suite’s capabilities, they are also critical growth facilitators. Cloud suites built for enterprises create an ecosystem where growth becomes sustainable. Your existing systems must not be overhauled; they must be integrated. Cloud solutions facilitate that integration, ensuring minimal disruption while amplifying efficiency. The result? A faster time to market, a more agile workforce, and measurable ROI that hits the bottom line in ways traditional methods can’t.

3. Enabling Cost Savings

According to the Canadian Centre for Cyber Security, organizations can significantly reduce their IT budgets by minimizing costs associated with maintaining software and infrastructure. One of the most fundamental advantages of a cloud suite is significant cost savings. By allowing businesses to move from siloed capital expenditure models to a more flexible and scalable pay-as-you-go approach. Cloud suites built for enterprises also help businesses make financial sense. As businesses allocate their financial resources more strategically, they can bypass hefty upfront investments in hardware maintenance and software licensing. 

4. Offering Flexibility and Scalability 

A 2023 Buffer survey indicates a clear leaning toward remote working; 97% of workers prefer to continue working remotely, at least part-time, for the rest of their careers. This means flexibility is a big draw for employees in today’s gig economy. Enterprise cloud suites enable employees to access applications from any device with an internet connection, fostering collaboration and productivity. This accessibility breaks down geographical barriers, allowing organizations to build a globally distributed workforce. 

For example, InfinCE’s enterprise cloud solution is designed to empower employees by providing a comprehensive suite of tools that prioritize remote collaboration. With distinct collaboration features like video conferencing, instant messaging, collaboration apps, and critical project management tools, InfinCE enables teams to communicate and collaborate effectively regardless of their location.

5. Driving Enhanced Data Security

A report from the Cloud Security Alliance states that 64% of organizations cite security as their primary concern when adopting cloud services. Typically, cloud suites designed for enterprises with advanced security protocols, including end-to-end encryption and stringent access controls, can ensure that sensitive information remains confidential and is only accessible to authorized personnel.

InfinCE’s dedicated virtual server ensures that each customer’s data is isolated on its secure server, minimizing the risk of data exposure in multi-tenant environments.  InfinCE’s private IT infrastructure simplifies data backup and recovery processes. In the event of hardware failure or data loss, organizations can quickly restore their information, minimizing downtime and operational disruptions. Additional security features include advanced user access controls, allowing organizations to define who can access specific data and applications. This granular control enhances security by ensuring that only authorized users can view or manipulate sensitive information.

Conclusion

Enterprise cloud suites are instrumental in helping organizations reach higher-order goals. Whether it means optimizing operational efficiency or integrating disparate systems for improved workplace collaboration. At its core, a well-rounded cloud suite built for enterprises is designed to simplify and elevate your entire business operation, not just pieces of it. Each feature plays a key role in driving efficiency, integrating existing systems, and offering measurable returns on investment—all while positioning your company for sustained growth and innovation.

As an enterprise cloud suite trusted by organizations across verticals and of all sizes, InfinCE is proven to deliver measurable results. With InfinCE, organizations can expect significant returns on investment, including a 25% increase in productivity and a 40% faster time-to-market for new products and services. InfinCE empowers organizations to adapt and innovate in today’s digital-first landscape. With its comprehensive suite of tools, businesses can confidently navigate complexities and unlock their full potential.

Book a demo and discover how InfinCE can transform your organization into an efficient, collaborative, innovative powerhouse. 

Traditional communication, collaboration, and knowledge management approaches are becoming increasingly obsolete in today’s digitally-driven workplace. Overlooking workplace challenges jeopardizes productivity greatly. Intranet platforms have found a substantial place in today’s modern workplace, and they deliver results that drive productivity, improve communication, and enhance workplace collaboration. Intranets reduce employee onboarding time by an astonishing 50%, rapidly assimilating newcomers into the corporate fold. They also reduce email overload by 40%. An Intranet is more than a tool; it’s a corporate Atlas. The rise of remote and hybrid work has necessitated new tools for connectivity. Intranets have risen to this challenge, supporting organizations as they adapt to these dynamic paradigms. Remarkably, a study by Gartner reveals 85% of forward-thinking companies employ Intranets to ensure seamless remote and hybrid work experiences. Check out this infographic for more on why your intranet is a crucial tool in addressing gaps and solving workplace challenges.

Ever since the pandemic brought in the dynamics of remote work and hybrid models, Microsoft Teams has become a household name in the world of remote work. A 2022 press release indicates Microsoft’s revenue of $51.7 billion in the December quarter, a rise of 20% from the same quarter last year, and profits of $18.8 billion, a steady increase of 21%, with earnings per share of $2.48, up 22%. In terms of quick numbers, the number of daily active users doubled in the wake of the pandemic – from 75 million in April 2020 to 145 million in April 2021.

Despite its immense popularity, it’s not without its shortcomings. Microsoft Teams is feature rich yet falls short of some basic essentials that drive effective communication and collaboration. It’s also probably why several businesses are on the lookout for Microsoft Teams alternatives. 

• For one, it is limited in its use for large scale enterprises that have several cross-functional teams. It offers only about 30 private channels that can be a bottleneck for several communication workflows across large companies.
• Secondly, nuanced access control is not a well-thought out feature with Microsoft Teams. Rankling several industry leaders who have considered switching to Microsoft Teams, the absence of an evolved access and permission control has made it a rather unpopular option.

In this blog, we take a quick tour of 10 Microsoft Teams alternatives that offer an array of features beyond messaging and video conferencing.

1. Zoom

Primarily seen as a video conferencing tool with an instant messaging service, Zoom is equipped with a native cloud phone solution. 

