Utilizing Technology Effectively for Optimal Employee Engagement

Adapting to the situation is the mandate in the post-pandemic world, renewed to its core, especially in the business sector. Organizations failing to embrace the workplace trends and culture will eventually suffer productivity loss and see a decline in the overall operational efficiency. Businesses that offer workplace flexibility get to taste success even in uncertain times. The best way to increase adaptability and flexibility is to use the right workplace technology to ensure optimal employee engagement.

Read More: A Guide to Improving Workplace Collaboration for the Modern Enterprise

Workplace collaboration technology improves employee engagement

People engagement has always been a vital element of the workplace. Employers that are new to the remote work culture often find it difficult to ensure effective employee engagement. Forward-looking enterprises find their solution in all-in-one collaboration platforms, like Infince, to improve employee satisfaction, retention, engagement, and productivity rates. 

With the Infince digital workplace orchestration platform on your side, you can assign tasks and manage multiple projects from a single dashboard. You can also use various collaboration features like instant messaging, video conferencing, audio calls, and productivity apps to keep everyone aligned with the common goal.

Read more: Why Infince Digital Workplace Should be Your Remote Work Companion 

The growing usage of collaboration platforms

Studies say that the adoption of communication and collaboration tools has gone significantly high in the past couple of years.

Fingent, our parent company, successfully switched to 100% remote working in March 2020 with Infince digital workplace platform. With Infince, Fingent’s team can meet virtually any time of the day and discuss work on the fly.

Read Our Case Study: How Fingent Achieved Breakthroughs in Collaboration with Infince Digital Workplace

Spiceworks Ziff Davis reports that “in June 2020, 81% of businesses were using business chat apps, a big jump from 67% in 2019. Additionally, three months into the COVID-19 crisis, more than one-third (37%) of IT decision-makers reported employees in their organization preferring to use business chat apps over email for internal communications — up from 31% in 2019.” These stats denote that businesses now see such communication and collaboration tools as essential components in their day-to-day operations.

However, the challenge is that you still need to be agile and flexible while using such communication tools in a hybrid workplace to enhance employee engagement. Most often, enterprises rely on multiple software applications for communication and collaboration subscribed from different vendors. It creates confusion as it is challenging for IT managers to keep track of numerous renewal messages and license expiry dates. The subscription costs will also add up. This is where Infince’s marketplace brings the difference. You can subscribe and readily access all your essential enterprise applications with a single sign-on through the marketplace. With this, you can easily integrate all your business processes, reduce expenses, manage resources optimally, and engage with clients better to stimulate growth. 

White Paper: Business Value of Infince Enterprise Cloud for Business Owners and Employees. Download Now! 

Infince drives superior productivity in your enterprise and enhances your outcomes. Here are the key drivers that will play a vital role in people’s engagement moving forward.

1. Agile and flexible approach

As mentioned, using the right technology matters the most in the hybrid workplace. Therefore, you need to find the perfect communication and collaboration fit for your company that allows you to stay on top of your goals. Likewise, you should be ready to make the change when required to ensure that your employees have access to the best solutions they need to perform to their best ability. With Infince, you can integrate as many productivity apps as you want with the system and scale the collaboration platform features to suit your specific requirements.

2. Get the basics right

It is said that technology is only as good as the person using it. Therefore, you should ensure that the platform you choose is easy to incorporate into your existing business structure and can be easily managed by your employees without needing any technical know-how. Infince gives you the best of both worlds – onboarding and using the platform is a breeze, while switching to the communication and collaboration tool will not break the current flow of your business operations either. Besides, there is also round-the-clock support available to help you with any needs, be it getting started with the video calls and conferences or upgrading the apps from the dashboard.

Read more: 5 Ways to Ensure that Digital Workplace Complexity Doesn’t Bog Down Workforce Productivity  

3. Break departmental silos

Removing the silos between remote teams is an essential factor to derive maximum productivity. It is very important to have well-defined workflows, processes, and systems in a hybrid work culture to ensure effective collaboration. Infince helps you get the message across the board clearly and allows you to review the daily work practices to make the best use of online conferences and virtual collaboration for knowledge sharing. All of that can be managed from a single dashboard, which also helps keep the costs in check and avoid technology chaos.

Read more: 5 Benefits Of Having A Centralized Employee Dashboard In Your Business

Infince dashboards can be restricted to, and contain just the information appropriate for the expected viewers. However, those viewers may be classified: Organization, Department, or Team. An individual can create private-use personal dashboards as well. Dashboards are perfect for sharing project and company updates or other information with co-workers. 

4. Use the right channel to communicate

Most of the popular communication solutions offer just a single channel for collaboration like video conferencing or file sharing. However, overusing the same approach for communication can actually hurt employee engagement and lead to “online fatigue” and loss of productivity. Sometimes, a call may not even be required to get the message across, and a simple text could do. With Infince, you can use different channels like audio calls, instant messaging, email, and video conferencing to prevent burnout related to overusing the same virtual communication style. When coupled with features like data sharing, task management, time tracking, reporting, etc., you get a complete tool in Infince to improve people engagement.

Read More: How Successful Leaders Engage Employees Using Modern Business Communication Tools like Infince

Infince makes life simpler for your employees as they do not have to juggle between different apps to find the information needed to perform their jobs. Business communication works well when done through the channel best suited for that purpose. You can always find a way in Infince to keep everything moving. The rapidly changing business landscape needs adaptability to remain productive and see results. With Infince on your side, you can have all the resources you need from a communication and collaboration platform to ensure improved productivity and employee engagement in your hybrid workplace. Sign up for free and see Infince in action. 

Why Your Digital Workplace Needs a Robust Solution like Infince 

The need for having a digital workplace culture is loud and clear in today’s era. While many organizations had started adopting a digitally empowered work culture to accelerate their digital transformation before the COVID-19 outbreak, others had to rush it due to the pandemic. Regardless of what pushed them to adopt digital workplace strategies, all companies that moved ahead are enjoying its vast benefits.

A digital workplace is agile and adaptive and helps improve productivity, minimize infrastructure expenses, and ensure a positive employee experience. Although a digital workplace is not free of challenges, businesses can resolve them effectively by providing their workforce the right resources and environment. This is why choosing the best digital workplace platform matters the most. 

Read more: 5 Common Remote Work Challenges Solved by Infince Digital Workplace Solution

How does Infince address the modern digital workplace demands? Take a look. 

Unified and custom dashboards 

Sharing company-wide news and updates instantly with employees is a significant challenge in today’s digital workplace. It’s even more complex when you use multiple workplace applications for each activity, such as one app for team collaboration, one for emails, one for file exchange, and so on. Notifications from different places can overwhelm your employees, and they can miss important messages in the process. This is where the Infince custom dashboards feature proves to be a valuable asset.

Infince allows you to easily share news, updates, announcements, company-wide info, and team updates from a unified dashboard. It helps you stay on track with what is being communicated and makes it easier for employees to stay tuned with everything. Remember, the ultimate goal of having a digital workplace solution is to make life simpler for everyone and not overcomplicate it.