• Integration with other tools and platforms: Available on iOS and Android, Zoom can host a large audience and has powerful integration capabilities. Zoom offers integration with other tools and platforms such as Slack, Dropbox, Google Drive, and Microsoft Teams.
• User experience and ease of use: With a simple and intuitive interface, Zoom enables easy scheduling and joining of meetings from desktop and mobile devices.
• Security: Zoom provides several security and privacy features, such as end-to-end encryption for video meetings, password protection, and waiting rooms for meeting attendees.
• Customer support: Customers can access Zoom’s customer support through email, chat, or phone besides offering a comprehensive resource section that serves as a knowledge base. 
• Pricing: It offers a limited free plan with paid plans starting at $149.90/year (or $12.50 / month).
• The flipside: One thing that deters ease of use is that it is loaded with too many add-ons that may not particularly make financial sense for a small business. Also, one of the major cons of Zoom is the mandate to download the app, thus lacking browser only functionality. 

Read More: Why Is InfinCE A Better Choice For Safe Video Calling Than Zoom

2. Google Meet 

Google Meet is a video conferencing tool that allows users to have video meetings directly from their Google Calendar event, email invite, or Gmail.  

• Integration with other tools and platforms: Google Meet can be integrated with other Google tools such as Google Calendar and Google Drive and other third-party tools such as Zoom, Microsoft Teams, and Slack.
• User experience and ease of use: It has a simple and user-friendly interface that makes it easy to use for both hosts and participants. The platform offers features such as screen sharing, real-time captions, and recording abilities, which enhance the user experience.
• Security and privacy features: Google Meet features end-to-end encryption for video meetings, two-factor authentication, and enterprise-grade security.
• Customer support and resources available: Google provides extensive support and resources to its users through the Google Meet Help Center.
• Pricing: Offers a free plan for starters with paid plans priced from $8/ user per month.
• The flipside: Browser support is limited, which means some users may need to rely on apps for a smoother experience. The platform does not provide advanced webinar features, such as Q&A sessions or polling, which could be a drawback for larger meetings.

Read More: 5 Workplace Innovations You Can Welcome with Video Conferencing

3.  InfinCE

Here’s how InfinCE Scores over other remote platforms. 

• Tailored for remote work: Infince is designed to cater to the needs of remote teams by centralizing communication, collaboration, and data management in a single platform. The platform is optimized for remote access, usage, and management, providing businesses with flexibility and control over their operations.
• Enhanced security: Infince uses the latest security protocols and encryption methods to ensure data privacy and protection from cyber threats. The platform is hosted on a private cloud infrastructure, which provides additional security layers compared to public cloud hosting used by Microsoft 365 or Google Meets.
• Cost-effective pricing: Infince offers scalable pricing plans suitable for businesses of all sizes and budgets. The pricing is transparent with no hidden costs, making it easy for businesses to budget and predict their expenses.
• High degree of customizability: Infince features highly customizable templates that businesses can tailor to match their brand identity. This allows businesses to create a professional look and feel for their platform without the need for expensive customization.
• Dedicated support: Infince provides users with dedicated 24/7 support via phone, email, or chat. This ensures that businesses always have access to help when they need it, improving the efficiency and productivity of remote teams. It is in fact a perfect alternative during Microsoft Cloud or Google Cloud outages.

4. Cisco Webex

• Integration: Integrates with multiple tools, including Microsoft Teams, Salesforce, and Google Calendar.
• User Experience: Offers an easy-to-use interface, with features like screen sharing and virtual backgrounds.
• Security and Privacy: Provides industry-leading security measures and end-to-end encryption.
• Customer Support: Offers technical support through multiple channels, including phone and chat. 
• Pricing: Offers a free plan with paid plans ranging from $14.95/host per month.
• The flipside: Limited customization options and slightly higher pricing compared to other video conferencing platforms.

Read More: 6 Ways to Build a Secure File Sharing Practice Within Your Organization

5. ClickUp

• Integration: Integrates with popular tools such as Slack, Trello, and Google Calendar.
• User Experience: Offers a customizable interface, with various views and templates.
• Security and Privacy: Provides options like two-factor authentication and GDPR compliance.
• Customer Support: Offers 24/7 customer support through email and live chat.
• Pricing: Comes with a free plan for unlimited users and paid versions starting at $5 per user/month. 
• The flipside: Steep learning curve and requires a longer setup time compared to other project management tools.

6. Chanty

• Integration: Integrates with G Suite and third-party apps like Zapier and Trello.
• User Experience: Offers a simple, clutter-free interface with features like threaded conversations and file sharing.
• Security and Privacy: Provides end-to-end encryption and compliance with GDPR.
• Customer Support: Offers support via email, chat, and phone, with a detailed knowledge base. 
• Pricing: Provides a free plan for up to 10 members and a paid plan with $3/user/month.
• The flipside: Lacks advanced features like screen sharing and video calling, and limited integrations compared to other team chat platforms.

7. Pumble

• Integration: Integrates with Google Drive, GitHub, Bitbucket, and Zapier.
• User Experience: Offers a simple, user-friendly interface with features like public and private channels and voice messaging.
• Security and Privacy: Provides end-to-end encryption and complies with GDPR.
• Customer Support: Offers 24/7 support through a dedicated team and a comprehensive knowledge base. 
• Pricing: Offers a free forever plan that works for the needs of small and medium-sized businesses. Paid plans start at $1.99 per user per month with access to most Pumble features. 
• The flipside: Limited integrations and lacks video conferencing capabilities compared to other team chat platforms.