Read more: Why Infince is The Only True Digital Workplace Orchestration Platform Ever Created

Team collaboration and productivity tools

The move to a digital workplace has potentially affected the usual company culture. Some employees even feel disconnected from their organization. However, the lack of effective communication is to blame for this – with proper planning and an efficient communication channel, your remote teams will always feel closely connected to your company.

Another issue with managing a remote workforce is the lack of a centralized system to access all the files and data required to perform the jobs. This, when combined with poor communication, means that an employee is forced to wait for a long time to get the necessary data or tools and files to complete the assigned tasks. 

Infince solves both these problems by allowing you to interact with remote teams via calls, video conferences, instant messages, and store and share all the essential documents and files in the all-in-one collaboration platform.

Infince comes packed with a comprehensive suite of productivity tools that help you perform your day-to-day organizational activities like task management, document creation, and sharing. The suite of ready-to-access online office tools – Documents, Spreadsheets, Presentations, and Calendar raises your employees’ productivity. Employees can easily share and collaborate on documents and get the work done quickly. 

White Paper: What makes Infince a preferred choice for business owners and employees alike?  Click here to know more.

Hiring, onboarding, and performance management

The lack of proper communication and unorganized data access can also lead to hiring and employee onboarding challenges. Finding new candidates based on their expertise and other crucial criteria can be difficult for managers when implementing a digital workplace culture. However, with a user-friendly solution like Infince, training and onboarding new members can be made much more streamlined, even for users who are not technically savvy. 

Infince makes it easier for you to monitor employee performance, manage the tasks assigned to them, and maintain a systematic process for remote hiring and exiting. You also get a pool of productivity apps to chose from, which can make employee onboarding a breeze regardless of the physical location of the applicants.

Read more: How Successful Leaders Engage Employees Using Modern Business Communication Tools like Infince

One application with infinite possibilities

Using multiple tools for your digital workplace will gradually lead to decreased productivity because your employees are forced to juggle between different apps to get things done. On top of that, you will also have to bear the licensing and subscription costs for multiple software, which can add up quickly and take a big chunk out of the overall monthly revenue of the company.

When you consider the support, training, and upgrading expenses for all the different tools, the costs can go further up. With Infince, you will get all the features required to manage your digital workplace in one place successfully. It not only avoids confusion and inefficiencies but also allows you to break free from the burden of increasing third-party subscription and licensing costs.

Infince features a growing library of commercial and open-source business applications from several software vendors on its platform. Available applications come in categories suited to different business functions such as CRM, ERP, project management, HRM, etc. 

You can subscribe and readily access all your essential enterprise applications with a single sign-on through the marketplace. With this, you can easily integrate all your business processes, reduce expenses, manage resources optimally, and engage with clients better to stimulate growth. 

White Paper: How A Digital Workplace Streamlines Business Performance

Move from legacy to modern and set up IT in no time

Traditional workplace solutions and intranet applications are not suitable for use in the modern digital workplace because they are not designed to allow remote access or support multiple network connections. Ensuring mobile access to remote teams is the most vital element in a digital workplace so that you can ensure that all your employees are always on the same page.

Yet as migrating from legacy applications can be a complicated process, Infince offers seamless integration with different platforms to make the transition smoother. This way, moving to the digital workplace platform will not disrupt your company’s existing workflow but ensure that your remote teams gain access to the right channel to perform to their best potential.

With Infince, you will get the IT set up needed to run your business smoothly:

• Easy to create and launch your business website
• Private email server
• Virtual Private Servers (VPS) to secure your data
• Secure intranet to boost your internal communication
• Virtual Desktop Infrastructure (VDI) and applications

Read more: How IT Teams Can Prepare to Support Remote Workforce During COVID-19

Overcome budget constraints

Moving to a digital workplace culture means investing in tools and technologies you may not have used before. There is no avoiding that either because, without the right resources, you cannot expect your remote teams to deliver the desired results. However, not all organizations have a flexible budget to experiment with different tools until they find the right fit for their needs.

That is why it is vital to prioritize technology, which suits your requirements and gives you the best in both value and efficiency. Infince saves you from engaging in complex technology evaluations. With Infince, you can have all the features you need to ensure your business’s smooth running under a single dashboard. Moreover, you can also benefit from the 30-days trial option of Infince Advanced Edition, which costs just $5 per active user per month, and see how it can help you make your digital workplace more effective.

Read more: 5 Features of Infince that will Transform The Way You Work

Infince is designed to simplify the complexity of a digital workplace and help you explore its promising potential to the most. You also get dedicated support from Infince to manage your IT infrastructure. That means you do not have to hire an in-house IT team to train, upkeep, and maintain the digital workplace software. This further translates into more cost savings, while ensuring that you have the best team collaboration and communication platform to achieve your business goals. Contact our expert to understand how you can onboard Infince and tailor it to your company’s requirements.

Infince Digital Workplace Platform Resolves The Persistent Challenges in Remote Work

The COVID-19 pandemic has pushed organizations worldwide to adopt remote work culture to keep their business afloat. This calls for implementing a reliable digital workplace strategy and choosing the right digital workplace solution. 

Adopting a digital workplace strategy and managing remote teams can bring many advantages to your company. Researchers say that businesses that adopt the right digital workplace platform experience fewer interruptions and improved productivity. A fine-tuned and established remote work culture allows employees to stay connected with their families while managing their work roles with increased focus. It also helps them stay safe and healthy by avoiding physical contact. 

Read more: Why Infince is The Only True Digital Workplace Orchestration Platform Ever Created

According to a study by Time Stylers, employees save more time when working from home. Remote working also allows them to avoid the stress of the daily commute and work-life balance issues, leading to higher levels of job satisfaction. “The business case for remote working is hard to challenge when it comes to productivity with various studies finding employees are up to 65% more productive when working from home than in traditional workplaces,” their report said. However, going with the digital workplace approach is not devoid of its challenges either.

What are the common digital workplace challenges?

While improved employee productivity and better retention rates benefit employers, they also need to choose the “right” digital workplace software to address the universal challenges of managing remote teams. Dr. Ted Sun, President and CIO at Transcontinental University, Ohio, says that “As long as leaders have solid systems to monitor productivity, which some are struggling with, managers can focus and develop the productivity of their workforce – getting them closer to end results instead of the blind assumption that time equates to results.” Having a reliable digital workplace platform is more crucial for the success of remote teams than what many leaders presume. 

Here are five common challenges in a digital workplace, which can be resolved effectively by Infince, the all-in-one digital workplace software.

Read more: 5 Features of Infince that will Transform The Way You Work

Challenge #1. Uncertain employee engagement levels

Although working from home allows employees to spend more time with their loved ones, most people were not used to working from home full-time before the COVID-19 outbreak. This has led to working longer hours and burnouts and a poor work-life balance for many first-time remote workers. The monotonous nature of remote work also contributed to lower morale and disengagement. Therefore, business leaders need to ensure the best employee engagement and interaction to ensure that no such emotional challenges affect their overall productivity.

With Infince all-in-one digital workplace platform, managers and employees can collaborate on the projects more actively and streamline their interactions via numerous communication features provided by Infince. 

Imagine attending an “after-office” virtual party using the Infince video meeting! It will boost your employee morale and add to the employee experience.