Read More: 5 Tips To Effectively Manage Remote Teams During Challenging Times

8. Brosix

• Integration: Integrates with other tools via Zapier and offers API for custom integration.
• User Experience: Offers a user-friendly interface with features like group and screen sharing and a customizable chat environment.
• Security and Privacy: Provides end-to-end encryption and complies with EU data privacy laws.
• Customer Support: Offers 24/7 customer support through phone, email, and live chat.
• Pricing:A forever free plan that works for small teams that are just getting started. Paid plans begin at $4 user per month.
• The flipside: Limited integrations compared to other team chat platforms and higher pricing compared to some competitors.7. Pumble:

• Integration: Integrates with Google Drive, GitHub, Bitbucket, and Zapier.
• User Experience: Offers a simple, user-friendly interface with features like public and private channels and voice messaging.
• Security and Privacy: Provides end-to-end encryption and complies with GDPR.
• Customer Support: Offers 24/7 support through a dedicated team and a comprehensive knowledge base. 
• Pricing: Offers a free forever plan that works for the needs of small and medium-sized businesses. Paid plans start at $1.99 per user per month with access to most Pumble features. 
• The flipside: Limited integrations and lacks video conferencing capabilities compared to other team chat platforms.

9. Zoho

• Integration: Offers integration with many popular tools, including G Suite, Salesforce, and Slack.
• User Experience: Offers a user-friendly interface with features like task management and a customizable dashboard.
• Security and Privacy: Provides industry-standard security measures and promotes data privacy.
• Customer Support: Offers support through phone, email, and chat, with a comprehensive knowledge base and user forum. 
• The flipside: Advanced features require higher-tier subscriptions, and some users may find the interface and navigation slightly overwhelming.

10. Slack

• Integration: Offers integration with various tools, including Google Drive, Zoom, and Trello.
• User Experience: Offers a user-friendly interface with features like channels and direct messaging, file sharing, and app management.
• Security and privacy: Provides various data security and privacy measures, including enterprise-level encryption and two-factor authentication.
• Customer Support: Offers 24/7 customer support through phone, email, and chat, with a detailed knowledge base and user forum. 
• The flipside: Lack of threaded chats, and some users may find it challenging to locate specific conversations or messages

To Summarize

Remote work is gaining popularity with the various shifts in work culture. How companies strategize, evaluate and implement the right tools would define the path to their success. Where, some businesses might focus on improving work efficiency, others might depend on advanced tools and technologies to enhance work collaboration. However, a platform like InfinCE is built to help embrace the ever changing digital work environment and thrive with the rising technology advancements. 

Connect with us today to learn more about InfinCE!

Teamwork is always the underlying element for business success, now more than ever, considering today’s remote working environment. The remote work revolution has caused companies to increasingly let their employees work from home, requiring geographically diverse team members to work in unison to attain corporate goals. 

So, why is remote collaboration important? 

74% of Fortune 500 CEOs expect to reduce their office space, thanks to anywhere working. Remote work calls for seamless collaboration among teams, and the digitalization of business processes endows companies with remote work capabilities. Remote collaboration is essential because it can:

1. Increase productivity, 
2. Optimize workflow processes,
3. Strengthen team relationships,
4. Help manage projects better, and
5. Improve communication.

A robust virtual collaboration environment must be in place for remote work to be productive. Your business needs the support of a smart digital workplace solution integrated with efficient collaboration tools to enable its dispersed team members to seamlessly share data to meet goals faster. 

What are collaboration tools?

Remote collaboration tools are the different kinds of software and services that allow your geographically diverse teams to work together to meet business goals. They eliminate the limitations of geographical locations as impediments to teamwork and equip your team members with the right capabilities to work in conjunction with each other to complete projects. You need a suite of various collaboration tools integrated into your digital workplace platform because they bring diverse benefits to the table.  

Read more: How A Collaboration Software Can Improve Productivity

A Few Benefits of Remote Collaboration  

1) Increases productivity   

Productivity is vital to increasing profits and efficiency. A productive workforce is a key to sustained business growth. Your remote employees have more time saved by eliminating unnecessary commutes, which can be effectively used to complete tasks faster. Likewise, virtual meetings consume less time than face-to-face meetings. In short, remote work helps your employees save a lot of time which they can productively use to complete their work faster and smarter.

2) Eases problem-solving

Collaboration enables diverse skill sets to come together to carry out tasks and address any challenges. Seamless sharing of knowledge can help resolve problems with more efficiency and address the blind spots, if any, with more ease, thus optimizing workflow processes. 

3) Allows freedom and flexibility at work     

One of the biggest boons of remote work is enabling your employees to enjoy more freedom and flexibility at work. The employees have ample time to accommodate their personal and professional lives while clocking the required work hours and completing tasks on time. This serves to ease work pressure and foster trust while leaving your employees more satisfied. 

4) Saves cost for both employers and employees  

Remote work relieves employers of the need to pay huge rentals for their office premises. Even in a hybrid environment, the physical premises of the office need to be retained only on a limited scale, thus saving huge costs which are otherwise incurred in the form of rents payable to huge commercial spaces. Remote work eliminates the costs of transportation, childcare, and work wear for employees, thus adding up to their savings. 

Thus, it is imperative for businesses to foster smart and effective collaboration among their employees to help the latter thrive in an increasingly digital working environment. Remote collaboration requires your teams to leverage technology to nurture communication among their members to work collaboratively to complete projects.    

Here are 5 Tips to Improve Remote Collaboration 

1. Set clear-cut goals and allocate tasks effectively

Your employees must be given a clear idea of the goals set. Removing uncertainty around the goals would help improve remote communication, increase productivity, and track the progress of projects. Set periodic milestones in well-defined terms, the progress of which can be tracked and displayed on custom dashboards to be viewed by the relevant persons.

2. Plan and schedule regular meetings  

Meetings should be set in a recurring pattern such that your employees get to know beforehand about it and plan their home and work life around it. Video calls and meetings, single and group chats can be done in real-time on digital platforms and made more fruitful by the data sharing feature of digital workplace solutions.