Read more: How Successful Leaders Engage Employees Using Modern Business Communication Tools like Infince

Challenge #2: One size doesn’t fit all

The sudden push to adopt remote workplace culture led many companies to look for the “easiest” digital workplace platform during the pandemic. Various surveys reveal that the standalone digital workplace solutions have disappointed employees as they weren’t receiving a productive workplace solution that fits their work, habits, and preferences.  

It is vital to take a more personalized approach when setting up the digital workplace so that remote teams can be more effective in managing their job roles. With the Infince all-in-one digital workplace solution, leaders can fine-tune what features they need in the system to support their workplace needs, which can go a long way to ensure business success and employee satisfaction.

Read more: An 8-Point Checklist to Enhance The Modern-Day Digital Workplace 

Challenge #3: Technology and data slump

For most leaders who are new to remote work culture, adopting as many collaboration and engagement tools as possible seems to be the solution for managing a digital workplace. However, juggling multiple work management solutions for assigning tasks, tracking project progress, recording time, sharing and accessing files, and more, can do more harm than any good. Working with too many collaboration tools can lead to end-user confusion, decreased focus, and inefficiencies.

As disparate digital workplace software applications can also create a lack of visibility into what is going on with the different projects, it will create chaos across the entire organization. But Infince saves you from managing multiple technologies and platforms as it is an all-in-one digital workplace solution. Infince offers the essential IT and technology support needed to start and run a business. It’s one platform with unlimited possibilities. 

Infince equips your workforce with all the essential tools to virtually collaborate and manage critical business functions just as in a physical office space. It’s fast to set up, easy to use, and brings down your operating costs. Infince securely runs on employee-owned devices without expensive add-ons, such as VDI equipment or mobile device security software, saving thousands in capital expense.

While employers can manage their remote teams easily, employees have everything they need to perform their jobs adeptly in one place. 

Read more: How IT Teams Can Prepare to Support Remote Workforce During COVID-19

Challenge #4: Budget constraints

IT spending has always been a core concern for management and leadership. The mandatory transition to remote work only increases this. Controlling budgets gets even crazier as businesses cannot keep away from investing in advanced digital workplace solutions. Small, medium, or large, an enterprise that wants to thrive in the New Normal must embrace a robust digital workplace solution. When it comes to budget planning in times of a pandemic, digital workplace adoption is a primary item in the CFO’s plan. 

As per a Gartner study, “Worldwide IT spending is projected to total $3.8 trillion in 2021, an increase of 4% from 2020.” Yet that does not mean investing blindly in technology and hoping that it will boost employee productivity.

Instead, finding the most effective digital workplace platform helps manage all the different aspects of remote work in an organization. At the same time, it should help maintain compliance, ensure security, and meet digital employee experience expectations. It is also vital to ensure that the remote collaboration tool can be a handy solution to create a hybrid work culture in the future.

This is where Infince offers tremendous business value for business owners and employees.

Infince digital workplace platform is built to:  

• simplify how businesses get the software and related support 
• help businesses lower their IT-related costs

Business owners don’t have time to learn about digital tools or manage them, and they don’t have money to waste. Infince gives them high-value technology options that are intuitive and affordable. By building upon the latest developments in the cloud and incorporating available open-source software, Infince has pulled together the things a small business needs, right from a secure, modern IT infrastructure to a company website and mail server to fully-featured enterprise software and desktop tools. 

White Paper: The Business Value of Infince for Business Owners and Employees. Click here to download.

Challenge #5: Organizational silos

Organizational silos have always been a challenge for organizations worldwide, with many big enterprises even having to deal with fragmented teams and processes. When managing a highly distributed workforce, leaders must communicate their teams’ goals and expectations to build confidence and ensure a unified remote work culture. As with any other new business approach, proper planning and execution matter the most when advancing with a digital workplace strategy.

Read more: 3 Actionable Steps for CIOs to Drive Post-COVID Work Experience

A standard rule of thumb is to ensure that the digital workplace platform helps break down silos and build rapport. Even when located in different parts of the world, video communication and virtual conferences enhance your credibility among your customers and employees. Robust communication and collaboration channels add strategic value to the business while also instilling innovation and motivating employees to perform to their best levels.

Move to a full-fledged digital workplace with Infince

As the world is reopening post-COVID-19 pandemic, businesses are trying to build a flexible and hybrid workplace culture that merges remote work with physical workplace norms. Therefore, the choice of the right digital workplace software also matters to define how it can cater to the company’s future needs in creating a successful and empowering workplace.

Read more: 5 Features of Infince that will Transform The Way You Work

Infince offers everything a real enterprise cloud application has – affordable, feature-loaded, and secure. Infince is a popular choice among companies that seek cloud offerings because it features an integrated private cloud that combines everything a business needs in one place, from communications and collaboration tools to IT management options. Get started with Infince today by talking to an expert. 

Infince: A Digital Workplace Orchestration Platform to Set Your Business Quick & Smart!

Most organizations begin their drive to adopt digital transformation by adopting a digital workplace approach. However, leaders are often confused about how to proceed with building a flexible remote work culture. While choosing a digital workplace solution seems to be the right way to go about it, most businesses find all such tools the same, which is never the case. Instead, you need to go for the best digital workplace orchestration platform to ensure that your digital workplace thrives and your employees can perform to their best potential.

Choosing Infince to drive scalability in your digital workplace

Why Infince digital workplace orchestration platform?

There is no one-size-fits-all digital workplace tool, even though some claim to be. It is crucial to find a digital workplace solution that can be personalized and customized according to your company’s needs and requirements. Likewise, the digital workplace orchestration platform you choose should be easy to integrate within your organizational processes. Adopting the digital work culture should not disrupt your existing workflow; instead, augment it for better results. This is where Infince makes a difference. 

Infince allows you to quickly deploy and manage software and solutions from other vendors and SaaS providers to build a flexible and scalable digital workplace. With Infince, you can directly control your business infrastructure capabilities and costs, which is vital to creating a thriving digital workplace culture. In other words, when you manage your digital workplace using Infince, you can empower your remote teams with all the tools and technology they need to perform their job roles effectively. This, in turn, ensures a smooth workflow and drives improved output.

All these advantages make Infince the only true digital workplace orchestration platform ever built. 

White Paper: Infince digital workplace orchestration platform helps organizations implement an entirely new working environment and accurately replicate their employees’ changing work experience. How does Infince transform the workplace and add value to business owners and employees? Download our free white paper.

Key benefits of choosing Infince

• A unified dashboard for seamless management
• Work from anywhere and stay connected to the business network all the time
• Access critical files and documents on any connected device using authorized single sign-on credentials
• Have one-on-one or group meetings on desktop PCs or mobile devices
• Schedule audio or video conferences or use the instant messaging feature for communication
• Quickly deploy required tools and solutions as and when needed
• Quick implementation and simple user onboarding
• Choose from SaaS or off-the-shelf software vendors as required 
• Monitor project progress and track employee performance and more

With all these features and a host of ready-to-use business apps, cloud servers, and technical services, Infince is much more than your digital workplace solution. Instead, it is a complete business suite that empowers you to benefit from the tools and technology you need to ensure optimum business efficiency, productivity, and growth. 