3. Set boundaries for communication 

Timelines should be set for communication which the teams should strictly follow to avoid false assumptions and misconceptions that could adversely affect team relationships and dynamics. Respecting the timeline for communication is important because the line between personal and professional lives blurs when working remotely and because diverse teams would be working in different time zones. The importance of the matter to be conveyed merits the type of communication that needs to be used, like email, instant messaging, phone calls, etc.

4. Create a collaborative environment by setting up multiple communication channels 

A torrential flow of data through a single channel of communication can cause the information to get lost and people to disconnect. Your teams need a digital platform that streamlines communication by dedicating separate discussion channels for separate tasks such that the right set of data reaches only the relevant personnel. Smart digital workplace platforms offer a multitude of avenues for effective communication among teams, like email, audio calls, one-on-one, and group video calls, individual and group chats, etc. 

5. Create custom dashboards for smarter data analysis 

Creating a custom dashboard on your digital workplace platform is the smartest way to track the progress of your projects. A smart, personalized dashboard simplifies data analysis and displays the right sets of metrics to the relevant people, thus giving transparency to the progress of tasks. Your employees get to stay on top of company updates and seamlessly share data through standard and custom tiles on custom dashboards designed exclusively to meet your unique business needs. 

Read more: How Can Organizations Profit More from Collaboration Software?

Effective remote collaboration thus improves productivity and builds healthy relationships among your employees while keeping them engaged at work. Businesses must embrace smart digital workplace solutions to make them future-ready and create a smart digital working environment for their remote employees. The challenges of cloud technologies are ever-evolving, and so are your business needs. A smart digital workplace solution like InfinCE would be your best buddy to promote smarter collaboration among your dispersed teams because:  

1. Its feature-packed collaboration apps affect smarter and streamlined communication among your teams. 
2. The employee directory on the platform lists all details of your internal and external contacts, allowing you to initiate a call, chat, or email directly from the directory.
3.  You can choose the right collaboration application from our extensive collaboration suite to help your employees connect better with remote team members and work together to meet goals.  
4. Individual and group chats can be made more meaningful through seamless and secure sharing of files.
5. Build trusted relationships through the multiple communication apps integrated with the platform.
6. Leverage centralized data using custom tiles on multiple dashboards.

InfinCE is the one-stop digital workplace solution that can make your business future-ready with infinite scaling-up capabilities to meet the ever-evolving challenges of the digital ecosystem. Get in touch with our experts to know more. 

A digital workspace is the virtual equivalent of your individual workstation. It is an integrated technology framework that leverages evolving technologies to enable you to work online by providing and managing a hoard of features like apps, data, task management functionality, desktop delivery, etc., on any device, anytime. Global Workforce Study 2021 by BCG and The Network says 89% of the respondents expect their jobs to be partly remote when the pandemic ends. So, remote work is here to stay, fully or partially. 

The pandemic caused businesses worldwide to quickly adopt digital workplace solutions to prevent disruption to their workflows. What started as a move triggered by the force of circumstances later proved to be so highly productive and beneficial that most forced adopters became strong advocates of digital technologies. Adopting a digital workplace solution is the first step toward creating a digital workspace. 

Read more: 6 Tips To Guarantee Data Security in a Digital Workplace      

Essential features of a digital workspace    

1. App and desktop virtualization to provide seamless access to your remote workforce
2. Secure and hassle-free access to SaaS apps in one place
3. Easy and seamless file sharing
4. Content collaboration tools to let teams create, edit, review, and post content that can be accessed by the right people
5. Automated workflows that save time and man-hours
6. Unified endpoint management of all devices by a central management console 
7. A single sign-on that provides your employees quick and secure access to data and apps  

You can improve the productivity and efficiency of your remote workforce by choosing the right kind of digital workspace with task management functionality that matches your business needs. Hewlett Packard Enterprise defines a digital workplace as “ a virtualized form of the traditional, in-person office environment, where many elements of collaboration and productivity are performed through some combination of digital applications, cloud computing, and other technology”. 

A digital workplace solution leverages cloud technologies to integrate all the apps and services required for the internal operations of your business on a single platform so that your remote teams can seamlessly access and share data in a secure environment. Companies create unified environments to enable seamless collaboration among their systems.  

So, what is a unified environment?

A unified environment or platform is an efficient, effective, collaborative, and scalable ecosystem consisting of people, systems, and data that work in unison to meet business goals. It enables seamless collaboration among teams and offers secure data access, independent of device and location. 

Salient features of a unified platform  

1. Secure and hassle-free exchange of data between systems and apps.
2. Seamless collaboration among teams across geographies.
3. Central and controlled access to data across all access points.
4. Scalable to accommodate the changing needs of your business. 
5. Enhanced security and protection against data breaches. 

Thus, unified platforms have multiple features that help employees improve productivity and meet goals. The pandemic-induced lockdowns and new health protocols have paved the way for increased adoption of remote work among businesses worldwide. The BCG Employee Sentiment Survey 2020 reports that 75% of the 12000 surveyees are able to maintain or improve productivity on individual tasks, while 51% confirm being able to maintain or improve productivity on collaborative tasks. As working from anywhere is becoming the new pattern of work, companies are increasingly embracing digitalization to overcome the challenges of an ever-evolving business environment.  

Read more: Ensuring Digital Wellbeing With The Right Digital Workplace Platform!

So,  how does a unified environment promote remote work? 

1. Provides a central hub for all business processes, thus eliminating the need to switch between apps to get work done. Multiple modules are integrated on the centralized platform, which can be accessed on dashboards.
2. Allows users to create their own workflows sans coding. Workflows can be reconfigured or changed to meet changing business objectives.
3. Offers flexible integration of apps and data. Data updates are synchronized across all tools, thus breaking silos to enable all pervasive integrations.
4. Uses dashboards for smart reporting. Smart dashboards simplify data analysis and help track and report KPIs and other metrics.  