Read more: 5 Features of Infince that will Transform The Way You Work

Infince is the most advanced cloud platform ever built. With a few clicks, you will open up a new world for your organization to start orchestrating all your digital assets and unlimited possibilities to build your cloud. 

How Infince solves the most pressing digital workplace challenges?

Tracking metrics has been one of the key challenges for businesses for ages and applies to the digital workplace. With the customizable dashboards in Infince, you can stay updated about all business metrics, company events, projects, policies, and announcements. Besides, you can also monitor servers, storage, and apps in real-time to have better visibility of the resources. 

Read more: How Successful Leaders Engage Employees Using Modern Business Communication Tools like Infince

Here are some other pain points that can be addressed effectively by choosing Infince.

1. Solving remote work management challenges

Adopting a digital workplace culture means much more than allowing your employees to work from their homes or accessing files and documents online. While it is an essential part of the digital work culture, that is not all. Your remote teams should also collaborate on various aspects of a project from any location and at any time. As using outdated technology cannot meet those requirements, Infince employs cloud technology to ensure that your remote teams remain connected and collaborate with others as needed. 

Infince is the world’s first-ever cloud platform that has created the next level of abstraction for computing. You can configure everything on the cloud with a few clicks. In short, Infince is cloud simplified!

2. Overcoming technology confusion

Using multiple collaboration and team management tools creates confusion and inefficiencies. For instance, using an instant messaging app for communication and different software for sensitive data sharing can lead to poor collaboration and affect employee productivity. Moreover, multiple toolsets can also create a lack of visibility into the project’s progress and lead to disorienting results. 

With Infince, you will get a single unified workplace orchestration platform to handle all the communication, collaboration, and team management requirements.

Read more: Why Switch to a Modern Intranet Software Solution Like Infince

3. Saving the organization from overspending

When you subscribe to multiple software and tools for getting all the essential features to your business, the final costs can go way beyond the planned budget for digital transformation. Infince digital workplace orchestration platform enables you to subscribe to a host of third-party applications needed to manage your business efficiently. You don’t need to memorize multiple login credentials. With Infince’s single sign-on, you can access numerous applications and tools at one go. It reduces your subscription costs and licensing fees that usually take an extra toll on your budget. 

Infince also allows you to scale your resources as needed to build a flexible and hybrid remote work culture as per your company requirements.

4. Addressing productivity issues

Implementing a digital workplace culture can lead to serious productivity issues if your employees find using the new interface and applications difficult. Infince offers a unified user experience to address that with a single sign-on for accessing the integrated business software, collaboration apps, cloud servers, and necessary technical services. Apart from making it easier for employees to get started with the digital solution, Infince enables a seamless migration of your existing processes to the new platform.

Read more: 5 Ways an Integrated Cloud Platform is Beneficial for Your Small Business

Your employees can access all the productivity apps they need via Infince, including email, instant messaging, calendar, video meeting, one-on-call, custom dashboards for teams and individuals, online Office tools (Word, Excel, PowerPoint), screen sharing, file sharing, database, and so on. 

5. Ensuring data security

A core component of adopting a digital workplace strategy is to move crucial business data to the cloud so that the relevant teams can access it easily. However, the growth rates of cybercrimes and data breaches these days have made data security very challenging for legacy standalone business apps. Infince keeps your files and data securely in its virtual private servers with advanced firewalls and access controls to address the concerns. This helps thwart cyberattacks in real-time while ensuring seamless access of the data for the authorized users.

Read more: 5 Ways Virtual Private Servers Make a Difference to Your Business’s Digital Future

Infince also gives you access to 24/7 concierge support to take care of any technology glitches in the digital workplace suite to minimize downtime. You can also organize end-user security awareness programs by consulting with the support team to help your employees understand the importance of data security and guide them on the best practices to follow when using the digital workplace orchestration platform on their personal devices.

Modernize your business by adopting Infince digital workplace orchestration platform

There is no arguing that Infince makes migrating to a digital workplace culture simpler and efficient. Even if you have many legacy applications that you do not want to abandon totally, you can adopt the digital workplace culture by integrating the essential ones with Infince. If that seems tricky, you can always upgrade or replace those legacy applications easily with Infince’s technical support.

Today’s competitive industry requires innovative digital workplace solutions, which allow you to control the costs and simplify administration and make team management seamless. You get all that with Infince, the only authentic and holistic digital workplace orchestration platform. 

Please chat with our expert to understand why Infince is the best fit for your business. 

How Can CIOs Contribute Toward Sustainable Work From Home Experience

As the world tries to wipe out the pandemic, businesses are looking to adopt a more flexible work culture that can accommodate various working requirements. We are in a remote working era that undoubtedly increases the significance of CIOs and IT teams. CIOs now have the responsibility to create a work environment that caters to the agile work models of their employees while ensuring the best work from home experience.

Gartner recently released a report on how CIOs should “embrace radical flexibility” to deliver great remote work experience in the post-COVID world. According to the report, “CIOs need to create a post-COVID-19 work environment that supports radical flexibility for the evolving IT workforce. CIOs must now consider and plan for the purpose and structure of the emerging work environment for the IT organization and workforce.” 

Here is a quick look at the actionable steps CIOs can take to meet the varying employee and employer needs and expectations.

1. Building a robust remote work culture

Most leaders are used to managing people at the office or primary work location, but they often feel uncomfortable when it comes to managing remote teams. More trouble arises when legacy systems and remote work policies cannot address the changing needs for working from a different location or not being scalable to meet the evolving demands. Therefore, to create a sustainable work from home experience, CIOs need to adopt flexible work patterns and the right tools to manage remote teams.

Read more: 3 Ways a Workplace App Helps Manage Your Business During COVID-19 

Gartner recommends that it is important to survey managers and workers about workplace expectations, preferences, requirements, and limitations. It will help employers determine their employees’ work location preferences to create a flexible post-COVID-19 work environment. At the same time, it is also essential to communicate all the changes, work expectations, and deadlines to the relevant team members using a unified platform. This is where an all-in-one work management solution like Infince can be of great help.

Infince is a modern, innovative digital workplace orchestration platform that helps you manage every aspect of your business, including:

• workplace collaboration
• project management
• communication (video, audio, chat, email, video meetings, etc.)
• ERP, CRM, finance, accounting, and a host of day-to-day workplace activities 

When you have Infince adapted to your workplace, you can easily integrate it into your existing applications. You can also choose to adopt a wide range of leading, open-source third-party applications supported by the Infince app marketplace. Infince has everything to support your business – Office online tools, productivity apps (calendar, task manager, chat, email, video, and audio meetings, etc.), and a plethora of enterprise applications to manage your business from anywhere. 

Read more: How Successful Leaders Engage Employees Using Modern Business Communication Tools like Infince 

2. Adopting a flexible work pattern

According to a 2020 survey about the post-COVID-19 work experience by Gartner, most employees have a “clear preference and expectation of having flexibility in selecting their primary work location and in arranging their schedule.” The report also suggests that “around 80% of workers expect to continue to work from home at least three days per week”. What’s more, around 50% of employees even indicated that they would quit their jobs if they do not get a work from home option from their employers.

These stats clearly show the importance of building a work culture that embraces and delivers the right remote work experience. However, as adopting a flexible work environment can mean including new variables that were not part of the usual work culture earlier, CIOs should clearly understand the emerging work patterns before defining workforce policies.

Read more: An 8-Point Checklist to Enhance The Modern-Day Digital Workplace 

A study from Owl Labs and Global Workplace Analytics highlighted that following a hybrid work culture that combines remote work with office work can be a potential solution for most companies. “The majority of the workforce expect to work from a home office two or three days per week, with the option to attend the employer office the other days. Although this hybrid combination is emerging as the dominant pattern for the majority of workers, it only accounts for 50% to 60% of the workforce,” the report said.

This means that CIOs should understand employee needs and work patterns across different variations and make adjustments to create the right work policy for the company. Collaborating with the HR team and surveying the staff, managers, and executives can be pretty helpful here. That data can determine the different expectations of the company and employees and help CIOs develop the most flexible work policy guidelines that accommodate everything.

Download White Paper: Adapting to The Changing Face of Enterprise Collaboration

3. Communicating the expectations

Another crucial role of the CIOs in building a robust and flexible work culture is to communicate the relevant staff’s expectations appropriately. The Gartner report says that remote work has increased from around 29% before the Coronavirus pandemic to more than 75% by April 2020. The report further states that “On average, clients expect that 57% of their workforces could work entirely remotely, and 63% could work remotely at least sometimes.”

This indicates that leaders should plan for around half of their staff working from home in the post-COVID-19 era. It could either be working from home every day or a couple of days every week. No matter what, CIOs need to develop remote work policies that go beyond the traditional pre-COVID criteria and definitions. As legacy remote work policies do not have room for scheduling flexibility and guiding decisions, CIOs must adopt new work policies that address the expectations from everyone across the organization.

Nonetheless, developing a flexible work policy should not be limited to sending a signal to the staff and management about how new patterns and expectations are incorporated into the work environment. Instead, it should also focus on delivering consistency across the different functional areas of the company, especially when there is no enterprise policy in effect.

Read more: 7 Ways to Improve Team Collaboration in 2021

Discussing the work policy changes with the HR manager and various department leaders can help CIOs identify how the planned approach can work out to support the needs of the staff while keeping up with the management decisions. Meanwhile, CIOs should also determine how they can replace legacy practices and applications with modern solutions to benefit remote work experience. The new remote work solution should also support the growing needs of the company. Likewise, CIOs should figure out the contractual obligations and regulatory requirements before implementing the remote work policy.

Read more: 5 Best Practices To Enable Seamless Communication For Your Remote Workforce 

Looking forward

CIOs also need to realize what types of interactions or meetings are common in the remote workplace and find the right digital workplace solution to address all their needs. You need an all-in-one team management platform that can furnish all kinds of communication needs, be it video conferences, audio calls, file sharing, and instant messaging. The platform should also help you track time and attendance, assign tasks, monitor the progress of a project, etc. CIOs need to take the appropriate actions now to support the purpose and structure of their evolving work environment.

Download White Paper: The Business Value of Infince for Business Owners and Employees

Infince is the preferred choice of many CIOs in managing virtual teams. Interested to know why? Drop us a message, and let’s help you realize a seamless workplace collaboration and project management with Infince. 

How Infince Helps You Overcome Legacy Intranet Challenges in Remote Work

Remote work culture has become the norm across industries, no thanks to the COVID-19 outbreak. Even before the pandemic, many companies had started adopting remote workplace tools and Intranet solutions to help employees communicate effectively. Remote work culture offers several benefits such as better work-life balance and lower commuting costs, IT infrastructure expenses, and monthly utility bills. It improves employee productivity and performance. Infince is a modern digital workplace orchestration platform with the right set of collaboration and productivity tools that helps enhance employee communication and engagement at your workplace. 

Read more: Digital Workplace: What It Is and Isn’t? 

Legacy intranet software holds you back

Legacy intranet software solutions can hold you back from uncovering the full potential of remote work culture. It’s a thing of the PC-tech era. Besides, legacy intranet software hinders your team’s engagement and communication, leading to poor employee experience. Although more than 60% of businesses said they had invested in an intranet technology in 2020, only 2% found it helpful in delivering what they expected. These stats show how crucial it is to ensure that you have the right tools to manage remote teams. 

Read more: 10 Ways to Redefine Your Intranet to Improve Employee Experience 

Day-to-day challenges in managing legacy intranet software

Any legacy application in your organization can come in your way of having an efficient remote work management system. It can be an IT asset, traditional hardware, or outdated intranet software. Although you may find the legacy systems performing well considering their original intended function, they cannot explore innovative features. As modern-day problems need a modern solution, you need to get the best all-in-one collaboration platform to manage your remote team efficiently. That’s why we have Infince. 

Legacy intranet software systems are built on old intranet architecture. Legacy intranet architecture does not necessarily support integration with newer operating systems or applications. This incompatibility issue will restrict you from trying out the latest solutions for your business growth. It will also affect your existing and future remote work strategies. Some legacy solutions, including intranet software, may not be supported by their creators, or they would have even sunset those applications, which means you will need to invest more in its maintenance and upkeep. If not, you will be likely to experience programming bugs or security vulnerabilities.

Case Study: How Fingent Achieved Breakthroughs in Collaboration with Infince Digital Workplace

Continuing with legacy intranet is a recipe for disaster

If you keep using legacy hardware and obsolete intranet software, it can create many kinds of problems for your remote workplace. 

• For instance, outdated intranet applications will not have the security definitions to thwart the external threats that emerged in recent years. If you do not manage the security updates, it can lead to significant security flaws that can cause severe vulnerabilities for your business data. Lack of proper security layers will also make the connected system vulnerable to cyberattacks.
• The incompatibility of legacy intranet systems can also be a nuisance when working remotely with multiple devices. As most intranet software systems are built to perform within a specific architecture, they are not device-responsive. Your employees may not be able to access the intranet software on their personal devices running on a different OS. Secured intranet solution offered by Infince is device-responsive and enables your team to work from anywhere, any device. Infince thus ensures that your employee productivity is not lost. 

Read more: 5 Tips to Analyze and Select the Right Business Intranet Solution 

• Legacy systems and intranet solutions have limited network bandwidths. Work management software such as Infince can handle multiple connections simultaneously so that you will not experience any glitches when multiple users are accessing your intranet app at a time. Outdated intranet applications may not have the processing power or server capacity for that. If you continue using them, it is bound to create service interruptions and delays, leading to a bad employee experience.

Download White Paper: Why Purpose-built Cloud Intranets are the future?  Download this white paper to find out!

Adopt Infince and say goodbye to your outdated IT infrastructure

Most companies are skeptical about switching to modern all-in-one workplace solutions because they fear replacing the entire legacy system with newer systems would incur hefty costs and result in extended downtimes. However, virtual team collaboration applications like Infince are cost-effective as all the features are included in a single pack. From one-on-one calls to video conferences and instant messaging to document sharing and cloud storage, you get to enjoy all these features and many more when you go with Infince’s all-in-one work management platform. You also get absolute control over your IT through Infince’s secure, private IT infrastructure and centralized IT administration. 