Digital workplace solutions thus bring together people,  processes, and cloud technologies to deliver secure, efficient, and enriched employee experiences across multiple devices and geographies. They come endowed with a host of features to help your remote teams work smarter for your business growth. 

A smart digital workplace solution will have an extensive suite of collaboration apps to help you connect with your teams faster and smarter to meet your goals. It will help you streamline communication through a series of channels like email, live chats, easy file sharing, individual and group audio/video calls, etc. Above all, you can centrally control your entire IT assets from one place and manage your information assets with ease and security. You can even leverage private business IT infrastructure custom-built to meet your end-to-end needs for enhanced security. 

If you are looking for a digital workplace solution that unifies all your business tools to increase your employee productivity, InfinCE would be your answer. The curated marketplace on the platform includes apps from multiple vendors to meet all your business needs. And what’s more, our experts can guide you through adding custom apps to the platform to increase productivity and improve the experiences of your employees. Whether creating documents, handling emails, scheduling events, or managing tasks, InfinCE’s vast library of productivity tools will help you accomplish your day-to-day activities easily and raise your workforce efficiency. 

Get in touch with our experts or take a demo to know more.   

A digital workplace is an integrated platform with capabilities to deliver and manage all the apps and data of your business operations in real-time, independent of any device or location. It is a virtualized form of the traditional, in-person office environment, where many elements of collaboration and productivity are performed through some combination of digital applications, cloud computing, and other technology. Digital workplace solutions gained more acceptance when COVID19 forced several businesses to allow their employees to work remotely.  

So, what is an ‘intelligent’ digital workplace?

An intelligent digital workplace is essentially an improved digital workplace, backed up by the ever-evolving cloud technologies, with immense potential to improve employee efficiency and productivity while ensuring enhanced experiences for both employees and customers at reduced costs. It leverages digital technologies to help your company achieve sustainable growth while improving its bottom line.  

Evolution of intelligent digital workplace platform

Digital workplace platform are an offshoot of the corporate intranet, the latter being a tool to share company information among employees. The possibility of having unified, seamless access to data and apps to smoothen business operations led to the birth of digital workplace solutions. Modern intelligent digital workplace solutions employ artificial intelligence, Internet of Things (IoT), and machine learning to streamline your business operations and render them efficient so that your employees needn’t switch between apps anymore, but can focus on the task at hand instead.

Read more: Driving Employee Engagement In Today’s Changing Work Culture!

So how does an intelligent digital workplace solution work?

An intelligent digital workplace solution automates the regular tasks of your business operations and analyzes your business activities to give personalized insights on the performances and progress of projects to enable your employees to work smarter and faster. Your employees, applications, data, analytics, and work culture are brought together on a single digital platform to enable your geographically dispersed team members to serve your customers better and faster. This has prompted futuristic organizations to increasingly invest in intelligent digital workplace solutions. An intelligent digital workplace solution makes better use of data and analytics to equip your employees with insights to help them work more efficiently and intelligently. “The intelligent digital workspace is a personalized, federated, secure, and device- and location-agnostic environment that provides workers with the resources required to effectively do their job, including frictionless access to data, technology, and collaborators,” says IDC TechScape: Worldwide Intelligent Digital Workspace, 2020. 

Personalization of the digital work environment helps accelerate work and reduce the volume of files at each desk while enabling your business to carry out its operations in different time zones.  

Benefits of personalized digital workplace solutions

1. Enhances employee satisfaction and engagement through personalized work experiences

An intelligent digital workplace brings to the table tangible benefits like improved employee performance and productivity as well as intangible benefits like enhanced employee satisfaction and engagement. The digital tool sets that the platform presents to your employees keep them in good stead as they foray into smarter and more innovative digital ways of working. And personalization of digital workplace software serves to give personalized work experiences to motivate and engage your employees. 

2. Seamless integration of multiple collaboration apps

Intelligent digital workplace solutions are empowered by a multitude of collaboration apps through which your employees get to connect with each other and discuss work-related topics. Being networked across teams and departments can help information sharing, but collaboration overload can give rise to information overload, affecting the pace at which work gets done. This is where IT infrastructure management companies come to your aid. Their intelligent digital platform solutions come with an array of collaboration apps, offering you the choice to pick only the ones that suit your business operations best. 

Watch more: Watch how InfinCE makes work-life easier with seamless integration and centralized management!

3. Smarter data analysis through personalized dashboards  

Intelligent digital workplace platforms come with capabilities to create personalized dashboards that offer smarter data analytics and display actionable, effective insights into your business processes. Personalization makes digital workplace solutions intelligent with capabilities to ensure that the right information is visible to the relevant people through personalized dashboards and intelligent collaboration apps at the right time. 

4. Using cloud storage enables access to data from anywhere

Cloud technologies ensure secure storage and easy sharing of all files from anywhere at any time. Personalization in digital workplace software makes them intelligent working environments where employees get to access the right information they need and share their knowledge with a few clicks. 

An infinite cloud platform like InfinCE leverages cloud technologies to enable innovations, and top-class customer services through safe access to resources. 

5. Centralized management enabling enhanced business transparency

When productivity tools can be accessed and managed all from a single platform, through a single sign-on, work becomes much more convenient and smarter. Handling multiple subscription renewals, maintaining multiple credentials, plus paying extra costs on unused tools, can be easily eliminated with centralized IT management.

With InfinCE enabling seamless third-party tool integration, bringing all you need for your work, to one platform, just does not makes work easier, but smarter and more efficient. 

6. Onboarding employees the smarter way

Employee onboarding might as well be declared as the most tedious process of an organization. And that’s why an intelligent digital workplace must target to systemize and streamline this process. 