Switching to Infince digital workplace will not affect your current workflow. It will only make the communication and collaboration within your team more effective. Another key benefit of moving to Infince’s all-in-one workplace solution is that it does not require your employees to have any additional IT skills or technical expertise to get started on the platform. That is why many leaders like Five Brothers, BuzzMD, NVComputers, etc., consider adopting our reliable team management application as their first step to digital transformation.

Read more: 5 Features of Infince that will Transform The Way You Work 

The best way to upgrade your legacy enterprise applications and systems is to migrate them to Infince, the powerful enterprise cloud. Cloud migration eases your network, storage, and server challenges. 

With Infince, you can easily switch to a cloud-native workplace solution designed to cater to the demands of working in a distributed environment. Infince team collaboration application offers you unmatched scalability, improved versatility, broad compatibility, and more advantages. It’s easy to use, simple to explore, and scalable to your growing needs.  

Infince is an all-in-one workplace solution that lowers your IT infrastructure costs. You can have a predictable operating cost every month, which supports investment planning for future business opportunities. Contact our expert to understand how you can onboard Infince and tailor it to your company’s requirements.

You can also sign up for a 30 days free trial!

Everything You Need to Know About Digital Workplace

The term “digital workplace” has seen too many interpretations over the past decade. As companies worldwide started looking for proactive ways to move ahead with their digital transformation strategies, one thing that gained the most attention is managing a digital workforce. However, adopting a digital workplace approach is much more than having a remote team. While that is a part of the digital workforce, it is not limited to the generic definition of managing employees digitally.

In the modern era, a workplace has evolved beyond physical spaces. It has become an always-connected environment where your team can instantly access everything they need to get their job done. A digital workplace makes this more practical by being a virtual workplace setting.

Read More: Key Predictions on How Workplace Technology and Culture Will Evolve in 2020 & Beyond

What is a digital workplace?

According to Deloitte, “The digital workplace comprises all the technologies people use to get work done in today’s workplace – both the ones in operation and the ones yet to be implemented. It ranges from your HR applications and core business applications to email, instant messaging, and enterprise social media tools and virtual meeting tools.”

Gartner observes that the “digital workplace facilitates new and effective ways of working; increases employee engagement and agility; and exploits consumer-oriented styles and technologies.” 

A digital workplace is a connecting hub where your employees get all the tools needed to deliver their best output. 

Different explanations tag a digital workplace to using specific software applications. It is more about employing digital transformation at work that drives superior employee productivity and operational efficiency. Upgrading traditional business processes and workflows with modern digital technology is a crucial part of a digital workplace.

What are the key elements of a digital workplace?

The recent developments in technology have simplified communication and collaboration between teams, irrespective of their physical locations. With cutting-edge all-in-one team management platforms like Infince, it has become much easier for businesses to tap into the entire ecosystem of digital applications to connect and collaborate on a project. Here are some of the crucial elements that make up a digital workplace.

A reliable communication and collaboration platform

A reliable communication and collaboration platform is a must in your digital workplace. 

Instant messaging solutions help your team to communicate in real-time. But you need an instant messaging platform that offers add-on features like file sharing and document management. Infince has it all!

We ensure that everyone in your team has easy access to everything they need in one place to perform their job roles. Our digital workplace orchestration platform also includes video meetings, one-on-one audio/video calls, multiple screen-sharing, file sharing, etc., to ensure effective communication.

Read More: A Guide to Improving Workplace Collaboration for the Modern Enterprise

Data sharing

Data sharing is another important aspect of having an efficient digital workplace. While many communication platforms these days allow file sharing, it is vital to check the privacy features and ensure optimal security of the data shared over the channel. Infince comes with end-to-end data encryption and added security features like single sign-on, versatile storage management controls, secure file sharing, and more. We help you safely manage your sensitive business data. Infince seamlessly integrates with your existing applications so that you can rest assured that your projects run without any glitches or downtime.

Read More: How Successful Leaders Engage Employees Using Modern Business Communication Tools like Infince

What a digital workplace is not

While using different digital tools and technologies is a core part of a digital workplace, it is not limited to that alone. For instance, a team collaboration platform will only be efficient if the employees using it are well-versed in making the most of it. Infince digital workplace focuses on building a work culture that employs different applications and solutions to work hand-in-hand with the digital transformation strategy of your company. Infince is user-friendly, intuitive, and requires minimum training for enterprise-wide adaptability. 

A digital workplace is not merely the following:

1. Digital workplace is not just an intranet 

Even though enterprises rely on intranets to share company information, they have limited scope and do not allow any room for active project discussions. Building a successful digital workplace will not need an intranet if all the information can be stored in the integrated database of the all-in-one collaboration platform. Besides, moving the internal data from the intranet to the digital communication channel to handle remote teams can also be very time-consuming and expensive.

Download White Paper: Reinventing the Corporate Intranet with Employee Experience at the Center 

2. Digital workplace is not an amalgamation of applications

Using multiple applications for managing different things like communication, file and data sharing, web conferencing, document processing and management, employee performance tracking, and the like can be pretty hectic. It will also increase your third-party license and subscription costs. Having multiple applications can create a fragmented and disoriented work environment, affecting the company’s overall productivity.

Download White Paper: How A Digital Workplace Streamlines Business Performance 

3. Digital workplace is not only meant for large enterprises

Having a digital workplace is all about figuring out the needs of a business and adopting the right tools and technologies to ensure smooth execution of operations. Companies can build an efficient digital workplace regardless of their size and industry type. Finding the right solution matters the most in a digital workplace that can facilitate automation and execution of business processes and manage teams and projects.

Case Study: How Fingent Achieved Breakthroughs in Collaboration with Infince Digital Workplace

The necessity of a digital workplace

The digital transformation wave is sweeping every industry today. It is the right time to adopt digital systems and build a sustainable digital workplace that aligns with your company’s vision. A dynamic digital workplace contributes to business strategy development. It helps manage your company’s operations as your business grows and expands. It is a significant decision that covers choosing the right digital solutions to ensure that no communication lags or information gaps affect work management.

Using a standalone collaboration tool may not effectively create an efficient digital workplace environment, as it can be limited to communication purposes or data sharing only. 

Read More: 5 Ways to Ensure that Digital Workplace Complexity Doesn’t Bog Down Workforce Productivity

Infince digital workplace orchestration platform avoids the need for switching between apps to perform a task. Your team can rapidly make informed decisions through Infince’s unified digital work environment. Our goal is to help you build a robust work culture where everyone thrives to their best potential.

Get in touch with us to learn more about Infince. 

Best Practices to Optimize Project Management Communication

Agile project management is highly crucial in today’s remote-first, digital-first workplace. The remote work culture has emerged as a potential solution for handling various operational aspects across companies. Remote work management brings several benefits to the table, but it is not devoid of challenges. One of the biggest concerns in managing remote teams is effective communication.

Without consistent and effective project communication between the teams, it can be challenging for the managers to execute actions as planned. Likewise, lack of proper communication will make it impossible to ensure that everyone is on the same page about the project’s status and what changes have been made to it. Ineffective project communication can lead to transparency issues between the teams, affecting their productivity and overall results.

Download White Paper: Adapting to The Changing Face of Enterprise Collaboration

Common Challenges in Project Management Communication

Most managers fail to drive the optimum outcome when managing remote teams. It is because they do not start with a well-planned communication strategy. Remote work and project management should always have a robust communication strategy so that no unwanted scenario pops up. It prevents project teams from using ineffective channels at inappropriate times.

For instance, while dealing with an urgent customer request, email communication alone may not be effective. You may have to use telecommunication, video conferencing, or instant messaging platforms to solve the customer challenge immediately. At the same time, an everyday instant messenger may not support screen sharing or file sharing. Hence, it is crucial to adopt Digital Workplace Orchestration platforms like Infince to manage your projects. 

Read more: How Successful Leaders Engage Employees Using Modern Business Communication Tools like Infince 

Communication gaps in project management can also arise when some team members are not updated with the project’s progress. For example, suppose someone is handling the design aspect of the project and fails to update the design status to other members. In that case, the production team will have to wait until they receive notification regarding design completion. This can lead to trust and transparency issues and minimize employee productivity. 

Another challenge in project management communication is that managers often do not have the means to fine-tune their strategies as per the project’s progress. Even though the project communication management approach fits the implementation needs, companies may need to accommodate frequent change requests from the customer. It’s crucial to refine the communication and collaboration strategy to match the changing project management demands.

Read more: Business Process Management Strategy for your Small Business 

How to Ensure Project Management Communication Success

When developing the project communication plan, you need to determine how you can pass on the relevant information to the team members in due time. It’s also important to decide how you can share the necessary files and documents with the appropriate parties for carrying out their jobs. Infince’s project collaboration software can simplify all these processes.

How to Choose a Project Management Platform

An all-in-one project collaboration platform like Infince can come in very handy in team management, as it gives you an effective communication channel for different purposes. Infince’s project management software helps you handle knowledge management and data sharing functions. It allows you to oversee the progress and status of various project aspects on a unified dashboard.

Read more: 5 Key Features Every Project Management Dashboard Should Offer 

By adopting a reliable project management platform like Infince, you can rest assured that a proper communications workflow is in place. Infince helps deliver the data that your team members require to perform their job roles at every stage of the project. Moreover, it can also serve as a channel to collect feedback and improve the project management communication system to guarantee optimal results. Infince helps build trust among the team members by making your process more transparent.

Read more: 5 Ways A Project Management Tool Can Help Your Business Grow 

Best Practices to Handle Project Management Communication

Along with an all-in-one project management platform, you also need to implement the best project management communication strategy. The next step is to confirm if the strategy works as intended. As a business owner, you should regularly monitor the strategy. It includes conveying insights generated at each point of the project management process, how and where the data is processed, and how the team members apply insights to improve their work. 

Analyze the efficiency of your project communication strategy at regular intervals to identify any communication gaps and take steps to address them. Keep an eye on how your team members use the project communication platform. Review how project managers use the digital workplace platform to share team and project updates and dashboards. Project management software like Infince also helps encourage virtual socialization among team members. You can also use it to assess the performance of your project communication strategy and make changes if needed. 

Read more: 5 Best Practices To Enable Seamless Communication For Your Remote Workforce 

Tips to Manage External Communications

An agile project management tool allows you to communicate with all the parties involved in a project to ensure that you can reach your target outcomes on time. For instance, Infince OpenProject enables you to grant access to external users like your clients and other stakeholders. This improves the stakeholders’ visibility over the project’s status. They can recommend insights relevant to the execution of a specific project process. 

You can also manage access to the communication funnel for document sharing internally and for other purposes externally. This will help the team members find the required information instantly, which leads to improved transparency and productivity. On the other end, having a unified communications channel will make collaboration with clients and suppliers much easier for your team members.

Read more: 5 Must-have Features In A Project Management Tool For Small Businesses 

The Closing Note

Besides a robust communication strategy, you also need to ensure appropriate communication at the end of a project. Project management communication will help you confirm that the results meet the intended quality. You can also refine the approach and the process in due course.  

Communication should continue even after completing the project. Employee recognition, social conversations, and casual interactions go a long way in boosting remote team morale, which will eventually lead to high-end productivity and performance.Infince is a digital workplace orchestration platform that offers a vast array of collaboration apps, productivity tools, custom dashboards, centralized and private IT infrastructure, custom branding elements, a curated app marketplace, and a host of other features. Talk to us and find out how Infince can be your best project management companion.

Demystifying Digital Workplace Complexity for a More Productive Workforce

The concept of a digital workplace has picked up steam ever since the COVID-19 pandemic forced thousands of companies worldwide to shift to a completely remote mode of working for their employees. The scale at which this transition happened and with no preparation time meant that enterprises needed to be at their killer best in enabling seamless adaption of the new normal of work. A Gartner survey points out that over 68% of C-Level executives have agreed that they have active involvement in enabling a digital workplace within the organization.

Read more: 10 Tips for First-time Remote Managers to Handle Their Teams Effectively

On the business front, the enterprise world is witnessing a massive shift to digital that was unprecedented and driven mainly by the need from customers who are now more digital-savvy and demand more digital-friendly services for all their needs. The COVID-19 pandemic was an accelerator to this phenomenon as now people rely on digital for pretty much all needs ranging from shopping to education, banking, and entertainment. Nevertheless, the pace and scale of growth in the digital ecosystem have also put enterprises in a tough spot requiring them to accelerate their operations into the digital realm. In other words, they need to adopt digital workplace solutions to remain competitive.

From customer interactions to internal celebrations, nearly all events have now transitioned into a virtual model. These add up the digital complexity levels in the organization that already had a long list of digital workplace solutions to help them out even before the pandemic made its impact felt. Simply adding newer tech into the digital enterprise ecosystem can negatively impact workforce productivity. A business needs to execute an effective digital workplace strategy that can help employees leverage the right software tools and work more efficiently in their daily routine.

Read more: 10 Benefits of Using Business Communication Apps to Future-Proof Your Company  

Here are some tips for building a digital workplace strategy to ensure that digital workplace complexity does not reach extreme levels and negatively impact workforce productivity:

1. Create awareness

The first step in ensuring that your employees have a firm grip on the digital ecosystem within your organization is to build awareness about the ecosystem. Employees need to be trained and made aware of the need for each tool or the digital workplace solutions that the company invests in and how they can perform their roles better with their aid. Awareness building should be a continuous activity wherein different teams can be segregated based on the applications they need access to and regular sessions on new features, updated functionality, and usage instructions to be followed during different phases. The process should start from the employee on-boarding stage itself, and companies need to keep a tab of their activities that promote awareness.

Download White Paper: How A Digital Workplace Streamlines Business Performance

2. Focus on employees instead of tech focus

While enterprises love to boast about having the latest tech on board in their digital landscape, the practical use of the solution should empower employees to do better in their jobs. Just because a new platform has the latest tech stack, it does not really need to be in your organization. Evaluate software based on the usability it has for your employees, the scope it covers for your unique digital workplace needs, and the business purposes or challenges it can address.