With an effective cloud platform, new employees can be easily onboarded to the company workflow and culture, introducing them seamlessly to policies, employee directories, chats, communications channels, files, department dashboards, performance matrices, and more just by adding them to a single 

platform. 

In Conclusion!

With market competition on the rise and customer demands changing each day, there is no room for businesses to compromise on efficiency. In fact businesses, today need to be one step ahead of just being efficient. They need to remain future-ready, make quick decisions, and stay trendy. That’s why it’s highly turning imperative for companies to switch to intelligent digital workplaces, that make work smarter, productive, and innovative, plus let your business stay modern with quick adaption to new technologies. 

How can one choose and implement the right digital workplace?

By implementing a digital workplace solution that:

• Promotes the rising capabilities of the Cloud
• Features custom dashboards for complete transparency
• Allows easy communication and collaboration
• Allows centralized management with seamless third-party tool integration
• Makes data access easy and secured
• Gives high priority to resource and data security
• Promotes employee engagement
• And mostly brings all these features to a single platform, eliminating multiple logins.

InfinCE is the one-stop technology solution for all your IT infrastructure needs. The platform offers all the IT infrastructure required to run your business under one roof from building your website to offering a secure intranet while allowing you to personalize your digital workplace solution to suit your unique business needs. InfinCE has the capabilities to build private and secure IT infrastructure to meet your end-to-end needs for enhanced security. Besides, you get to enjoy data security and customization services at the most affordable cost! 

Read more: Why is InfinCE A One-Stop Technology Solution for Small Business?

An IDC study rightly defines intelligent digital workspaces as a framework for enterprises to deliver a diverse set of hardware and software resources to workers, which enables more dynamic and adaptable teams, supports individual and group productivity, enables competitive differentiation, and provides a safety net of security and compliance required in the modern digital economy and workplace. An intelligent digital workplace solution, InfinCE has infinite capabilities to meet all your IT needs and smartly manage and secure your valuable data to improve your employee performances and revenues through personalization.

To know more about how InfinCE can take your business to new heights, connect with our experts today!

The advent of IT fundamentally changed the way businesses operate. It empowered companies with hardware and software capabilities to manage information overload better, and their workforces upgraded their skills to manage digital devices to fast track their work. As workplace demographics changed and expanded, big companies began to increasingly digitize their business operations to stay competitive and successful, thanks to the emergence of cloud technologies. When Covid19-induced lockdown disrupted workflows, small and medium-sized companies started digitizing their business operations to remain competitive. The last two years saw on-premise systems replaced by cloud-powered technologies at a much faster pace than ever before, and digital workplaces have come to spearhead the digital transformation of businesses. 

So, what is a digital workplace? A digital workplace is a virtual workplace setting wherein your employees across all departments get to stay connected as and when they want, across geographical boundaries, on devices of their choice,  and access all data and information relevant to get their work done. The cloud-backed tools of the digital workplace platform have the capabilities to enhance your employee experiences.

So, what is employee experience? Gartner defines employee experience as “the way in which employees internalize and interpret the interactions they have with their organization and the context that underlies those interactions”. In short, it is an employee’s perception of his job. HBR Analytic Services defines employee experience as “how hard or easy it is for employees to do their best work, taking into account technical, cultural, and physical touchpoints”.

So, why is employee experience important to businesses? The digital revolution has made companies realize that engaged, collaborative, and productive employee experiences are vital to delivering excellent customer experiences. Companies have discovered that the best way to build good customer experiences is by building good employee experiences. Communication and collaboration enabled by digital workplaces are vital to building good employee experiences. Sharing data across departments and geographies has paved the way for employees to build fruitful business relationships beyond their immediate workgroups or teams. Good employee experiences create good employee engagement.

Read more: Five Myths Around Hybrid Workplaces Demystified

Your digital toolbox will have all the tools and technologies required to help your employees stay connected, thus seamlessly easing their workflows. Pandemic-induced lockdown and remote work have redefined the way companies let their employees work. The introduction of digital workplaces has caused the line between employees’ professional and personal lives to blur, enabling them to leverage the tools available on their digital workplace platforms to seamlessly communicate and collaborate with their dispersed team members virtually. A good digital workplace leverages cloud technologies to integrate all applications required for business communication and employee collaboration like email, enterprise social media tools, virtual meeting tools, CRM, file storage and sharing, HRM, etc. InfinCE is the right partner for your company’s digital aspirations, with all the applications available on a single platform!  

An efficient digital workplace like InfinCE can improve your employee experience in more ways than one! Here is how:

1. Offering an efficient remote working environment.

The Talent Tech Outlook 2022 Study says 82% of employees prefer working from home. Remote work gives employees the freedom to set their own schedules and manage their work from whichever place they like. In addition, most employees consider the time saved by avoiding daily commutes a big blessing. InfinCE is a one-stop technology solution that has efficient office tools to bring your workforce together no matter which geographical location they work from. The platform enables secure storage and quick sharing of documents too. Thus, improving your employee experience by leaps and bounds. 

2. Providing instant communication and effective collaboration tools.

InfinCE has an extensive suite of collaboration apps that eases communication and collaboration with your company’s in-house and external contacts. While remote working is undoubtedly an aspect that enhances your employee experiences. 

3. Offering your business a unified, centralized platform to access all its applications.

Businesses need to use multiple apps to manage their daily operations. InfinCE has a curated applications marketplace with a growing list of apps to choose from, providing a wide range of solutions, including CRM, CMS, and HRM, hosted in secure environments. You have the absolute liberty to choose the applications you deem are right for your business operations. Seamless integration of multiple apps on a single platform eases business operations and improves employee experiences.  

Read more: How A Collaboration Software Can Improve Productivity

4. Boosting productivity.

With InfinCE, your employees get to connect to a  custom workspace that displays information based on your preferences through flexible tiles. A branded workspace easily connects your employees and aligns them to your organization’s core values, which raises engagement and productivity. The platform has multiple productivity tools to organize and manage your data and work. Its advanced data protection features enable private storage and secure sharing of your valuable data. InfinCE is a cutting-edge digital workplace that can help your business streamline its work very efficiently and effectively. Better employee experiences lead to increased productivity.

5. Providing single sign-on accessibility.

A single sign-on provides access to all your business software and productivity tools from anywhere. 

6. Offering device independence and ensuring work continuity.

InfinCE lets you enjoy the freedom to access your entire business software from anywhere through any device and allows you to continue working from exactly where you had previously left off. The device independence feature will definitely serve to improve your company’s overall employee experience while ensuring your work continuity.  

7. Providing absolute data security.

Your data enjoys absolute privacy and security on secured private virtual servers. Advanced firewalls and encryption/password-based access controls add to the security protocols of your data. Getting to work in a virtual environment that keeps your data safe and secure is an aspect that enriches your employee experience. By adopting an efficient digital workspace like InfinCE, your business can enhance its employee experiences in many ways and nurture a work culture wherein your employees would always want to do their best and improve their performances. InfinCE endows your company with the right kind of capabilities to achieve the true digital culture, thus helping its employee experiences scale new heights, leading to increased productivity and improved customer experiences. 

Read more: Why is It Necessary to Safeguard Data Privacy in Project Management?

In the digital ecosystem, employee experiences determine productivity, which shapes customer experiences. When you choose InfinCE to spearhead your digital transformation, you get access to the platform’s numerous features, which would serve to improve your employee experiences.

Get in touch with our experts to know more about how InfinCE can enhance your employee experiences. 

How to Improve Your Intranet for Better Employee Experience

Technology advancements and modern communication tools have changed the entire landscape of employee engagement and workplace collaboration. While intranets have been at the center of teamwork and business communication for years, they are seemingly competing with more contemporary technologies these days to offer the same level of seamless experience they did a couple of years ago. Besides, as today’s digital-first age heavily relies on a remote work culture with distributed teams, it is crucial to reconceptualize the intranet infrastructure and make it more efficient to stay competitive and relevant in the industry.

Below are ten ways to reimagine your intranet and ensure better employee engagement and collaboration in your organization.

Read more: 5 Tips to Analyze and Select the Right Business Intranet Solution

1. Focus on your usability

You need to re-design your intranet with modern features by focusing on its usability. Understand how your teams use the company intranet to collaborate with colleagues, find new information, and perform other tasks like filling the paperwork. Your goal should be to facilitate all these activities while ensuring that your intranet is easy to use and integrates with the latest tools that your employees need. Likewise, it should also have an inherent search function to let everyone find the information they are looking for quickly.

2. Keep it aligned with your business objectives

Your company intranet should not just cater to the organization’s communication needs but also help to realize broader business goals. You need to identify how your intranet can solve potential company challenges and how it can contribute to your enterprise success. Therefore, it’s crucial to identify the key performance indicators that will allow you to track your business performance and progress. It also helps create actionable insights for redefining your communications strategy.

Case Study: How Fingent Achieved Breakthroughs in Collaboration with InfinCE Digital Workplace

3. Bring mobile devices into play

Remote workers can collaborate in a much better way when you integrate mobile devices into the intranet infrastructure. With mobile-ready intranet solutions, your employees can connect to the central system to access the data and information needed to perform their duties from anywhere they want. This multichannel approach also boosts the reach of your company communications and allows you to engage your employees on multiple touch points such as instant messaging, news feed snippets, video calling, etc.

Read more: How SMBs Can Overcome Challenges to Build a Mobile-First Workplace

4. Promote two-way communication

Traditionally, intranets were used to receive messages but not as a tool that facilitated two-way communication. As modern all-in-one collaboration platforms go beyond being an information and announcements hub, you need to upgrade your intranet system to support bidirectional conversations to make the most of it. It can serve as a secure and seamless channel for your employees to interact and even run brainstorming sessions on new projects. Having comprehensive intranet profiles can work like social media networks.

5. Build a strong company culture

One of the fundamental elements of digital transformation is transforming the traditional workplace culture into a more collaborative, digitally-powered environment. It means you need to reimagine your intranet to meet those goals and build strong company culture by conveying your mission and business values to the entire team. When coupled with features like performance objectives, employee recognition, and a thorough onboarding process, your intranet can lead to defining thriving company culture.

6. Think beyond decentralized communication

Decentralizing business communications is an integral part of modern-day internal collaboration platforms. It takes the unconventional route of allowing all employees to be responsible for their intranet profiles instead of the core team managing everything. Decentralizing communication will instill a sense of freedom and independence within your company while allowing coworkers to interact with each other in their departments more actively. Eventually, this will lead to stronger bonds between employees, which is a crucial factor that drives improved efficiency and business success.

Read more: 5 Best Practices To Enable Seamless Communication For Your Remote Workforce

7. Manage the content wisely

Creating highly-engaging content has always helped businesses to capture the attention of their employees and ensure better engagement. No matter how the times have changed, content that provides value to your workforce will still be a decisive element in determining your company’s success. However, the way people consume content has significantly changed, so you need to consider how your employees interact with the content you deliver through the intranet to create a robust strategy.

8. Improve the search capabilities

As mentioned previously, improving the search function to let users find the relevant content without any hassle is an integral part of making your intranet more user-friendly. Therefore, you need to revamp your intranet’s traditional and outdated structure and make it simpler for your employees to search for content no matter which device they are using. This will facilitate seamless communication across the organization and make workflow management more efficient.