3. Define business goals and metrics for digital workplace solutions

A critical issue that leads to digital workplace complexity is the lack of understanding of the enterprise’s goals. Most organizations do not know why they need to adopt a digital solution or integrate it into their present ecosystem. They also fail to understand how the new digital workplace solution can help them measure progress with the right metrics to evaluate their competence. By defining quantifiable goals for the business and creating relevant metrics to measure progress, the organization focuses on utilizing digital solutions for their intended purpose or outcomes. For example, one key goal for bringing in a digital collaboration tool is to minimize the number of physical meetings or utilization of meeting rooms. For this goal, the metric evaluated could be the number of meetings that have been done online instead of utilizing a meeting room.

Read more: An 8-Point Checklist to Enhance The Modern-Day Digital Workplace

4. Establish communication guidelines

When communication between folks in different hierarchical and organizational structures happens, there will be situations where these could be confusing and ultimately create trouble for the organization. One such challenge for employees is that they need to pay attention to multiple channels when communication happens virtually and through different media like email, intranet, organizational VOIP. 

You can overcome this challenge by including proper guidelines in your digital workplace strategy. Set the policies on which medium to use for a relevant topic or context of communication. The policy should also include which information is to be communicated through which medium. For instance, an organization-wide policy update information should be circulated throughout the company and hence would be wise to publish it via email or the company-wide intranet.

5. Fostering decentralization

In the traditional enterprise ecosystem, decisions were mainly made at the C-Suite or leadership level with very little autonomy for staff in lower hierarchies. But today, the scenario is different as successful organizations focus on empowering staff at all levels to reduce dependencies and make their own decisions for tasks that impact their operations. When digital workforce solutions are incorporated to help employees, this principle of decentralized decision-making needs to be considered. By enabling employees to have a fairer share of participation in an enterprise’s decision-making, they can innovate faster and scale up efficiency without delays. Your digital workplace strategy should focus on incorporating tech that empowers employees to take ownership rather than be plain users.

Read Case Study: How Fingent Achieved Breakthroughs in Collaboration with Infince Digital Workplace

From enabling better collaboration to fostering an engaging environment for employees, a digital workplace is a crucial pillar for a sustainable future in the business world. Reports show that over 77% of organizations have prioritized digital workplace as one of their key goals for growth. As the workplace embraces a host of digital solutions, businesses need to ensure that their productivity and efficiency aren’t affected due to overly complex digital environments. Creating the perfect digital workplace strategy combined with a world-class digital workplace orchestration platform like Infince can bring out the best in your people. Chat with an expert to learn more about Infince. 

Managing a Remote Team Successfully During COVID-19

The remote work culture has become more than a trend today and evolved into the mainstream practice for many companies across the world. While remote working does have many advantages, it comes with quite a few challenges, especially when you have to start managing a completely remote team all of a sudden.

Read more: Best Practices to Remotely Manage Your Business During COVID-19

To effectively navigate the challenges of remote team management, you need to be aware of the significant factors that can affect job performance and level of engagement. You also need to prepare a robust strategy to ensure that everyone in your team delivers their best capability along those lines. This post covers a few tips to manage remote teams efficiently and drive success for your organization.

1. Get the right project management software

This is the most critical aspect of managing a remote team. When working across different time zones, you need to invest in a reliable digital workplace orchestration platform with excellent online communication and work management features. This will help to add more value to your remote working culture while ensuring that you have the right tools to plan tasks, manage projects, track employee performance, and do much more, all under one roof.

Read more: 5 Ways A Project Management Tool Can Help Your Business Grow

2. Schedule every day check-ins

Daily check-ins may seem tricky in a work from home scenario, but it is a vital ingredient for managers and teams new to remote work culture. An email, call, or text message is enough to check with your team and know how they are doing. However, it would be even more effective to use video conferencing to bridge the gap of face-to-face interaction. You can get all these features in an all-in-one team collaboration software, which makes daily communication so much easier for you.

3. Set your expectations right

Your company will have certain expectations for each of the employees in your team. You need to communicate those expectations clearly to your team and get their feedback on whether they align with the same. It is even more critical to reassign your team members to new tasks. Having clear targets for the work hours, availability, team meetings, and project deadlines will help ensure that everyone delivers their best performance to meet the expectations.

4. (Re)Work on your communication skills

You are going to use an online communication platform for managing your remote team. This means that you need to understand how the team management software works, its features, and how you can use it to bring value to your team. You may be familiar with using some online communication channels, but the stakes are higher when it comes to remote team collaboration. So you need to develop your writing skills and virtual meeting strategies to ensure that your team is on the same page when you work on a project.

Read more: 7 Ways to Improve Team Collaboration in 2021

5. Use video conferencing often

While telephonic and written conversations should be a part of your day-to-day team management regime, it is also necessary that you incorporate video conferencing to build rapport. This way, you can assess the body language of your employees and see how they react to a change in plans or a new assignment. It will also help you identify some non-verbal clues that indicate if something is wrong with your team members. That will, in turn, allow you to address the situation proactively before it becomes a significant problem.

Read more: 5 Workplace Innovations You Can Welcome with Video Conferencing

6. Have regular team meetings

Apart from daily check-ins, you should also schedule regular team meetings to discuss the current project and its status. It will help you assess the progress of the job at hand to meet the deadlines as expected. Moreover, regular team meetings can help brainstorm different ideas for new projects while imparting a sense of involvement to everyone in your team. You can also ensure that everyone is up-to-date and works towards realizing the company’s common goal.

7. Focus on the outcomes

It is imperative to focus on the result rather than the process to ensure the optimal engagement of your team members. At the same time, you should also evaluate the process constantly and find ways to improve it to drive better efficiency from your employees. Therefore, you need to define the goals upfront and focus on reaching the target by letting your team members develop the plan of action they feel more comfortable with and execute well.

Download White Paper: Adapting to The Changing Face of Enterprise Collaboration

8. Provide help whenever needed

To build a successful remote team, you should be able to address the requirements of all your employees whenever needed. For instance, if your team comes across an unexpected problem related to the project at hand, you should be there to clarify whatever doubts they have to minimize downtime. Here too, video calls can help you identify if your team members feel low or unmotivated to complete a task. At that point, you can pitch in and give them a helping hand to finish the job as required.

9. Encourage social interactions

Social isolation is a significant challenge in remote working. Therefore, you need to build a remote work culture that integrates informal social interactions in a traditional office setting into your online communications. From virtual weekend meet-ups to after-office casual talks, encouraging social interactions within your team will boost employee morale and engagement. You can even plan virtual pizza parties, happy hours, or employee recognition sessions for non-work-related conversations.

Read more: 5 Best Practices To Enable Seamless Communication For Your Remote Workforce

10. Mentor more, manage well

The best remote team managers prefer to be mentors who guide their teams on different aspects of their job roles rather than “managing” them. Leading by example always works, be it in a traditional office scenario or remote work culture. Make sure that you are more of a mentor and coach to your team. It may require taking new initiatives to address the challenges your team is facing, but it will be worth the effort to develop a successful remote workforce.

These are a few ways, which will help you ensure effective remote team management. As every industry is going global and digital, it is high time to adopt the right approaches and tools that make your team more efficient and gain a competitive advantage in the market.Infince is a digital workplace orchestration platform that allows businesses to manage their employees, projects, and operations seamlessly in a remote-first world. Request a demo to see Infince in action.