9. Publish personalized and targeted content

Targeted and personalized content makes it relatively easy to keep employees engaged and motivated. Several studies have found that targeted channels lead to nearly twice the click-through rates. So if you see that your employees use the company app more often than opening their emails, then directing your focus to in-app messaging can be a more efficient way to meet your needs. You can do this by segregating your workforce into different types of audience segments and then creating custom content for each segment.

Download White Paper: Reinventing the Corporate Intranet with Employee Experience at the Center

10. Add a workforce collaboration platform

The best way to optimize your intranet and make the most of the internal communications is by bringing a workplace collaboration tool like InfinCE to the mix. Work collaboration tools like InfinCE will boost your intranet system’s capabilities and functions to more actively deliver company news and information. At the same time, it will ensure that your employees get all the tools they need to interact and collaborate on a project effectively. Moreover, an all-in-one workplace collaboration platform can also give you a unified dashboard to monitor and manage everything.

Read more: 5 Benefits Of Having A Centralized Employee Dashboard In Your Business

The above-stated are some of the fundamental ways to transform your intranet into a more effective and collaborative platform that keeps your workforce engaged and motivated to deliver their best performance. As modern-day challenges need adopting innovative and forward-thinking approaches, it is high time to reimagine your intranet with the right upgrades and ensure optimal employee engagement for superior operational efficiency.

Whether your team is working together or remotely, InfinCE makes sure that your people can effectively communicate, connect, and engage seamlessly! InfinCE’s intranet, powered by shareable dashboards, blogs, wiki, communication apps, and productivity tools, can transform employee communications across your organization. Contact us to learn more. 

Can centralized dashboards improve workplace productivity?

Dashboards are often an intrinsic part of today’s business world. From helping executives and leaders make decisions to enable seamless forecasting of business opportunities, they play a key role in the corporate world. But this curated information repository is not just meant for reporting and senior leadership alone. In today’s highly decentralized workforce environment that is increasingly being pushed to a remote future with a pandemic like COVID-19, employee dashboards are becoming a vital part of the workforce as well.

There is a huge demand for easy access to information within an organization at all levels. Several teams require access to different kinds of information like for example, project management dashboards where different project activities and tasks are managed, CRM dashboards that give a holistic view of marketing and sales activities, attendance and leave management dashboards for depicting employee activities and much more. 

Read more: 5 Key Features Every Project Management Dashboard Should Offer

With remote working becoming a norm, here are 5 ways in which having a centralized dashboard can improve your businesses efficiency and work productivity:

1. Overview in a snapshot

A workforce dashboard for any department offers a comprehensive yet highly precise snapshot of the team’s or company’s performance. From getting inputs about a project task to viewing the progress of service requests, the employee dashboard enables the workforce to transparently seek information on demand. 

By customizing the nature of information available across departments, job levels, and roles, it is possible for organizations to roll out tailored initiatives for each individual and enable them to track their progress at each stage. It also gives a single source of truth for all employees to be able to stay updated with what’s happening across their operational units, departments, or job roles within the company.

Read more: Creating Organizational, Department, Team and Personal Dashboards using InfinCE

2. Setting up organization goals

With a customizable company dashboard, it is easy for the senior leadership to create a new objective, break it down into achievable components and keep track of each of these components which have been assigned to different teams. This whole activity can be easily represented as a goal on the company dashboard with defined metrics. It can be seen by all employees who can also track its growth, view achievement milestones, calculate their own effort needed to help in progressing each component, and much more. 

In short, a dashboard helps companies take up smaller initiatives that add value to long term company goals and keep track of how every individual effort within the company contributes to this value.

Read more: Focus on these 5 KPIs to improve small business growth

3. Learning and Development

A centralized employee dashboard can be the sole information source employees can access to advance their career aspirations within the company. Learning paths can be defined with help from senior leaders, progress in learning initiatives can be tracked and achievements can be recognized and rewarded across job levels with the help of a transparent dashboard. 

It is also possible to set up company-wide learning initiatives with specific instructions, standardized learning curriculum, and certifications and this information can be used for future performance and other metric calculations as well.

4. Improve Visibility

When the management evaluates performance, productivity, and other vital business parameters, it is often presumed that employees are left in the dark about the progress made. With centralized dashboards, it is now possible for senior leaders to easily communicate the information down to the lowest levels of job roles within the organization. 

Employees can see visual reports of the company’s growth, performance assessment steps, and percentages of teams, intuitive breakdown of career goals and how they are aligned to performance benchmarks, and so on. This helps to create transparency within the workplace. Employees feel that they are treated and rewarded fairly when it comes to matters such as performance ratings, payment revisions, etc. It also sets a clear path for employees to identify their weaknesses and improve on areas that need focus.

Read more: 5 Tips To Foster Team Collaboration In A Small Business Environment

5. Staying Connected

An employee dashboard is not just about reports and charts that give a view of the daily operations of the company. It is more like an intranet portal where employees get together virtually for sharing information, staying connected with their friends at the workplace, exchange conversations, and much more. Organizations on the other hand have a medium to channel content directly to employees transparently. 

Important announcements, events, virtual meet-ups, etc. can all be facilitated smoothly through an interactive and intuitive employee dashboard. When most of your employees work from their homes in times such as the COVID-19 pandemic era, this will greatly enhance their work morale and also create a relaxed working environment that does not allow physical meetups for a long tenure.

A centralized dashboard creates a better working experience for all employees and is vital in creating a highly engaged and motivated workforce. When most employees work remotely, this is a key factor that is hard to ignore for enterprises. Now the question arises as to how to set up this dashboard. This is where InfinCE can be your solution. 

The comprehensive enterprise digital platform of InfinCE allows you to create powerful employee management and an operational dashboard that serves all purposes outlined above. Get in touch with us to explore how InfinCE can be the game changer in your workforce operations.